NOTTINGHAM PLANNING BOARD MINUTES
APRIL 25, 2007
WORKSHOP
Approved May 9, 2007
PRESENT: ABSENT:
Mr. Dave Smith, Chair Ms. Sandra Jones
Mr. Peter Gylfphe, Vice-Chair Ms. Gail Mills
Mr. Peter Bock
Mr. Mark Harding
Mr. Bob Davidson
Mr. Scott Curry, Alternate
OTHERS PRESENT:
Mr. Terry Bonser
Ms. Mary Bonser
Ms. Michelle Beauchamp, Strafford County Regional Planning Commission
Ms. Traci Chauvey, Planning Board Secretary
Chair Smith called the meeting to order at 7:30 PM.
SUBDIVISION REGULATIONS WORKSHOP:
Chair Smith opened the workshop at 7:30 PM.
Ms. Bonser informed the board that she had had a conversation with a gentleman from Verizon after the floods and he had informed her that underground wiring was dangerous. She stated he had told her they would be willing to come and speak to the Planning Board. Chair Smith felt this would be a good presentation for when that section was covered in the Subdivision Regulations.
By-Laws
Chair Smith presented a copy of the past Rules of Procedure, dated 2004, and asked Ms. Chauvey to make copies for the other members to use for comparison with the By-Laws presented by Ms. Beauchamp. Mr. Bock inquired, as a new member of the board, as to what was the goal of the new By-Laws. Ms. Beauchamp informed Mr. Bock that she had created these because she was unable to locate a past copy. Chair Smith stated that as a rule of procedure such documents are reviewed for new members. Mr. Curry noted that RSAs need to be checked for changes that affect the By-Laws.
Mr. Gylfphe and Mr. Davidson suggested including the establishment of the Planning Board and RSA 673:1 in the first paragraph. Chair Smith agreed. Ms. Beauchamp stated she would include the RSA and verbage.
Ms. Bonser suggested Article I Section 14 not be limited to trainings provided by the Office of Energy and Planning. Mr. Bock asked if a person who was a returning member would be expected to attend the trainings. Ms. Beauchamp stated it is at the member’s discretion, there is no requirement for them to attend trainings at all. Ms. Bonser suggested adding a sentence stating member’s are encouraged to attend other workshops as made available and approved by the Planning Board. Chair Smith suggested the members follow the document in order.
Mr. Davidson requested Ms. Beauchamp add Roman II to the referenced RSAs in both Section 3 and Section 4 of Article I. She agreed. Mr. Curry asked Ms. Beauchamp to start a new Article titled Planning Board Duties after Section 11 and to renumber the Articles that follow. She agreed.
Ms. Bonser requested the sentence, “Each program shall include recommendations for it’s financing,” from Section 13 (will be new Article II Section 2) because that is the C.I.P. Committee’s responsibility. There was much discussion among the Board’s members and Ms. Bonser about whether this Article regarding RSA 674:1 II should stay. Ms. Bonser stated she felt it helped the Planning Board to look beyond itself. Final decision was to keep it. Chair Smith asked Ms. Beauchamp to reword Section 16 (will be new Article II Section 5) referencing RSA 674:1 IV to make it clear that when a site walk is scheduled, there will not be a vote taken on the members attending. This section refers to individual members going out to properties.
Under (new) Article III, Ms. Beauchamp was asked to include the office of Secretary as Section 5 and renumber the following sections. Chair Smith asked Ms. Beauchamp to change the words, “…vote at the entire Planning Board…,” to ,”…vote by the Planning Board...,” in Section 2, under (new) Article IV. Mr. Gylfphe requested that Ms. Beauchamp change the word ‘shall’ to ‘may’ in Article V Section 2. Chair Smith asked Ms. Beauchamp to remove, “This notice shall be …,” from (new) Article VI Section 2.
Mr. Curry stated he felt the Planning Board meetings should be televised. He also suggested inclusion of item #3 under the Records section of the old Rules of Procedure into Article VI of the new By-Laws. Ms. Chauvey stated that that is not possible at this time due to time constraints. She felt the departments and committees listed in the old by-laws could be responsible for obtaining minutes from the web or other posted site. Members of the Planning Board noted there are staffing/support issues that need to be addressed.
Mr. Gylfphe made a motion to adjourn the workshop. Mr. Davidson seconded the motion. All in favor. Motion passed 6-0.
Meeting adjourned at 10:20 PM.
Respectfully submitted,
Traci Chauvey
Planning Board Secretary
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