NOTTINGHAM PLANNING BOARD
September 2, 2009
PUBLIC SESSION
Approved & Amended
Type of Meeting: Scheduled workshop
Method of Notification: Posted at the Nottingham Municipal Building & Nottingham Post Office
Meeting Location: Nottingham Municipal Building
PB Members Present: Arthur Stockus, Secretary; Peter Gylfphe, Susan Mooney, Cheryl Smith; Alt. Member, Traci Chauvey; Alt. Member, Robert “Buzz” Davies; Alternate Member, Mary Bonser; Selectmen’s Rep
PB Members Absent: Scott Canney; Chair, Bill Dean; Vice Chair
Others Present: Lisa Sears; Land Use Clerk, Chris Albert; Jones & Beach Engineering
Mr. Stockus called the meeting to order at approximately 7:12 pm. Ms. Chauvey was seated for Mr. Canney. Mr. Davies was seated for the open seat. Ms. Smith was not seated.
Review of Minutes
August 5, 2009
Line 34 add s to Steven
Line 37& 44 add an f to Tardif
Line 118 change along to alone
MOTION by Ms. Bonser to approve the minutes of August 5, 2009 as amended.
SECOND by Ms. Mooney
VOTE 5-Aye. 0- Opposed 1- Abstained MOTION PASSED
August 12, 2009
Lines 13 & 10 move Vice Chair title to Bill Dean not Peter Gylfphe
Line 33 remove therefore there was no longer a quorum so
MOTION by Ms. Bonser to approve the minutes of August 12, 2009 as amended.
SECOND by Mr. Davies
VOTE 4-Aye. 0- Opposed 2- Abstained MOTION PASSED
August 26
Line 11 & 13 move Vice Chair title to Bill Dean not Peter Gylfphe
MOTION by Ms. Bonser to approve the minutes of August 12, 2009 as amended.
SECOND by Ms. Mooney
VOTE 4-Aye. 0- Opposed 2- Abstained MOTION PASSED
Impact Fee Study Committee contract
Mrs. Sears asked who signs the contract now that the committee has reccomended the consultant. The Board reviewed RSA 673:17 noting that the PB can “contract” with planners, engineers, architects, etc. They discussed that the Planning Board may be able to sign the contract but wanted to consult the Town Administrator and Board of Selectmen to confirm. The Committee will come before the Board to present their recommendations to this Board next week. There was discussion on some costs already incurred; $40 for the RFP ad, and that more money may be needed to pay for legal review of ordinance the consultant comes up with. Ms. Chauvey noted there may be money in the PB budget they can use. The Board will discuss this at the next workshop.
Minor error in Zoning Ordinance & any proposed changes for 2010
Mrs. Sears brought up an error on page 8 that can be corrected, she confirmed that this change did not change any intent of the ordinances and per RSA it can be corrected. The Board agreed.
The general discussion was on scheduling and the Board’s goals for the year. It was noted that there is still a lot of work to be completed and the month of October has a lot of training conferences so it was suggested that the Board try to meet on alternate nights in October if needed. The Board is considering adding meetings on Tuesday, Oct 20 &27th.
Other Business
The Board briefly discussed who was the Capital Improvement Plan (CIP) Committee Representative; Mr. Stockus. Mrs. Bonser let Mr. Stockus know when the meetings start in early fall.
They also decided to have a workshop meeting next week; workforce housing multi family zoning ordinance and an update from the Impact Fee Study Steering Committee.
Mr. Stockus opened the public hearings for:
Case # P07-08-SUB: Little River Realty Trust, Lucille Howard, Trustee – Stage Road – Map 17 Lot 25 – Application for a 6- lot Subdivision (acceptance, compliance review, and final approval)
Case # P07-09-SUB: Leonard Giles Revocable Trust, Leonard Giles, Trustee – Gebig Road – Map 17 Lot 31 – Application for a 23- lot Subdivision (acceptance, compliance review, and final approval)
Point of Order: Both cases are heard together as one depends on the other.
Mr. Albert updated the Board letting them know the soil mapping was completed and they are working on the new rules for site specific. He suggested the Board remove the HISS mapping from the Subdivision Regulations and go with USDA’s Order 1 Soil Mapping. The Board agreed and noted that they already had removed the HISS standard.
Mr. Albert gave a copy of the state driveway permit for the file. Mr. Albert also wanted input from the Board on what the board would like in regards to fire safety. He noted that he has contacted the fire department with no response. Mrs. Chauvey noted that about 3-4 years ago it was decided that all requests to town departments, like the fire department would go through the Planning Board office. She noted the different departments were getting too many direct calls from the applicant and the applicant’s surveyor, etc. She also noted that the Fire Chief was on vacation. Mr. Albert noted it had been a couple of months since the fire dept. was contacted. Mrs. Bonser also noted that they have been a bit short staffed lately as well.
Mrs. Sears noted that she was not aware of the policy to have applicants go through the office but would do so from now on. Mrs. Chauvey also noted that if there is a site walk they need to be invited, as early as possible.
Mr. Albert asked about the policy for the driveway permits. Mrs. Chauvey noted in the past the permit has been filled out and held in the PB file until the subdivision is approved. Mr. Albert noted the wording for the conveyances is still being worked on. Mr. Gylfphe noted the intersection into the Town Road will have to be reviewed by the road agent as well. Mrs. Sears will follow up with Mr. Albert on this issue. The Board had no further questions for Mr. Albert. There was a brief discussion on when Mr. Albert will return to the Board and if a time is needed in the motion.
MOTION by Ms. Bonser to recess this case to November 4, 2009 at 7:15pm
SECOND by Ms. Mooney
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
Proposed Subdivision Regulations- Continued
The Board wrapped up the discussion with a few outstanding minor questions Mrs. Sears had, mostly in the definitions section. The Board set the date for this public hearing for October 7th.
MOTION by Mr. Gylfphe to adjourn
SECOND by Ms. Mooney
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
Respectfully Submitted,
Lisa L. Sears
Land Use Clerk
These minutes are subject to approval at a regularly scheduled Planning Board meeting at which time the above minutes are corrected or accepted.
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