NOTTINGHAM PLANNING BOARD MINUTES
JULY 5, 2006
PUBLIC SESSION
APPROVED BY THE BOARD JULY 19, 2006
PRESENT: ABSENT:
Mr. Dave Smith, Chair Ms. Sandra Jones
Ms. Mary Bonser, Selectmen’s Representative Mr. Scott Curry, Alternate
Mr. Mark Harding
Mr. Skip Seaverns
Ms. Gail Mills
Mr. Peter Gylfphe
OTHERS PRESENT:
Ms. Michelle Beauchamp, Strafford Regional Planning Commission
Ms. Heidi Carlson, Nottingham Deputy Fire Chief
Ms. Kelly Tivnan, Planning Board Secretary
APPROVAL OF MINUTES:
Ms. Bonser made a motion to approve the minutes from June 21, 2006 as amended. Mr. Seaverns seconded the motion. The present members of the Planning Board voted unanimously in favor of the motion. The motion passed 6-0.
HIGHLANDS BOND REDUCTION:
OTHERS PRESENT: Mr. Ken Berry
Mr. Berry said that he was representing Mr. Tatem. He said that he wanted to request the final draw down to $0 on the bond for the Highlands subdivision. He said that the Highlands subdivision was owned by Route 4 Realty Trust. He said that the roads had been accepted at the Town Meeting. Mr. Seaverns asked if all of the silt fencing had been removed. Mr. Berry said that he was not completely sure but he noted the paperwork from the Rockingham County Conservation District and he said that if the fencing had not been removed he assumed Mr. Wenninger would have mentioned that in his notes.
Mr. Gylfphe made a motion to release the bond for Route 4 Realty Trust on the Highlands subdivision from $108,934.74 to $0. Mr. Harding seconded the motion. The present members of the Planning Board voted unanimously in favor of the motion. The motion passed 6-0.
DISCUSSION ABOUT FIRE STATION:
Ms. Bonser said that she had been told before the meeting that Appledor was not prepared and would not be talking to the Planning Board that night. She said that the Building Committee would be meeting on Friday morning at 10:00am. Mr. Gylfphe said that the Planning Board was concerned about the location. Ms. Carlson said that the Fire Department had the same concerns. There was a discussion about drainage and flooding. Ms. Carlson suggested that the Planning Board should talk to the Building Committee about their concerns. Ms. Bonser said that the Planning Board should write to the Building Committee and ask when Appledor would come before the Planning Board.
DISCUSSION OF GERRIOR DRIVE:
Mr. Smith said that he would talk to the Board of Selectmen about the Planning Board questions regarding Gerrior Drive. Ms. Bonser discussed the deceleration lane. Mr. Smith said that he had talked to Mr. Shields. Ms. Bonser suggested that the Planning Board write to the developer and ask them for information about the telephone poles and the driveway etc. Mr. Seaverns said that the Planning Board was not concerned with what the Department of Transportation said in discussions with the developer. He said that if the Department of Transportation needed something from the Planning Board than they should write a letter to the Planning Board. He said that the issue with Gerrior Drive was a money issue. Ms. Bonser said that she wanted to know who the Department of Transportation
thought should have a bond. She said that she was concerned about the viability of the development. She said that she also thought the Planning Board should have a protocol with the Building Inspector. She said that all of his questions should go to the Planning Board Chair. Mr. Seaverns talked about the Gerrior Driveway and he explained why he had been to see it in the first place. Mr. Gylfphe said that in order for houses to get Certificates of Occupancy they needed to have underground utilities. Mr. Seaverns said that the two houses in question in the Gerrior Drive subdivision did have underground utilities. Ms. Bonser and Mr. Seaverns had a discussion of process and about the history of the Gerrior Drive subdivision. Ms. Bonser said that Gerrior Lane had been a private road. Mr. Seaverns said that Gerrior Lane had never been a road in Nottingham, it had always been a driveway. Ms. Bonser asked if the developer had a
shared driveway permit or a road permit. Mr. Seaverns said that there had always been a driveway in the spot they were discussing. Mr. Smith said that the Planning Board should write to the owner of Gerrior and ask them to come in front of the Planning Board to discuss their bond.
SILT FENCING ISSUE:
The Board reviewed a letter they had received from the developer of Brooks Crossing in response to the Building Inspector's comments about the silt fencing. Mr. Seaverns said that the Planning Board should ask the Building Inspector to look at Brooks Crossing again. Ms. Bonser said that there should be a way to put contingency money in the letters of credit. Ms. Beauchamp asked if the houses in the subdivision had been built. Ms. Bonser said that about half of them had.
CONCRETE PRODUCTS:
Ms. Bonser noted that the Building Inspector had written to Concrete Products of Londonderry and she read the letter out loud.
OTHER:
Ms. Mills asked what was happening with the ice cream place. Ms. Bonser said that she would ask the Board of Selectmen for an update. Mr. Smith asked whether the Planning Board should get an opinion from the Department of Transportation about access to the ice cream parlor.
Mr. Bock said that he had received a call from Tom Sweeney of the Building Committee. He said that there was a workshop on Friday morning July 7, 2006 at 10:00am regarding the proposed Fire Station. He said that the Building Inspector had looked briefly at the tentative engineering plans. He said that the Building Committee was still actively engaged in the process of getting information.
Ms. Beauchamp asked how old roads were that were accepted at Town Meeting. She said that they should wait at least 1 year until after a frost before the town accepted roads. Mr. Seaverns said that people from a subdivision wanted their roads accepted so they did not get threatened with large fees. He said that those people would sign a petition and show up at Town Meeting. Ms. Mills said that she thought Ms. Beauchamp's suggestion was something that the town should do. Mr. Seaverns said that the town should have a bond for the road for a certain amount of time. Mr. Smith asked if it would make sense to have the Board of Selectmen accept roads. Ms. Bonser said that if the Planning Board wanted to suggest that, they could write a letter to the Board of Selectmen asking that it be a
question on the ballot. Mr. Seaverns said that he thought the town should have a bond for the roads. Ms. Beauchamp said that there should be a time limit so that the people could not just make any road a town road. Ms. Bonser said that she was not interested in taking any more power away from the people. Mr. Seaverns said that the town vote should be a trigger for a pot of money that should be available for the road. Mr. Gylfphe said that he thought the trigger should be when the bond was released.
Ms. Beauchamp said that the letters of credit for Dunbarton and Gerrior would expire this year.
Mr. Gylfphe made a motion that the Planning Board write letters asking those developers to come before them to discuss their bonds. Ms. Bonser seconded the motion. Mr. Gylfphe, Ms. Bonser, Ms. Mills, Mr. Smith and Mr. Harding voted in favor of the motion. Mr. Seaverns voted against the motion. The motion passed 5-1.
Mr. Seaverns said that reviewing the bonds should be a part of the process.
Ms. Beauchamp said that she had pulled a copy of the Planning Board budget. She said that the Planning office should be self sustaining. She said that the fees were too low. Ms. Bonser asked Ms. Beauchamp to do up a proposal suggesting new fees.
Ms. Beauchamp said that the files in the office should be organized by map and lot number. Mr. Seaverns said that cataloging the files would take a long time but he said that reorganizing them would not.
Ms. Beauchamp said that she was working on a new application. She said that when it was completed she was going to suggest that the Board ask for 15 copies of the plan from each applicant.
Ms. Bonser made a motion to adjourn the meeting at 9:10pm. Mr. Gylfphe seconded the motion. The present members of the Planning Board voted unanimously in favor of the motion. The motion passed 6-0.
Respectfully submitted,
Kelly Tivnan
Planning Board Secretary
| 
