NOTTINGHAM PLANNING BOARD
May 6, 2009
PUBLIC SESSION
Approved & Amended
Type of Meeting: Scheduled
Method of Notification: Posted at the Nottingham Municipal Building & Nottingham Post Office
Meeting Location: Nottingham Municipal Building
Members Present: Mr. Scott Canney, Chair; Arthur Stockus, Secretary; Bill Dean, Vice Chair; Dave Smith, Ms. Susan Mooney, Robert “Buzz” Davies; Alternate Member, Ms. Mary Bonser; Selectmen’s Representative,
Members Absent: Mr. Peter Gylfphe, Traci Chauvey; Alt. Member
Others Present: Mrs. Lisa Sears; Land Use Clerk, Cheryl Smith, Alt Member (not seated)
Chair Canney called the meeting to order at approximately 7:07 pm. Mr. Davies was seated for Peter Gylfphe.
Review of Previous Minutes
April 22, 2009
Line 19 Add: Cheryl Smith was seated for Susan Mooney.
Line 47 delete existing
Line 51 insert to have before the last the.
Line 52 change the second that to then
Line 56 insert road before maintenance, delete on top of, insert in addition to
Line 64 add space between in and case
Line 65 change need to needed
Line 66 cap March’s Town Meeting
Line 69 insert a after on
MOTION by Ms. Mooney to approve the amended minutes of April 22, 2009.
SECOND by Mr. Dean
VOTE 4-Aye. 0- Opposed 3- Abstained MOTION PASSED
Impact Fee Study Steering Committee formed
The Board reviewed the volunteer applications and chose the members for this new advisory committee. Mrs. Sears noted there was also some interest from Janet Horvath (Recreation Director) and John Morin (ZBA) but there were no applications from them. Mrs. Sears will contact them and the School Board again once there is a first meeting scheduled. Ms. Smith also noted that Scott Curry was also mentioned as a rep from the budget committee.
Mrs. Sears also noted, due to the posting of the RFP on the LGC website, a Maryland company had contacted the office and gave an estimate of $23,900. Once the company heard the budget was only $13,000 that the company no longer wanted to be considered.
MOTION by Ms. Bonser to form the new Impact Fee Study Steering Committee, with a maximum of 7 members.
SECOND by Ms. Mooney
VOTE 7-Aye. 0- Opposed 0- Abstained MOTION PASSED
HCCP Committee update and Workforce Housing
Chair Canney explained that at a HCCP Committee, Jack Mette the consultant had offered to come to a Planning Board meeting to discuss and help the Board with the Work Force Housing/Open Space issue. The Board noted they would like to finish work on the new Subdivision Regulations before Mr. Mette comes.
MOTION by Ms. Mooney to spend up to $225 for Jack Mette to come and speak on workforce housing/open space.
SECOND by Mr. Smith
VOTE 6-Aye. 0- Opposed 1- Abstained MOTION PASSED
Mr. Davies noted he wanted to see what they would be paying for, before spending money.
Subdivision Regulations Review-continued
The Board continued their review of the Subdivision Regulations (Sub Regs) Copies are available in the Planning Office, including the additional suggestions from the Building Inspector, the Third Party Check List, Waiver Clause and Forms, matching new Zoning Ordinances into these new regulations.
After a lengthy discussion, the Board decided to recommend putting the building inspector’s suggestions into the Building Code/ 2010 Zoning Ordinances (ZO). Mrs. Sears will return to these suggestions when the Board reviews the 2010 possible ZO changes later this year.
The Board reviewed the Third Party Check List. They also discussed how many sets of plans the applicant should get and who gets them and what size set of plans. It was noted that when possible different departments can share copies of plans to save on paper. They briefly discussed the process of how to get each third party their plans in a timely manner.
Waiver Clause & Forms:
The Board discussed and agreed to add these to the Subdivision Regulations and eventually the Site Plan Reviews as well. The Board briefly noted that there is a House Bill that relates to this issue as well; HB 43. The Board corrected the RSA numbers and decided where to include it in the Sub Regs (at the end of Section III).
MOTION by Mr. Stockus to add the waiver clause and forms to the Subdivision regulations.
SECOND by Mr. Dean
VOTE 7-Aye. 0- Opposed 0- Abstained MOTION PASSED
The Board noted there were no more major changes needed to these Sub Regs in regards to the recent Zoning Ordinances. They reviewed the definitions one by one to make sure they match the Zoning Ordinances.
At the request of Mr. Dean, the Board briefly re reviewed the first 12 bullets of making minor changes.
Ms. Smith will make sure the Comprehensive Shore Land Protection Act “jives” with this and will contact Mrs. Sears directly if any changes are needed. The Board agreed.
Cable TV broadcasts of these meetings/other business
Chair Canney also noted that there are cases coming up and each member of the Board can make arrangements with Mrs. Sears to review the files before the case. If you can’t come in during her office hours she can make arrangements to leave you the info so you can review in a timely manner.
Ms. Bonser suggested that these meetings could be broadcast on the local cable channel 22. She noted that there was interest coming from the public and an upcoming contract review with Comcast. She suggested starting with just the public hearings and later workshop meetings.
MOTION by Ms. Bonser to try to broadcast future regularly scheduled Planning Board meetings.
SECOND by Mr. Stockus
VOTE 7-Aye. 0- Opposed 0- Abstained MOTION PASSED
Mr. Stockus noted that the sound quality needs improvement.
The Board authorized Mrs. Sears to gather research on a future case and to ask town counsel for an opinion on it.
MOTION by Ms. Bonser to adjourn.
SECOND by Mr. Stockus
VOTE 7-Aye. 0- Opposed 0- Abstained MOTION PASSED
Respectfully Submitted,
Lisa L. Sears
Land Use Clerk
These minutes are subject to approval at a regularly scheduled Planning Board meeting at which time the above minutes are corrected or accepted.
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