Town of Nottingham
BUDGET COMMITTEE
Minutes of the September 9, 2010 Public Meeting
Approved by Committee 10/07/2010
Attendance (X = present, E = excused, A = appointed during meeting) |
Members at Large |
Additional Role |
Term Ends |
X |
Chet Batchelder |
Tax Map Committee Rep |
2012 |
X |
Donna Danis |
Impact Fee Committee Alt. CIP Alt. |
2012 |
X |
John Decker |
School Building Advisory Committee Alt. |
2011 |
X |
Michael Koester |
Acting Chair/Incoming Chair |
2011 |
X |
Susan Levenson |
Appointed Member at Large |
2011 * |
X |
Gail Mills |
Appointed Member at Large |
2011 * |
X |
Gene Reed |
Appointed Member at Large |
2011 * |
X |
Barbara Scannell |
New Appointed Member at Large |
2011 * |
X |
Doug Simmons |
Member at Large |
2011 |
* member appointed by committee to fill vacancy, term will be up at next election. |
Other Board Membership |
Board Representing |
Term Ends |
X |
Mary Bonser |
Selectmen Representative |
2012 |
X |
Dawn Fernald |
School Board Representative |
2012 |
Agenda
7:00 Call to order and introductions, assign scribe duty
7:05 Review minutes from August 12, 2010 meeting
7:15 Draft Timeline for 2010-2011 Budget Committee meetings
7:40 Final 2009-2010 school district financials – School Rep
8:05 Preparatory discussion for 9/15 meeting with School Board
8:30 Committee Reports –
Default School Budget
CIP
Tax Map
Impact Fee
School Building
9:00 Other Business
9:10 Round table
9:15 Adjourn
Call to Order and Introductions - 7:07PM
The meeting was called to order at 7:07 by Chair, Koester. The committee went around the room and introduced themselves. Discussion followed about posting for the open secretary position.
Review minutes from 8/12/10 – 7:10PM
Motion Ms. Danis /seconded Mr. Simmons, to accept the minutes of 8/12. During discussion, a correction was made regarding the Impact Fees committee report and the motion was restated. The motion passed; 8 yea/0 nay/abstentions: Bonser, Fernald, Scannell (needs to be sworn in)
Draft Timeline for 2010-2011 Budget Committee Meetings - 7:15PM
Review last year’s schedule and look to move dates back by 1 to start. Recognition that some dated just do not fit based on today’s date adjusting for holidays.
Final 2009-2010 School Financials – 8:05PM
Ms. Fernald Salaries higher due to staff changes, Tuition other schools over budget but offsetting revenues not captured here. About $126,000 expected to be returned to the general fund as surplus. Areas of realized savings are on propane and not hiring para professionals. Discussion ensued about the difference in the surplus stated in the Preliminary Financial Statement dated 7/17 compared to the 9/8 budget review worksheet.
Preparatory Discussion for 9/15 Meeting with School Board – 8:50PM
Mr. Koester & Ms. Fernald explained that next week’s meeting was a strategic meeting to discuss budget process and timeline (Budget Committee & School Board Workshop). Mr. Koester would like to understand the school districts accounting methodologies, needing to see revenues and receive reports that are electronically manipulative. Request a copy of the deliberative session meeting minutes to be sent to the budget committee when they are distributed.
Committee Reports – 9:05PM
Default School Budget – No meeting, no report. Meeting soon.
CIP (Ms. Danis/Ms. Levenson) – 9/16 next meeting.
Tax Map (Mr. Batchelder/Mr. Simmons) – No report, Question date for next meeting.
Impact Fee (Ms. Mills/Mr. Koester) – finishing up ordinance, 2 or 3 items pending for review, next meeting ???
School Building (Mr. Decker/Ms. Scannell/Ms. Leveson) – looking at updating enrolment numbers, lack of state building funds, Nottingham day information table, recommend to the school board to send RFQ to enlist the services of a construction manager, next meetings 9/13, 9/22 & PTA informational session on 10/13 & public informational hearing 10/27.
Other Business – 9:20PM
None
Round Table – 9:20PM
General discussion and appreciation to Ms. Fernald for her first presentation to the committee.
Motion to Adjourn
Motion: Ms. Danis/seconded Ms. Bonser to adjourn. The motion passed unanimously and the meeting was adjourned at 9:30 PM.
Respectively submitted,
John Decker
Future Meeting Dates of Interest
9/9 Budget timeline, Year end school district financials,
9/15 Meeting with School District on budget process and timeline.
Action Item Tracking
Action Item |
Who |
Assigned |
Status |
Revenue worksheet needs current year budgeted information to track against target. |
Bonser |
8/12/2010 |
9/9 Mary to follow up w/ Charlie |
Re-request of Year End Financials from School district. |
Koester |
8/12/2010 |
9/9 Completed |
Explanations for surplus differences between 7/15 and 9/8 reports |
Fernald |
9/9/2010 |
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Question on tuition students into the district. |
Fernald |
9/9/2010 |
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