Nottingham Budget Committee
Thursday September 8, 2011~- 7:00 PM
Nottingham Town Offices Conference Room #1
approved
Members at Large |
Additional Role |
Term Ends |
x |
Chet Batchelder |
Vice Chair School Survey Rep Alternate |
2012 |
X |
Donna Danis |
Chair |
2012 |
X |
Michael Koester |
Member at large School Building Advisory Committee |
2014 |
|
|
|
|
E |
Gail Mills* |
Appointed School Survey Rep |
2012 |
x |
Barbara Scannell |
Member at large School Building Advisory Committee Alternate
|
2013 |
x |
Doug Simmons |
Member at large CIP Committee Rep |
2012 |
x |
Bunny Walder* |
Appointed Member |
2012 |
x |
Rick Morrissey* |
Appointed Member |
2012 |
x |
Peter Perron* |
Appointed Member CIP Committee Rep |
2012 |
* Member appointed by committee to fill vacancy, term will be up at next election.
|
Other Board Membership |
Board Representing |
Term Ends |
x |
Hal Rafter |
Selectmen Representative |
|
X |
Susan Levenson |
School Board Rep |
|
Guests Tom Sweeney, Eric Danis, Michelle Carvalho
7:00 Call to order and introductions
7:05 Review/approve Minutes: August 11
Chet, Doug Accept motion. Chet Mike motion to approve
7:15 Presentation by School Building Committee
2 yrs ago SB C was formed
Eric’s background is in commercial construction & teaching
Studies are unable to predict growth.
Known that town has grown in last 10 years.
Proposed development near 70 units
500 students presently in school.
Building deficiency report
- Defines program space
- 2 kindergarten , each class needs a bathroom. One has a bathroom.
20-24 students /classroom
- No preschool presently intended. Pre-school in Northwood.
- 24 existing classroom
- Expecting 50 more kids, have teacher with need for class
- 300 sq ft needed for OT
- 300 sq ft needed for PT
- 660 sq ft needed for library
- Gym OK, residents are sports oriented. 16-18 different teams vying for gym
- No state aid presently.
- Stair well used for OT and PT
- Storage room used as office
- Cafeteria-5 sections of lunches from 10:40-1pm
Music no practice area
7:20pm
Planned addition is off the back side, with 5 classrooms. This is where an addition was intended.
Plan has been presented to school committee, walk through while in session, opened eyes for space needed.
Request for BC to come to school
Frozen state aid, maybe 2 years, but still a critical need here.
Peter- does everything need to come up to code if we do any adding?
Eric-Sprinkler needs to be everywhere, even if only 10x 10 is added.
School not designed for Nott. to begin with.
Health instruction will be in a room by itself
Mike-? New classroom wing could be designed for 2nd story added later?
Eric-Not cost effective when you can add in other places
7:30pm
Peter-storage problem is not addressed
Eric-Present Music room will be storage
Chet- Parking, gym not yet added to presently
Eric – school board chose this plan.
Tom- is on committee to speak to lack of money, knowing money is shy.
Believes this is only solution to make it happen. Interviews with construction managers last night and soon $ estimate will be known. Parents will need to show up and help make it happen
Donna- Are other areas not in compliance w/ state standards, besides sprinkler system?
Eric- No. Cafeteria is a glaring problem. Storage is a problem. Air handling system is in adequate 2nd floor wing. Stuffy and hot, needs to be assessed. Cost for this built in to proposal.
Sue- 2 nd floor is walled in with concrete, prevents circulation
Barb- No air. Fans are used some have 3 fans / class: noisy.
Bunny- appreciates all the work, critical needs. Is the basis for renovation, based on concept of educ. in vogue, No child left behind. State mandates should be used, rather than what’s in vogue. All ready changing, 5 yrs may be different.
Michelle-Special education mandated at 3yrs and beyond.
Barb-how many?
Michelle-14-15 students last year.
7:45pm
Mike – Would recommend BC tour school.
Eric- the more informed BC is, the better.
Preliminary $ numbers should be known as School Building Committee meets .
7:50 Eric done
7:50pm Review School Year End Financials
Barb- Does gen fund not include food service rev? Should food service revenue be included in summary? Shows expense but not revenue.
Is expense netted out?
Hal- subsidized from food service
Sue will confirm with Frank tomorrow
Substitute teacher was more than needed $78,000 excess
Paraprofessional only part time for kindergarten,
Health insurance, open enrollment reflects increase in general insurance, dental and life, fica all up based on open enrollment
Dover HS -$310 K less
Coe Brown NA -$233K over
Donna-? Tuition payments are still being collected.
46% estimated go to CBNA.
Sue- Frank will pull together revenue for CBNA
Sue- only increase is what we see at DHS. Four more years on contract
Chet- based on cost. Number always off. When you see math it looks perfect, we always end up with surplus.
Mike- historically is pretty close
Sue-past tuition payments are clearing up at CBNA
Sue- 2% increase at DHS last year.
Peter- is there an out Dover could exercise? Do we have a fall back plan?
Chet- Since 1948 kids have being attending DHS. Dover hasn’t kicked s out in 50 yrs.
8:10pm
$1700 on co curricular spent?
Sue- smart boards and associated laptops, storage shed purchased. $60K spent approx.
Chet- p13 computer equip; $ 19K budgeted, $22K school dept used
Sue- technology plan will be adjusted.
Will get exact items on surplus spent
$8500 was an invalid number for audit firm
Sue- Audit underway. Where’s engagement letter? Asked for contract.
Mike- $13K bid
Chet- known as sufficient what we budgeted.
Sue- secretary, 2 new hires, $1800 increase. Bookkeeper hrs up to 35 from 30. P 15
Maintenance staff numbers changed. $12387 -2 septic pumps broke, emergency fix.
8:30pm
Mike-P15 propane and electric use minimal, kudos to school.
Sue- Next Wed meeting with auditor.
Donna – great job to Sue
8:35pm
Committee/Department Reports
Last night construction managers interviewed.
A lot that will have to happen. Estimation is key.
- School Building Committee: Michael/Barb
Nothing new
BOS: Hal (response to questions posed at 8/11 meeting, feedback on proposed schedule, and update on budget/revenue impacts)
BUDGET COMMITTEE QUESTIONS – 8/11 MEETING
Line Item Specific
Line 01-4196.10.900 (p. 6) -- Ins Claims O/S Rev (offsets revenue)
Budget = 0
Spent = 2834.58
Explanation: O/S Rev indicates that the line offsets revenue. This line is never budgeted. Any amounts here correspond to amounts in the revenue statement. This amount for example, appears in revenue line 01-3506.21.
Line 01-4220.10-045 (p. 8) -- F/R Hydrant Maintenance
Budget = 200
Spent = 756
Explanation: Damage to a hydrant required replacement of several components.
Line 01-4312.10-500 (p. 10) -- HYW Misc
Budget = 200
Spent = 1411.87
Explanation: This line includes a variety of items not classified elsewhere in HYW, but Charlie did not have time to get the detail before the meeting. We can get a detailed listing of the specific expenses if needed for the next meeting.
Line 01-4414.10-10 (p. 11) -- Animal Control Salary
Spent = 1750.02
Line 01-4414.10-36 (p. 11) -- Animal Control Costs
Spent = 204.50
General question: Since we do not have an AC officer, what is salary and costs being spent on?
Explanation: We do have an animal control officer (although calls to the ACO go through Rockingham dispatch). The salary line represents the stipend for the position. The costs line is mainly for boarding of animals.
Lines 01-4529.10 (entire section) -- Recreation revolving
Budgeted amount is 0 for all lines, but total spent = 25586
Explanation: This section is never budgeted, and the expenses are offset at (or after) the end of the year by a transfer from the rec fund. The transfer usually occurs after final figures are determined by the auditor.
Other Questions
What are known reductions in revenue from state sources?
Retirement contributions will go up, but exact amounts cannot be determined yet.
In revenue sheet – why no transfers from Recreation Fund?
Is an end of year activity – see above.
Mike-Selectman suing ZBA 14K estimate. Hard to get firm number till it’s over.
CHET /Sue- retirement fund, adequacy grant okay at this time.
Hal –retirement board has set rates, now we need to do math.
Schedule with BOS unknown.
Oct 6 – next BC meeting.
Mike-asked to Oct 5 to discuss sch board meeting.
BOS-Mary has done it in past
- Default Budget subcommittee: Michael/Bunny
Mike scheduling rm with Janet. As soon as I know I will post.
- Survey Committee: Gail/Chet
- No action
8:50 Other Business
Donna-LGC Manchester Sept 20 budget workshop
Tour of school??
8:40 Round table / Adjourn
Barb- Append to minutes tonight
On rereading June minutes, realized the need to clarify School Bldg committee comments.
- Bldg determine class room size
- Vote in March
- 2 year moratorium on funding from state
Possible\gym expansion
- Lack of space stairwell. As addition proceeds, NH requires sprinkler system.
Phase 1 or 2 , nice but phase 1 is scaled down
Important to Barb to clarify, concerns noted with previous meetings minutes.
Rick- how much is 30% loss of 180K? Can town lose this in order to get ahead?
Two operations proposed, one at Smoke st.
Empty buildings need maintaining. No real use.
Hal- capital plan group, DPW says 2 locations have benefits. Smoke st bldg scaled back.
Rick- Stop gap position we are taking today. Maybe all could go to smoke st.
Hal-bridge needs to be replaced at smoke st.
Mike- thanks to Sue and Hal for representing there meetings
9:03pm
Motion to adjourn Chet, Mike 2nd , all in favor
Action items
- What we did before Monday on last years’ Town Budget – Revenues, CIP Warrant Articles,
Strategic planning
- Will get exact items on co curricular surplus spent at Nottingham School
- Frank will pull together revenue for CBNA
- Will confirm with Frank on school food dept revenue
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