NOTTINGHAM PLANNING BOARD MINUTES
JULY 18, 2007
PUBLIC MEETING/HEARING
Approved 08/15/07
PRESENT: ABSENT:
Mr. Dave Smith, Chair Ms. Mills
Mr. Peter Gylfphe, Vice-Chair
Mr. Peter Bock
Mr. Mark Harding
Mr. Bob Davidson
Mr. Scott Curry, Alternate
OTHERS PRESENT:
Mr. Terry Bonser
Mr. Peter Landry
Ms. Michelle Beauchamp, Strafford County Regional Planning Commission
Ms. Traci Chauvey, Planning Board Secretary
Chair Smith called the meeting to order at 7:08 PM.
MINUTES:
May 9, 2007
Mr. Bock made a motion to accept the minutes of the May 9, 2007 meeting, as written. Mr. Gylfphe seconded the motion. All in favor. Motion passed 6-0.
May 16, 2007
Mr. Bock made a motion to accept the minutes of the May 16, 2007 meeting, as written. Mr. Davidson seconded the motion. All in favor. Motion passed 6-0.
June 6, 2007
Mr. Davidson made a motion to accept the minutes of the June 6, 2007 meeting, as written. Mr. Harding seconded the motion. All in favor. Motion passed 6-0.
June 13, 2007
Mr. Bock noted that the word the at the end of the 11th line down in the first paragraph should be they, the word thought in the 12th line should be though, the sentence beginning with, “Ms. Mills…,” in the 15th line down contained a double negative and was badly worded, and on Page 2, first paragraph, second line down, again, the should be they. Chair Smith noted that on Page 2, fourth paragraph, third sentence from the bottom, Ms. Mills name was typed as Ms. Mill.
Mr. Bock made a motion to accept the minutes of the June 13, 2007 meeting, as amended. Mr. Davidson seconded the motion. All in favor. Motion passed 6-0.
June 20, 2007
Mr. Davidson made a motion to accept the minutes of the June 20, 2007 meeting, as written. Mr. Harding seconded the motion. All in favor. Motion passed 6-0.
June 27, 2007
Ms. Beauchamp stated that she had requested a notation in the minutes that Strafford Regional Planning Commission did not review the final plans for the RSL – Blue Fin subdivision application.
Mr. Bock noted that both Mr. Bill Netishen and Attorney Teague should be listed under others present. He also noted the following typos: the word was did not belong in the second sentence of the first paragraph under the Witham heading; in the third sentence the word incase should be two words; on Page 2, second paragraph, eighth line down the sentence beginning with, “His felt that…,” should be, “He felt the…”; ninth line, same paragraph the word advise should be advice; on Page 3 in the first paragraph after the reopening of the hearing Attorney Boldt was typed as Attorney Bock; in the third line down in the same paragraph the word possible should be possibly; and in the motion made by Mr. Gylfphe to approve the Witham subdivision, third line down, the word not should be no.
Mr. Gylfphe made a motion to accept the minutes of the June 27, 2007 meeting, as amended. Mr. Davidson seconded the motion. All in favor. Motion passed 6-0.
Referencing the minutes of the June 13 meeting, Ms. Chauvey questioned the applicability of inciting 91-A:3 II (c). Mr. Curry felt strongly that it was applicable and appropriate to the situation informing Ms. Chauvey that as a citizen she was welcome to follow up with the Local Government Center regarding her concerns. Ms. Chauvey informed Mr. Curry that her concerns were not as a citizen but as an employee who was trying to understand and follow the RSAs. She also informed Mr. Curry that LGC would not respond to her as a citizen and that she would need to approach them as the Planning Board Secretary. Mr. Davidson inquired as to why Ms. Chauvey was so concerned with the minutes. Ms. Chauvey informed Mr. Davidson that she was not concerned with the minutes, stating she was concerned with the process. Mr.
Davidson asked the members of the board if Ms. Chauvey, in her position of Secretary to the Planning Board would be in attendance at a non-public meeting. Ms. Chauvey stated she had not been in attendance at the meeting they were talking about. Mr. Curry felt the Planning Board Secretary is not allowed at non-public meetings. Chair Smith stated he felt the Secretary was allowed and had been invited in the past to take minutes. Mr. Bock stated he wanted to follow up on this issue and obtain legal advice. Mr. Davidson questioned how Ms. Chauvey knew what was in the minutes if she had not attended the meeting. Ms. Chauvey stated she did not know what was in the minutes and was not concerned with the minutes, again stating that her concern was whether the process was applicable in the situation that was at hand. Ms. Chauvey attempted to read from the minutes of the June 13 meeting. Mr. Davidson attempted to cut her off. Ms. Chauvey
told Mr. Davidson to stop. Mr. Davidson reminded Ms. Chauvey that he was an elected official and she was not. Ms. Chauvey acknowledged Mr. Davidson’s status, stating that being an elected official did not give him the authority to speak to her in the manner that he had. Mr. Davidson left the meeting.
Ms. Beauchamp asked the board what expectations they had from Ms. Chauvey. Mr. Bock stated that that was a conversation for another time and in another setting. Mr. Curry again reiterated that he felt Ms. Chauvey should follow up with LGC regarding her concerns. Mr. Bock asked Ms. Chauvey to hold off on following up as he wished to speak with Charles Brown, Town Administrator, prior to either himself or Ms. Chauvey getting legal consultation on the issues discussed this evening.
ZONING ORDINANCE
Ms. Chauvey presented the members with copies of some pages she had reformatted and of the pages that had been changed from the March vote. She noted that she was not prepared to discuss the reformatting changes at this time but was looking for approval from the Board on the changes made in regards to the March vote.
After reviewing and verifying all changes that were made, the Planning Board opened a discussion on whether or not they wanted to keep the Article and Section numbers for items that were deleted with a notation next to them stating the date of the deletion. Ms. Chauvey stated that this had been discussed back in January when the hearing were held and the board had voted to leave them as they were and not renumber the existing Articles/Sections. Noting that several pages Ms. Chauvey had handed out were just pages of deleted Articles, members felt that over time, if the Articles were not renumbered when an Article was deleted, the Nottingham Building Codes and Zoning Ordinances would be too big with too many pages of deleted Articles and that eventually Article numbers would be too high.
Mr. Curry made a motion to remove all titles of ordinances that had been removed and renumber the remaining Articles/Sections accordingly. Mr. Gylfphe seconded the motion. All in favor. Motion passed 5-0.
Chair Smith asked Ms. Chauvey to leave the deleted notations she had inserted into the Table of Contents page for one (1) year and remove them when she made changes based on the March 2008 vote.
Mr. Curry stated he had obtained legal advice from the Local Government Center due to a conversation at an earlier meeting regarding the reformatting of the Zoning Ordinances and had been advised by Attorney Sanderson at LGC that reformatting is a technicality and does not require town vote. Members of the board concurred.
SUBDIVISION RULES AND REGULATIONS
Members of the board reviewed the current (March 2007) revisions Ms. Beauchamp had made to the Subdivision Rules and Regulations.
Ms. Beauchamp was asked to remove Section III B.3.(g)(3) and to add a Section III B.3.(k) stating that the Board may request and expedited review and approval for certain cases.
Under Section IV, Ms. Beauchamp was asked to remove Part G regarding regional notice. Members felt that they wanted to follow the State’s guidelines in this area and did not want to set standards.
Mr. Curry made a motion to adjourn. Mr. Harding seconded the motion. All in favor. Motion passed 5-0.
Meeting adjourned at approximately 9:55 PM.
Respectfully submitted,
Traci Chauvey
Planning Board Clerk
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