NOTTINGHAM PLANNING BOARD MINUTES
JANUARY 31, 2007
WORKSHOP
PRESENT: ABSENT:
Mr. Dave Smith, Chair Ms. Sandra Jones
Mr. Skip Seaverns, Vice-Chair Ms. Mary Bonser
Mr. Peter Gylfphe Mr. Scott Curry, Alternate
Ms. Gail Mills
Mr. Mark Harding
OTHERS PRESENT:
Mr. Terry Bonser
Mr. Jim Rosborough
Ms. Michelle Beauchamp, Strafford County Regional Planning Commission
Ms. Traci Chauvey, Planning Board Secretary
The Chair called the meeting to order at 7:10 PM.
Mr. Gylfphe made a motion to end the workshop at 9:00 PM. Ms. Mills seconded the motion. All in favor. Motion passed 5-0.
APPROVAL OF MINUTES:
The Chair opened discussion on the minutes at 7:10 PM.
Ms. Chauvey stated the minutes of December 20, 2006, were the minutes that Ms. Mills and Ms. Bonser had asked to have a section verbatim. She reminded the Board that she had addressed this issue at the last meeting and the Board voted that minutes were not to done verbatim.
Mr. Smith made a motion to accept the minutes of the December 20, 2006 meeting as written. Mr. Gylfphe seconded the motion. All in favor. Motion passed 5-0.
Mr. Smith asked Ms. Chauvey to see that a copy of the December 20, 2006 Planning Board meeting minutes is given to the Town Administrator to place in the C.I.P. file.
In regards to the January 3, 2007 minutes, Ms. Chauvey stated these were the ones that had the incomplete sentence in the first paragraph. The sentence was stricken.
Mr. Seaverns made a motion to accept the minutes of January 3, 2007. Mr. Gylfphe seconded the motion. All in favor. Motion passed 5-0.
Ms. Mills made a motion to accept the minutes of the January 17, 2007, as written. Mr. Harding seconded the motion. All in favor. Motion passed 5-0.
In regards to the minutes of January 23, 2007, Ms. Chauvey asked for verification of the changes she noted in paragraph three under the Building Code Wording Change discussion. The Board confirmed that if the building code wording change passes the town vote, the following changes will take place: existing VI will become III, existing VII will become IV, existing VIII will become VI, existing XIV will become V, existing XVI will become VII, existing XVII will become VII, existing XVIII will become IX, and XIX will become X. (Underlined numbers were noted incorrectly in the hand out and in the draft minutes.) Existing Articles III, IV, V, IX, X, XI, XII, XIII, and XV will all be deleted.
It was also noted there was a typo on page two , though should be thought.
Mr. Smith made a motion to accept the minutes of the January 23, 2007, with the corrections from above. Ms. Mills seconded the motion. All in favor. Motion passed 5-0.
SUBDIVISION REGULATIONS WORKSHOP:
The Chair opened the discussion on the Subdivision Regulations at 8:05 PM.
Ms. Beauchamp handed out copies of the proposed application and regulations and asked the Board to review the proposed application one more time. She noted that on the flow chart, Box 2.3, she added Design Review. Ms. Beauchamp explained that design review is an application process in itself, where the applicant comes before the Board with plans, but is only looking for advice, not approval. There is a cost and abutters are notified. She then noted that she would need to create both a 2.3(a) and 2.3(b) because the Design Review application would need to circle back to the beginning. Mr. Seaverns suggested using compliance review in the agenda, where design review was used in relation to acceptance, design review and final approval. Ms. Beauchamp noted that in Box 3.3 she put a period (.) and started a new
sentence. She also added, “…for review and comments,” to the end. Mr. Seaverns asked to add, “if desired,” to Box 3.2(a).
On Page 5, Ms. Beauchamp stated she had added the word “analysis” in two places in the second paragraph. Mr. Seaverns requested Ms. Beauchamp add “from the applicant” in the first sentence of the second paragraph. Ms. Beauchamp clarified that Section III C-9 on Page 6 should read, “…for lots less than 5-acres.”
On the Completeness Checklist, Ms. Beauchamp noted that she added “shown on the plat” to Section V A, and “legend” to V A-1. Ms. Beauchamp asked the Board to think about whether they wanted to use the word plat or plan in their applications and Regulations. Mr. Seaverns stated he preferred the word plan. Going back to Section V A, Mr. Seaverns noted that what the Planning Board is really looking for is the clearest picture of the proposal. The Board agreed to change Section V A-2 to read, “Area (to the nearest tenth of an acre) of each lot. For lot line adjustments the area of each lot increase or decrease is also required.” For Section V A-5 the Board agreed to add rivers and lakes.
On Page 7, Ms. Beauchamp noted she added “stone walls, historic structures, and archeological features” to the end of the paragraph of Section V A-6. The Board indicated they were ok with Section V B-7.
Ms. Beauchamp pointed out the changes the Board had agreed on for Section V A-10(b), Section V B-2(a)(2), and Section VI A-6 of the Compliance Checklist.
Application review was complete.
OTHER BUSINESS:
Ms. Mills updated the Board members on her progress with UNH and the Work Study Program. She stated that the University pays a minimum of 50% of the salary. She was informed that if the person was to make $10 per hour, the Town would most likely pay $3 of that hourly rate. She stated that the Town would also be responsible for Social Security on the student. Ms. Mill stated she had all the forms and asked the Board if they wanted her to forward them to the Town Administrator. Mr. Seaverns asked how long the application lasts. Ms. Mills stated it goes on as long as the Town wants and it can also go through the summer. She explained the Work Study is broken into two periods. The Academic period is September – May and Summer is May – August. The student must complete a new
employment authorization at the beginning of each period even if they remain in the same job. She stated that once the forms have been submitted, the school will start advertising the position to the students. Mr. Seaverns asked if we had to guarantee the student X number of hours. Ms. Mills stated that the job description that was written requested 10 hours per week.
Mr. Seaverns made a motion to support this project and move the documentation along to Charles Brown, Town Administrator, for processing. Mr. Gylfphe seconded the motion. All in favor. Motion passed 5-0.
Mr. Smith stated that the Capital Improvement Plan is finished and signed. He would like to add it into to the Master Plan. The Board concurred they will discuss the Master Plan later.
Mr. Smith asked Members of the Board if they wanted to address Mr. Colby’s memo regarding buildable area. Ms. Chauvey stated he was not looking for a response, this was input for when the Board holds it meeting on buildable area. Mr. Seaverns stated the difficulty is with Article IV F of the Subdivision Regulations. He stated that is says, “…any setback…” He went on to state that In zoning, depending on the lot, there are certain setbacks, however, there is no setback that says 10 feet. The State may say 10 feet, but the Town of Nottingham has decided to go some distance greater than 10 feet. Mr. Bonser stated that 10 feet is what the State allows. Mr. Seaverns stated he was not arguing what the State allows. He is arguing what Nottingham’s Regulations say
and it clearly does not say 10 feet anywhere. Mr. Smith stated that somewhere along the line, the Regulations got interpreted differently than what they say. Mr. Seaverns stated that someone determined that a septic system is not a structure. Mr. Smith stated that this discussion needs to take place at another time.
Ms. Chauvey informed the Board that she has not received an escrow payment from Gerrior Lane Trust. Mr. Smith informed Ms. Chauvey that she should send a letter to Rockingham County Conservation District, copied to Gerrior Lane Trust, letting them know the dollar amount left in the escrow account.
Ms. Chauvey stated Mr. Paul Longuiel called and wanted to be placed on the Planning Board agenda for February 7, for a preliminary hearing. He is scheduled for 7:10 PM.
Mr. Smith suggested creating a sub-committee for the buildable area issue the Board has been trying to address. He stated he felt the Board needed to move forward on this issue. Ms. Beauchamp asked if she had e-mailed the definition of plat envelope to the members. No one had received it. She stated that it can fix the issue they have been having. Ms. Mills stated her concern is not what the setback is set at but that the Town follow the Town Ordinances and Regulations. Member agreed to take this discussion up another time.
Meeting adjourned at 9:30 PM.
Respectfully submitted,
Traci Chauvey
Planning Board Secretary
| 
