NOTTINGHAM PLANNING BOARD
September 17, 2008
PUBLIC SESSION
APPROVED & AMMENDED
Type of Meeting: Regularly Scheduled
Method of Notification: Posted at the Nottingham Municipal Building & Nottingham Post Office
Meeting Location: Nottingham Municipal Building
Members Present: Mr. Dave Smith; Chair, Mr. Peter Gylfphe; Vice Chair, Ms. Sue Mooney, Mr. Scott Canney, Bob Davidson, Ms. Cheryl Smith; Alternate Member (not seated)
Members Absent: Mr. Bill Netishen; Selectmen’s Representative, Ms. Traci Chauvey; Alternate Member,
Others Present: Mrs. Lisa Sears; Land Use Clerk, Applicants Joseph Valencia, George Gilman, Robert “Buzz” Davies
Chair Smith called the meeting to order at approximately 7:03 pm.
Review of Previous Minutes
The Board reviewed the following sets of minutes:
Dec. 19, 2007
The Board will take these minutes home to read and they will approve at the next meeting.
September 10, 2008
Line 2 needs a space between 10 and 2008.
Missing from the minutes was an additional change for the proposed 2009 zoning changes to remove the word conservation from Section C: so it will read Common Land.
It was noted that the meeting adjourned at 9:00pm. Mrs. Sears will correct the punctuation at the top as well.
MOTION by Mr. Gylfphe to approve these minutes as amended
SECOND by Mr. Canney
VOTE 3-Aye. 0 Opposed 2- Abstained MOTION PASSED
August 27, 2008
Line 49 Longueil is spelled wrong.
MOTION by Mr. Gylfphe to approve these minutes as amended
SECOND by Mr. Canney
VOTE 3-Aye. 0 Opposed 2- Abstained MOTION PASSED
Chair Smith opened the public meeting for:
Lot Line Adjustment Application (continued)-design review, acceptance and final approval (Case # P08-01-LLA) from George U. Gilman & Joseph B Valencia for a lot line adjustment between Lots 5 and 6 on Nottingham Tax Map 5. The subject property is owned by applicants and is located on 63 & 65 Old Turnpike Road.
The Board reviewed the revised plans and mylar. Chair Smith read the letter with the request for waiver (see file).
MOTION by Mr. Gylfphe to accept the waivers
SECOND by Mr. Canney
VOTE 5-Aye. 0 Opposed 0- Abstained MOTION PASSED
Chair Smith confirmed that all the requested changes were made to the plans.
MOTION by Mr. Gylfphe to approve the Lot Line Adjustment for George Gilman & Joseph Valencia between Lots 5 & 6 on Tax Map 5
SECOND by Mr. Canney
VOTE 5-Aye. 0 Opposed 0- Abstained MOTION PASSED
The Board members signed and dated the mylar and copies of the plan. Mr. Gilman and Mr. Valencia thanked the Board.
2009 Zoning Ordinances
Discussion took place on this topic both during the review of the minutes and later in the meeting.
The Board agreed with the Building Inspector’s recommendation noted in the previous letter October 1, 2009.
The Board discussed building heights due to a recent case at the ZBA for a steeple. They would like to have the Building Inspector’s input on how the height is defined in all the appropriate sections of the ordinances (commercial and residential). But did not want to make any exceptions for steeples.
Mrs. Sears noted that her research had found that on p27 of the ordinances there was an error. Section D.2 states that the permit cost is $10 when it should read $25. She noted that she had researched it and it was changed in 2005 per vote, but it had not been caught. The Board agreed to change it to the correct amount.
The Board had reviewed and approved at a previous meeting, the recommended changes to the definitions that were suggested last year by SRPC.
Discussion was on procedure and if someone should be denied by this Board, the BOS or the Building inspector before they can be heard by ZBA. The Board was not sure; Mr. Gylfphe noted it was dictated by the state. (RSA 676:5 p518)
Discussion was the wording for shared driveways and should they be kept to a common boundary. The Board agreed that it should and added it to its changes to Article VI Sec A.
The new wording is: 3a. Shared driveways shall be kept to the common boundary line.
The Board would like to review changes, previously suggested, from the Building Inspector.
2009 Planning Board Proposed Budget
They reviewed what had been spent to date and noted that there have not been a lot of cases before them this year. Mrs. Sears noted that she needs to ask for a label maker and supplies, a possible new recorder and supplies. It was noted that the legal budget line item is currently over.
The Board agreed to include a raise for Mrs. Sears with the percentage dictated by the BOS.
Conservation Overlay District (COD)
During the discussions on the Zoning Ordinances and the Budget, the Board agreed to hire help with the COD. They noted that they would like it to be very similar to Durham’s and they want it to be more user friendly, and more detail on the yield section.
The Board would like an estimate for this work from SRPC. Mr. Smith wanted the estimate to include 2 meetings with the Board; one to come hear what they were looking for and another to present their work. Mr. Canney noted that we could do this inhouse. The Board noted that it would be worth the time savings to hire this out and that the Board has been working on this for months and has yet to complete it. Ms. Smith noted that the money in the budget for the planner was for this COD. The Board noted they need to have Mr. Brown’s approval on spending this money, too. The Board would like to hold this meeting with SRPC at the October 1st meeting, if possible.
MOTION by Mr. Gylfphe to set up a meeting SRPC to work on the COD (zoning and subdivision regulations) with the cost to be within budget constraints.
SECOND by Mr. Canney
VOTE 5-Aye. 0- Opposed 0- Abstained MOTION PASSED
Attorney fees for Longueil case
The Board agreed to pay the current bill for Attorney Teague’s fee. They noted future costs can be billed to the applicant.
MOTION by Ms. Mooney to pay the first bill from Attorney Teague in regard’s to the Longueil case.
SECOND by Mr. Canney
VOTE 5-Aye. 0- Opposed 0- Abstained MOTION PASSED
New Committee (HCPP grant)
Chair Smith read a letter explaining that Nottingham had been awarded a grant and was forming a new committee; Chair Smith explained that he had volunteered but really was too busy. Mr. Canney agreed to be on this new committee representing the Planning Board. Chair Smith would still like to be involved with this committee. Mr. Canney will update Chair Smith and the Board once this is under way.
Work Force Housing seminar in Rochester/LGC November seminar
Mrs. Sears noted that this is an upcoming issue for all Town’s. The Town’s have to comply with the new law by July 9, 2009. She noted there is a similar lecture on Nov. 12th with LGC in Manchester. The Board was not sure if they will be attending this as it is during the day and most members can’t attend. They will discuss this at a later time.
Correspondence/Open Seat
The Board reviewed the mail file. The Board noted there is an open seat left vacant by Mr. Seaverns, which expires in March.
New Alternate Member
The Board welcomed Mr. Robert “Buzz” Davies and asked if he had any questions after seeing how tonight’s meeting had gone. Mr. Davies will be sworn in by the Town Clerk.
MOTION by Mr. Davidson to appoint Robert “Buzz” Davies as a new alternate member of the Planning Board, term to expire in one year.
SECOND by Ms. Mooney
VOTE 5-Aye. 0- Opposed 0- Abstained MOTION PASSED
MOTION by Mr. Davidson to adjourn.
SECOND by Mr. Canney
VOTE 5-Aye. 0- Opposed 0- Abstained MOTION PASSED
Respectfully Submitted,
Lisa L. Sears
Land Use Clerk
These minutes are subject to approval at a regularly scheduled Planning Board meeting at which time the above minutes are corrected or accepted.
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