NOTTINGHAM PLANNING BOARD
April 9, 2008
PUBLIC SESSION
APPROVED & AMMENDED
Type of Meeting: Scheduled Workshop
Method of Notification: Posted at the Nottingham Municipal Building & Nottingham Post Office
Meeting Location: Nottingham Municipal Building
Members Present: Mr. Dave Smith, Chair, Mr. Peter Gylfphe, Vice Chair, Ms. Sue Mooney, Mr. Scott Canney, Mr. Bill Netishen, Selectmen’s Representative, Ms. Traci Chauvey, Alternate, Mrs. Lisa Sears, Land Use Clerk
Members Absent: Bob Davidson, Mr. Skip Seaverns
Chair Smith called the meeting to order at 7:10pm. Ms. Chauvey was seated for Mr. Seaverns.
Bylaws
The Board continued their discussion of the Bylaws in great detail. Discussion was influenced by Mr. Seaverns comments submitted via email (attached) and the State RSAs. The following changes were made:
MOTION by Mr. Gylfphe to delete the current Article I, Section 1
SECOND by Ms. Mooney
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
MOTION by Ms. Chauvey to change Article II Section 2 to read: The Planning Board shall consist of seven (7) members. Six (6) members shall be elected by a majority vote at the Annual Town Meeting. The seventh member shall be an Ex Officio Selectmen, chosen by the Board of Selectmen.
SECOND by Mr. Canney
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
MOTION by Ms. Chauvey to change Article III Section 1 to change the last word from Chairperson to Officer
SECOND by Mr. Canney
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
MOTION by Mr. Gylfphe to replace Article IV Section 1 to have one regularly scheduled business meeting the first Wednesday in March and the last Wednesday in March to have a “special meeting/workshop meeting” to elect officers, swear in new members and get new members their paper work and books so they can perform their duties. No regular business will be conducted at this second meeting of March.
SECOND by Ms. Chauvey
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
MOTION by Mr. Canney to change Article V Section 2 to read: Planning Board members and alternates who miss three (3) or more consecutive meetings/hearing/workshops without notifying the Clerk may be subject to removal by action of the Planning Board.
SECOND by Ms. Chauvey
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
MOTION by Mr. Canney to change Article V Section 2 by deleting “regularly scheduled” and insert “workshops” after hearings.
SECOND by Ms. Chauvey
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
MOTION by Ms. Mooney to change Article VI Section 2 by inserting “one of which is the Town Hall” after the word “appropriate places in the town”
SECOND by Ms. Chauvey
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
MOTION by Ms. Mooney to change Article VI Section 6 & 7 by inserting “one of which is the Town Hall” were needed to match the above motion.
SECOND by Mr. Canney
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
MOTION by Mr. Netishen to change Article VI Section 7 per Mr. Seaverns suggestions: first section after “public inspection” at the Planning Office not more than 5 business days after the public hearing/meeting. The approved minutes shall be filed with the Town Clerk.
SECOND by Mr. Canney
VOTE 5-Aye. 1- Opposed 0- Abstained MOTION PASSED
MOTION by Mr. Gylfphe Article X Section 4 to change the last sentence to read: A site walk may contain two or three planning board members.
SECOND by Mr. Canney
After a lengthy discussing, Mr. Gylfphe amended his motion
MOTION by Mr. Gylfphe Article X Section 4 to delete: A site walk shall contain two or three Planning Board members.
SECOND by Mr. Canney
VOTE 4-Aye. 2- Opposed 0- Abstained MOTION PASSED. Ms. Chauvey and Chair Smith voted to oppose.
MOTION by Mr. Gylfphe to adjourn.
MOTION by Mr. Netishen to accept Mr. Seaverns suggestions for an Article XII on Adoption and Amendment as written in his email.
At this point the review of bylaws was tabled at Article XI.
Outstanding Business
Mrs. Sears got clarification on a letter the Board asked to send to SRPC regarding paying of invoices in question. The Board edited the letter. Mrs. Sears will send out the letter to SRPC and let the Board know of any response.
The Board also assisted Mrs. Sears with the letter they had wanted to send to OEP, SRPC and LGC in regard to a recent ordinance. Mrs. Sears will inform the Board of their responses.
Review of Minutes
The Board tabled the minutes until the next mtg.
Training/Correspondence
The Board reviewed and discussed the upcoming training events and correspondence.
Public Service of New Hampshire sent a letter requesting that the Board forward any plans or contact them when the plans have PSNH easements in them. Chair Smith noted it is in the new application process. Mrs. Sears will send an email to members with all the dates/times/costs/locations/links for upcoming training events.
Mrs. Mooney handed out draft copies of the results of a training she attended at NH Department of Environmental Science (DES). DES is working on Conservation Subdivision Regulations that will be made available shortly on their website. She stated that the training was excellent and this is a great template for communities.
MOTION by Mr. Gylfphe to adjourn at 9:55pm.
SECOND by Ms. Mooney
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
These minutes are subject to approval at a regularly scheduled Planning Board meeting at which time the above minutes are corrected or accepted.
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