Town of Nottingham, NH - Planning Board Minutes 04/08/2009

Planning Board Minutes 04/08/2009


	NOTTINGHAM PLANNING BOARD April 8, 2009 PUBLIC SESSION Approved & Amended Type of Meeting: Scheduled Method of Notification: Posted at the Nottingham Municipal Building & Nottingham Post Office Meeting Location: Nottingham Municipal Building Members Present: Mr. Scott Canney; Chair, Arthur Stockus; Secretary, Bill Dean; Vice Chair, Dave Smith, Mr. Peter Gylfphe, Ms. Mary Bonser; Selectmen’s Representative, Cheryl Smith; Alt Member Members Absent: Ms. Sue Mooney Others Present: Mrs. Lisa Sears; Land Use Clerk, Traci Chauvey; Alt. Member (not seated), Robert “Buzz” Davies; Alternate Member (not seated) Chair Canney called the meeting to order at approximately 7:04 pm. Impact Fee RFP Scope of Services-review Chair Canney noted that he had discussed with Jack Mette sending him this RFP. Mr. Mette told Chair Canney that he does not do this type of work. Mr. Mette also noted that Bruce Mayberry is “the guy” to go to for impact fee studies and that Mr. Mayberry has done a vast majority of the studies in NH. The Board discussed advertising for this RFP and what publication(s) to use and how much to spend. They reviewed the Planning Board Budget. MOTION by Ms. Bonser to approve spending up to $500 for the RFP ad for the impact fee study. SECOND by Ms. Smith VOTE 6-Aye. 0- Opposed 1- Abstained MOTION PASSED Ms. Chauvey noted that she didn’t want to spend up to $500 advertising for this RFP considering what Mr. Mette comments on how Mr. Mayberry has done all the impact fee studies for the surrounding towns. Ms. Chauvey noted the Board should make an effort to see if there is anyone else qualified to do this specialized study and if anyone else is found then the Board could send an RFP directly to those individual(s). Ms. Chauvey did support putting the RFP on the website. Mrs. Sears will look into having it posted on LGC’s website also. The Board also discussed which budget this ad money would be come out of; the Planning Board Budget or the $13,000 article monies. MOTION by Ms. Smith to put the RFP ad in the Fosters Daily Democrat and the Concord Monitor on one time. SECOND by Chair Canney VOTE 7-Aye. 0- Opposed 0- Abstained MOTION PASSED The Board again debated where the cost of the ad should come from. MOTION by Mr. Stockus to take the cost of advertising the RFP for the impact fee study out of the $13,000 article. SECOND by Mr. Smith VOTE 6-Aye. 1- Opposed 0- Abstained MOTION PASSED Ms. Smith was opposed. Mrs. Sears will confirm with Mr. Brown that this is alright to do. The Board made minor punctuation and wording changes to the document. MOTION by Ms. Bonser to change the deadline for the RFPs to May 8^th. SECOND by Mr. Dean VOTE 6-Aye. 1- Opposed 0- Abstained MOTION PASSED Mr. Smith was opposed. Mrs. Sears will make the minor changes to this document so that it may get out in a timely manner. The Board briefly discussed the new steering committee they are forming for the impact fee study. Mr. Stockus will forward the school board contact info to Mrs. Sears. Work Force Housing Mrs. Sears gave the Board copies of a sample workforce ordinance that has recently passed for the Town of North Hampton from the Director of Workforce Housing Coalition of Greater Seacoast. The Board may review this document at a future workshop meeting. Subdivision Regulations Review The Board last left off on the top of page 12 from the copy of the “new” Subdivision Regulations, dated Dec. 12, 2008. Ms. Bonser noted that any of the recently passed Zoning Ordinances will need to be incorporated into these Subdivision Regulations. Ms. Smith noted the recent Zoning Ordnance changes were mostly “clean up” type changes, but the Board agreed to do that, if any of those issue come up during this review. The Board continued the review of the “new” subdivision regulations that have been in progress for approximately the last 18 months. (Not the existing Subdivision Regulations). Mrs. Sears read the memo (April 7, 2009) from the Building Inspector, Paul Colby, with his input on changes needed for these “new” regulations. Mrs. Sears noted Mr. Colby and all the Board members were given the same “new” regulations in a folder for their “homework” so that everyone was working on the same document. Mr. Colby would like the Board to consider the following when they review these regulations: No building permits to be issued until the proposed roads are constructed to the final gravel course. No certificate of occupancies will be issued until the proposed roads have been covered with at least the base coat of asphalt. The Board should consider that by 2010 or 2011 the State Fire Protection Code will require one and two family dwellings to have automatic fire sprinklers installed. Ms. Chauvey also noted that there needs to be maintenance bonds for roads in subdivisions until they are complete. She noted that a maintenance bond protects the Town for any future damage done during later phases of a development that the Town may have already accepted as a Town road. Mrs. Sears acknowledged that she had a note in the file that the Board had agreed upon at a previous meeting and would work it into this review. Point of Order: Ms. Chauvey left the meeting. She was not a seated member for tonight’s meeting. The Board reviewed pages 12- 17 in great detail. (A copy of the working document is available in the Planning Board office.) Details noted below: Preliminary plat requirements -delete street names, -include upland area totals on notations on the plan, -when contours should be required on a plan, -there is no need to note that applicants can apply for waivers on every requirement. -correcting the correct square footages to match recent Zoning Ordinance changes. -other minor wording and punctuation changes to make things more clear. The Board also reviewed the Frontage section under Design and Technical Requirements. There was confusion on what was meant by the wording: “In cases where there is an existing street which will not, in the judgment of the Board, be adversely affected by the subdivision or lot line adjustment, then the frontage may be upon that street provided that any land needed to bring the street up the width requirement be dedicated as a right of way for future expansion of the street.” Ms. Smith gave a recent example on Garland Road of what she believes this section is about. Discussion continued on if this meant private roads or not, town acceptance of town roads. Ms. Bonser would like assistance from Local Government Center to suggest wording for this Section. Mr. Gylfphe noted this comes under NH RSA 674:40-a & 674:41. Chair Canney gave an example of that he had experienced in the Town of Exeter, noting that a Town can require the road to be upgraded as a condition of the subdivisions approval. Mr. Dean suggested wording: “the frontage may be on a street with less than 50’ width provided that any land needed to bring the street up to the width requirement be deeded to the Town for future expansion of the street. The Board stopped at the end of page 17. They will continue this review next week since there are no cases on the agenda. Old Business The Board briefly discussed the advice they have received on how to change a note on a recorded plan. The Board agreed to follow the advice of LGC and to waive the application fee for the applicant’s revised application. Point of Order: Ms. Bonser left the meeting. Review of Previous Minutes March 25, 2009 Line 103 change Stratford to Strafford MOTION by Mr. Smith to approve the amended minutes of March 25, 2009. SECOND by Mr. Dean VOTE 4-Aye. 0- Opposed 2- Abstained MOTION PASSED April 1, 2009 Line 51 insert the before road Line 61 insert first before confirm Line 62 add a comma after road Line 63 delete first MOTION by Mr. Smith to approve the amended minutes of April 1, 2009. SECOND by Mr. Gylfphe VOTE 5-Aye. 0- Opposed 1- Abstained MOTION PASSED Old Business Mrs. Sears noted the deadline for Butch Smith’s case is April 22^nd, but he has requested not to be heard until June. As of this evening Mr. Smith’s application is incomplete; it has no plan, no copy of the deed or no septic plan approval. MOTION by Mr. Gylfphe to adjourn. SECOND by Mr. Stockus. VOTE 7-Aye. 0- Opposed 0- Abstained MOTION PASSED Respectfully Submitted, Lisa L. Sears Land Use Clerk These minutes are subject to approval at a regularly scheduled Planning Board meeting at which time the above minutes are corrected or accepted.