Nottingham Planning Board
PO Box 114
Nottingham, NH 03290
Phone (603) 679-9597
Fax (603) 679-1013
March 14th 2007
Workshop Minutes
Approved March 21, 2007
Members Present: Chair-David Smith, Vice Chair-Skip Seaverns, Ex-Officio-Mary Bonser, Peter Gylfphe and Alternate-Scott Curry.
Members Not Present: Gail Mills, Mark Harding and Sandra Jones.
Others: Michelle Beauchamp, Town Planner
The Chair called the meeting to order at 7:45PM. The Chair noted that Scott Curry would sit in for Mark Harding.
The Town Planner proposed a new Subdivision Regulation Section III that coincides with the application flowchart. She discussed the difference between a Preliminary Consultation, Design Review Only and a Completeness/Compliance Review. It was noted that the application flow chart shall be renamed the Completeness/Compliance Subdivision Application Flowchart”. This would allow item 2.3(a) of the flow chart regarding Design Review to be removed. The first page of the Subdivision Application shall be renamed Subdivision Application Part I only. The Completeness Checklist and the Compliance Checklist will become Part II.
The proposed regulation Section III-A shall read: Preliminary Review –Optional. It was noted that the preliminary consultation and the design review are non-binding and does not start the clock. It was added that RSA 676.4 verbiage should be added. Section III-A-(1) shall read: Preliminary Consultation and A(2) shall read Design Review. Bullets will be used for important factors. Under Design Review, the applicant and/or agent shall be required to complete Part I of the Subdivision Application. It was noted that for a Design Review, the applicant is required to pay for the public notice and the abutter notice fees only, which are set by the Nottingham Board of Selectmen. It should be noted that in order for the Design Review to continue the process for acceptance
and approval, a new application must be submitted for completeness and compliance review.
The proposed Section III-B shall read: Completeness/Compliance Review-Required. The proposed wording for Section III-B-2(a) for the application submission procedure shall read: Completed application form entitled “Subdivision Application Part I and Part II” or “Lot Line Adjustment Application” and a copy of the deed, including deeds of surrounding properties, shall be given in hand to the Planning Board Secretary or designated agent and submitted along with other informational data twenty-one (21) days prior to the next scheduled meeting.
Peter Gylfphe noted that RSA 676:4 I(b) states that the applicant shall file the application with the board or its agent at least 15 days prior to the meeting at which the application will be accepted. The Town Planner noted that the key word is at least. She added that the 21-days allows for processing time. It was suggested that the Planner review what other towns are using for submittal days of informational data. Item 2-(a)(2) shall read: List of abutters (prepare 3 sets of completed mailing labels for each abutter). The applicant and/or agent shall prepare an abutters list no more than 5-days prior to the application submitted to the Planning Board Secretary or designated agent. Tax Maps and a list of property owners will be available at the Town Office during office hours.
Scott Curry left the meeting at 8:45PM.
The proposed regulation Section III-B-2(a)(4) shall read: 10 copies (11X17) of each Town of Nottingham Tax Map(s) of the applicable property. Item 2(a)(6) shall read: 10 sets (11X17) of preliminary plat(s) for the Planning Board Members and Town Planner and/or other third party agent. Item 2(a)(7) and 2(a)(9) regarding access permits can be removed since they are noted in the Pre Application Submission Procedures for a Completeness/Compliance Review. Item 2(a)(11)(i) shall read: All applications are conditioned upon the owner allowing access to the property to the Planning Board, and its members, officers, and employees, to the extent reasonable and necessary for getting information to review the application. The proposed boundaries of lots and the centerline of the right of way shall
be clearly marked. A summary of the finding may be provided and inserted into the minutes at the next formal Planning Board meeting. Refusal to allow access will result in disapproval of the application.
The proposed regulation Section III-B-2(f) “Each time a plat is revised, additional copies shall be required” will be removed and B-3(a) shall be added to read: At a regularly scheduled public meeting, the applicant shall be required to bring 10 sets of 11X17 plats and 4-full size plats to the Planning Board meeting if the plat has changed.
The proposed regulation Section III-B-3(h) “The Planning Board may schedule a Compliance Review Hearing” will be removed since both public meeting and public hearing will be scheduled at one time. The Subdivision Application flow chart Section 3.3 “Planning Board schedules a Compliance Review Hearing” will be removed.
The proposed regulation Section III-B-3(i) shall read: The Planning Board may request Town Departments to review and comment on the application/plat(s). Any Comments from Town Departments shall be forwarded to the Planning Board.
It was noted that under Part II of the proposed Subdivision Application-Completeness Checklist, Section C-5 should clarify that of the 4 sets of full size preliminary plat(s)-one is for the Planner, one is to remain with the file and two will be used at the Planning Board Meeting. Section V(6) shall have “railroad names” removed from the list of man-made features. And Section V-A(9) shall note that the plat must show 2 test pits per lot.
There was a brief discussion on the requirement for an Erosion/Sediment Control Plan for 3 or more lots/units under Compliance, since a major subdivision is defined as 4 or more lots. It was agreed to leave it at 3 since the Aquifer Protection Ordinance requires a hydro geologic study for developments involving the subdivision of 3 lots or greater. It was noted that if the Planning Board considered this change in the future, it would have to be something placed on a warrant article for Town vote since it was an ordinance.
There was a brief discussion regarding the Planning Board not receiving notice from the State when an applicant is applying for an access permit along a State road. The Chair noted that he will send a letter to the Department of Transportation to see where and to whom the copy of the State driveway permits are being sent.
The Town Planner presented drafts of a public meeting agenda, public hearing agenda, department review form, individual department review request, by-laws and a revised proposal for the buildable area, which has been a question before the Board..
It was noted that the requested change regarding the office hours (8) every Thursday had been made to the Service Agreement between the Town of Nottingham and Strafford Regional Planning Commission for professional planning services. Copies were provided to the Board.
Peter Gylfphe made the motion to adjourn at 9:25PM. Mary Bonser seconded. All in favor 4-0, motion passed unanimously.
Respectfully submitted,
Michelle Beauchamp
Nottingham Town Planner
Meeting Minutes Approval Signature
______________________________
Planning Board Chair
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