NOTTINGHAM PLANNING BOARD
May 5, 2010
PUBLIC SESSION
Approved & Amended
Type of Meeting: Regularly scheduled meeting
Method of Notification: Posted at the Nottingham Municipal Building & Nottingham Post Office
Meeting Location: Nottingham Municipal Building
PB Members Present: Arthur Stockus, Chair; Bill Dean, Vice Chair; Rick Bacon, Secretary; Gary Anderson, Selectmen’s Rep; Susan Mooney; Traci Chauvey, Alt. Member; Peter Gylfphe, Alt. Member; Robert “Buzz” Davies, Alternate Member
PB Members Absent: Jeff Quinn; Scott Canney; Cheryl Smith, Alt. Member,
Others Present: Lisa Sears, Land Use Clerk; Paul Colby, Building Inspector & Code Administrator; Joe Coronati, Jones & Beach Engineering, Marilyn Cole, Jeffrey Cole
Chair Stockus called the meeting to order at approximately 7:01 pm. Mr. Gylfphe was seated for Mr. Quinn/open seat. Mr. Davies was seated for Mr. Canney.
Review of Minutes
The Board tabled the review of the minutes until after the Conceptual Review.
Conceptual Review from Jones & Beach TM 4 Lots 10 & 14-posible merge of lots and 9 unit condominiums
Mr. Coronati, representing Jeff and Marilyn Cole discussed with the Board questions he had in regards to a proposed 9 unit condo project on Route 4. He passed out a very rough sketch of the property; noting the property’s size and features and rough placement of 4 proposed duplexes and the existing home. Mr. Coronati acknowledged he was using an old copy of the Zoning Ordinances. His questions were on setbacks, buffer zones and frontage.
Mr. Colby noted that this project’s setbacks come from the rules for duplexes; 50’ same as residential, also noting the need for 60’ between buildings. They reviewed all the things that are not allowed in the setbacks. It was determined that there is not enough frontage (without going to the ZBA for a variance) to subdivide off the existing home.
Discussion continued on various solutions on the ownership of common areas, maintenance and a conservation easement.
Mr. Cole asked about the cistern requirements. Mr. Colby and the Board noted that it was the Fire Chief that determines what fire safety/prevention requirements are for any given project.
They thanked the Board for their input and noted they would be submitting a site plan review for the project soon. Later, Mr. Colby clarified the Board’s procedure for Ms. Mooney that a project like this would be a site plan review but still must meet the subdivision regulations as well as how they will have to get State subdivision approval, too.
Review of Minutes
April 21, 2010
Line 59 add to the end: and have the plan noted reflect that.
Line 71 change The to They
Line 116 that to the
MOTION by Ms. Mooney to approve the minutes of April 21, 2010 as amended.
SECOND by Mr. Gylfphe
VOTE 4-Aye. 0- Opposed 3- Abstained MOTION PASSED
Impact Fee Study Steering Committee-Update
Ms. Chauvey gave the Board an update on the progress of the steering committee. She noted that the group recently met with Mr. Mayberry in which he gave the Board four documents in various stages of completion. Ms. Chauvey noted the group has gained a new member and lost a few members. When asked by Chair Stockus how close they were to completing the documents Ms. Chauvey noted that they are way more than half way. The Board later noted on Mr. Mayberry’s invoice that over all they are 62% complete. Ms. Chauvey also noted that she estimates they would have final documents to present to the Board and to the public in a few months. She noted part of the group’s work will be in educating the public about the proposed ordinance and if passed how it can help the Town. The Board agreed that education would be needed.
Ms. Chauvey noted that the Recreation Department will be starting a needs assessment study this week.
She noted that right now they are only looking at Impact Fees for school, recreation and fire, noting the Planning Board, if passed, could later look at Impact Fees for future roads: plowing/maintenance, police and library services and Town buildings and or any other town needs. (Mrs. Sears has copies of all the documents for review anytime during office hours.)
Rules of Procedures vs. Bylaws
The Board discussed the need for the Rules of Procedure, required by law and the current bylaws. Ms. Chauvey noted that the Board had always operated with the Bylaws when she worked for the Board. Mr. Gylfphe noted he believes the change from the Rules of Procedure to The Bylaws came with the old Planner, Michelle.
Mr. Colby added that per a new RSA 673:6, the rules of procedure now must contain details of the role an alternate member has on the Board. The Board discussed and decided to merge the two documents; adding the new requirements for defining the role of Alternate Members.
MOTION by Mr. Dean to merge the current Bylaws and the Rules of Procedure into one document.
SECOND by Mr. Anderson
VOTE 7-Aye. 0- Opposed 0- Abstained MOTION PASSED
Mr. Dean and Ms. Chauvey will work on this with Mrs. Sears and present to the Board at a future workshop.
Capital Improvement Plan (CIP)
Ms. Chauvey asked Chair Stockus to represent the CIP committee on the Impact Fee Study Subcommittee. He agreed. Ms. Chauvey thanked him and noted they will be meeting on May 20th at 7pm.
Chair Stockus, as a representative of the CIP committee reviewed the final CIP report. They reviewed in detail, page 10 with the list of major expenses by department and their priorities; noting that the 2 main items being Recreation and an addition to the school. He noted that each of those projects will need more research and studies. He acknowledged the previously mentioned Recreation’s needs assessment study that is starting this week.
He also noted that the Budget Committee/CIP committee also looked at different ways to present budgets for these major expenses (bond payments vs. the lump sums shown for the School and Recreation Project).
Chair Stockus also noted that the Town needs a records archive but this project is much larger than it appears noting that there are detailed RSAs on the topic, and that there is a need for a Records Retention Policy for the Town.
Acceptance of Resignation/Open Seat on Planning Board/Temporary Appointment
The Board acknowledged Mr. Quinn’s resignation letter dated April 27, 2010 in which Mr. Quinn explains his change in work schedule which now prohibits him from attending Board meetings.
MOTION by Mr. Dean to accept the resignation of Jeffrey Quinn
SECOND by Ms. Mooney
VOTE 7-Aye. 0- Opposed 0- Abstained MOTION PASSED
Mr. Gylfphe said he would like to “throw his hat in the ring” to fill the temporary seat.
MOTION by Mr. Davies to nominate Mr. Gylfphe to fill the open seat until the elections in March 2011.
SECOND by Mr. Anderson
VOTE 6-Aye. 0- Opposed 1- Abstained MOTION PASSED
Correspondence/Other Business
The Board discussed the BCM, Planning LLC approval of invoice for Bruce Mayberry for his work to date on the Impact Fee Study in the amount of $500. These monies are from a March 2009 warrant article.
MOTION by Mr. Gylfphe to Pay BCM Planning LLC, Invoice #BCM-797 dated 30 April 2010 for $500.00.
SECOND by Mr. Anderson
VOTE 7-Aye. 0- Opposed 0- Abstained MOTION PASSED
Acceptance of Volunteer Applications for Master Plan Subcommittee members-to date.
The Board reviewed the volunteer applications for this new subcommittee. The Board noted Mr. Mettee will be at the May 12th meeting to discuss the timeline and costs for this project. They noted it would be ideal to have 5-7 members. Mr. Anderson also submitted his name as a representative from the Board of Selectmen. Ms. Mooney will contact a few people that have expressed interest but have not submitted a volunteer application.
MOTION by Mr. Davies to accept the volunteer applications for the Master Plan sub committee from, Charlene Anderson, Skip Seaverns, Gary Anderson and Susan Mooney.
SECOND by Ms. Mooney
VOTE 6-Aye. 0- Opposed 1- Abstained MOTION PASSED
General Policy on accepting of drainage easements on subdivisions
The Board briefly discussed the need for a policy in regards to who should pay for the maintenance of all the new drainage easements that are going to be required with the new State regulations when it comes to Alteration of Terrain. It was acknowledged that more research is needed on what the Town or Board is legally allowed to require of the applicant. The Board was not specific on whom will research this topic or when this research is needed.
MOTION by Mr. Gylfphe to adjourn at approximately 8:56pm.
SECOND by Ms. Mooney
VOTE 7-Aye. 0- Opposed 0- Abstained MOTION PASSED
Respectfully Submitted,
Lisa L. Sears
Land Use Clerk
These minutes are subject to approval at a regularly scheduled Planning Board meeting at which time the above minutes are corrected or accepted.
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