Town of Nottingham
BUDGET COMMITTEE
Draft Minutes of the May 13, 2010 Public Meeting
Approved by Committee August 12, 2010
Attendance (X = present, E = excused, A = appointed during meeting) |
Members at Large |
Additional Role |
Term Ends |
X |
Chet Batchelder |
Tax Map Committee Rep |
2012 |
X |
Donna Danis |
Impact Fee Committee Alt. CIP Alt. |
2012 |
X |
John Decker |
School Building Advisory Committee Alt. |
2011 |
X |
Michael Koester |
Acting Chair |
2011 |
A |
Susan Levenson |
|
2011 * |
A |
Gail Mills |
|
2011 * |
A |
Gene Reed |
|
2011 * |
E |
Doug Simmons |
|
2011 |
|
|
|
2011 * |
* member appointed by committee to fill vacancy, term will be up at next election. |
Other Board Membership |
Board Representing |
Term Ends |
E |
Mary Bonser |
Selectmen Representative |
2012 |
X |
Bob Davidson |
School Board Representative |
2011 |
Agenda
7:15 Call to order and introductions, assign scribe duty
7:20 Member-at-Large appointment(s)
7:35 Nominations/Elections of Chair and Vice Chair
7:45 Appointments to other committees
8:00 First quarter Town financials – BOS Rep
8:20 Third quarter school district financials – School Rep
8:40 Plan for School Default Budget review
8:50 Review minutes from Feb 4, 2010 meeting
9:00 CIP Committee Report – Donna
9:05 Other Business
9:10 Round table
9:15 Adjourn
Call to Order and Introductions - 7:15PM
The meeting was called to order at 7:15 by Acting Chair, Koester. As the committee is currently four members at large short, Ms. Danis made a motion, seconded by Mr. Batchelder to waive the normal quorum of six of the eleven members indicating we had a quorum of active members with five members present. The motion passed; 5 yea/0 nay/abstentions:
The committee went around the room and introduced themselves.
Member at Large Appointments - 7:20PM
Three members of the pubic expressed interest in filling member at large positions for the reminder of the year. Gail Mills Susan Levenson and Gene Reed introduced themselves to the committee and gave a brief description of their background.
Ms. Danis made a motion, seconded by Mr. Batchelder to appoint all three candidates as members at large to fill the term until the town meeting. The motion passed; 5 yea/0 nay/abstentions:
The newly appointed members were invited to sit at the head table and told that they need to be sworn in to office before they could vote on the committee.
Nominations/Elections of Officers - 7:30PM
Mr. Decker made a motion, seconded by Mr. Batchelder to table election of officers until the next meeting as we have three new members that cannot vote. The motion passed; 5 yea/0 nay/abstentions:
Nominations/Appointments to Other Committees - 7:33PM
The current committees in need of budget committee participation are; CIP, Tax Map, School Building and Impact Fee. These are currently all covered by the previous representative or an alternate.
Mr. Decker made a motion, seconded by Mr. Batchelder to table appointments to committees until the next meeting as we have three new members that cannot vote. The motion passed; 5 yea/0 nay/abstentions:
The committee discussed the committees and their current states.
Ms. Danis – Impact Fee: subcommittee of planning, working on a proposal for a warrant article addressing the assessing of impact fees for new construction based on recommendations of a consultant. Impact fees could be assessed to address needs in the school, fire and recreation departments.
Mr. Batchelder – Tax Map: started as an offshoot of the conservation committee after the hcpp was completed. Membership is from multiple committees throughout the town. The general idea is to select a vendor to propose digital maps for a warrant article next year.
Mr. Decker – School Building: a subcommittee of the school board looking at the needs assessment of the school facility and what can be done to address the current and projected needs. RFPs have been sent out in order to select a firm to move forward with the initial architectural study. A walk through of the school was held last week for interested parties. The next meeting is next week.
Mr. Decker – CIP: started as a subcommittee of the planning board as part of the master plan. This committee is made up of members from the select board, planning board, building committee as well as the budget committee. The committee annually compiles the capital desires of the town departments for the next seven years with a recommendation on priority ranking. This becomes one of the reports in the annual town report.
Ms. Danis reminded us that the role of the Budget Committee was the prudent preparation of budgets. Discussion around this focuses in roles and responsibilities and the RSAs that describe them.
First Quarter Town Financials – 8:12PM
As the Select Board representative was not in attendance. The committee reviewed the expenses and revenue reports provided.
Third Quarter School Financials – 8:30PM
School Board representative Davidson presented the condensed financial statement. This was a new report and there were some questions as to what the summary was providing.
Plan for School Default Budget – 8:12PM
Acting Chair, Koester, solicited interest in working the default school budget. New members; Reed, Levenson and Mills all expressed interest in participating. It was suggested that this was a good way to get a feel for the school budget and what pieces can be affected and what is controlled by contract. Mr. Decker and Mr. Batchelder both indicated that they would participate if available.
Review minutes from 2/4/10
Mr. Batchelder made a motion, seconded by Ms. Danis, to accept the minutes of 2/4. During discussion, one correction was made and the motion was restated. The motion passed; 4 yea/0 nay/abstentions: Davidson
Other Business – 9:05PM
Acting Chair, Koester indicated that the committee reports had been covered during the Nominations/Appointments to Other Committees discussion.
Acting Chair, Koester proposed that the next meeting be held in August. It was agreed that the next meeting would be August 12, 2010 @ 7:15.
Other Business/Round Table – 9:10PM
Generally, the committee welcomed the new members to the committee.
Motion to Adjourn
Motion made by Ms. Danis/seconded by Mr. Davidson to adjourn. The motion passed unanimously and the meeting was adjourned at 9:13 PM.
Respectively submitted,
John Decker
Future Meeting Dates of Interest
8/12 School Budget – Final Review including tax impact & Town Department Heads (if needed)
Action Item Tracking
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