BUDGET COMMITTEE
Minutes of the October 22, 2009 Public Meeting
*Minutes are not FINAL until approved by Committee Vote
ATTENDANCE X = Present, E = Excused
ELECTED OFFICIALS |
ROLE |
TERM EXPIRES |
x |
Charlene Andersen, Chair |
Capital Improvement Program Rep |
2010 |
E |
Kyle Barry |
School Building Advisory Committee Rep |
2011 |
x |
Chet Batchelder |
HCPP Grant Advisory Committee Rep |
2012 |
x x |
Scott Curry |
Impact Fee Committee Rep |
2010 |
x |
Donna Danis |
Capital Improvement Program Alternate |
2012 |
x |
John Decker, Outgoing Chair |
HCPP Grant Advisory Committee Alternate |
2011 |
x |
Michael Koester, ViceChair |
HCPP Grant Advisory Committee Alternate |
2011 |
E |
Lovely Love |
Board appointed Member at Large |
2010* |
|
|
Appointed by Committee to fill Term |
2010* |
|
|
|
|
|
Other Board Members |
REPRESENTING |
|
x x |
Gary Anderson Selectman |
Board of Selectman (BOS) |
2012 |
x xx |
Dave O’Brien School Board |
Nottingham School Board |
2011 |
AGENDA
7:00 pm Call to order, introductions
7:02 Review minutes from 10/14/09
7:10~ Town Budget Third Quarter Financials
7:30 School Budget First Quarter Financials
7:50 Newsletter Article
8:00~ Committee Reports
HCPP Grant Advisory Committee: Batchelder
CIP: Andersen
SCHOOL BUILDING COMMITTEE: Barry
IMPACT FEE STUDY: Curry/Danis
SCHOOL BOARD REPRESENTATIVE: O’BRIEN
BOS REPRESENTATIVE: Anderson
8:10 pm Other Business & Roundtable
7:02 pm CALL TO ORDER
Chair Andersen called meeting to order. Members introduced themselves. The Chair revised the agenda to allow the School Board Report to be first.
7:05 pm SCHOOL BUDGET FIRST QUARTER REPORT #4005:
O’Brien from the School Board pointed out a few areas the School Board will follow.
Regular Education11000: 01-1100-5121-000, Reg Ed Paraprofessional Salaries.
01-1100-5561-000, Tuition–Coe Brown/Pinkerton
Special Education 12000: 01-1200-5112-061 Sp Ed Paraprofessional Salaries
01-1200-5563-061 Sp Ed Tuition-Coe Brown
O’Brien stated that Coe Brown has not provided tuition costs for the town at this time. Dover has provided the information. Families and the town need the figures to prepare their budgets. Currently the School Budget is in the black. Vendors have not bill the School. The Special Ed Paraprofessional Salaries will have a corresponding Revenue figure when Grant funds received. Corrections to the School District Bookkeeper Item 2510, columns Year to Date, Encumbrances, and Amount Remaining on page 7 of 9 corrected to $15341.85, 28,979.05 and 215.50. Per O’Brien, the budget to date is in good shape. Curry asked about the SAU’s bookkeeper position. O’Brien answered the position had been temporarily filled by two people from the auditing firm. He will follow up with the committee regarding the projected
impact on the current budget. Batchelder noted the SAU had an ad in the newspaper Foster’s Daily the past week. Curry inquired about the contract negotiations for the Teachers. O’Brien advised Negotiations for the Teachers contract met just once. Curry noted the line item 01-2310-5331-00 Contracted Services-Atty & Negotiator and wanted a sense if the figure noted would be keeping in line with the process just begun.
Other line items of interest to the committee
01-2150-5260-061 Speech Salary,
01-2150-5260-017 Workers Comp
01-2620-5421-032 Rubbish Removal
01-2620-5623-032 Propane
04-5220-5211-000 Health Ins
ACTION: O’BRIEN will follow up with further details and information at next meeting.
7:20 pm Review of Minutes
Curry moved and Danis second to accept the minutes of 10/08/2009. Corrections to the minutes discussed.
Curry moved and Danis second to accept the minutes as amended.
Vote was 5 in favor with Decker and Batchelder abstaining.
7:34 pm Town Budget Financials September 2009:
Chair gave members time to review the Revenues and Expenses Reports.
Expenses 01-4130.10-018 EX Performance Awards
Chair noted the amount was still intact and wondered what examples this item would include. Discussed with BOS Anderson the ability of the data based to produce Quarterly Reports. Suggesting computer programs or additional training could produce reports giving quarterly details vs. month ending only reports.
01-4194.10-205 TH (town hall) Bldg Maintenance Expenses
Discussion of work done over the summer on Town Buildings as issues of mold and rot had surfaced. The committee wondered if the figures actually contained the final costs.
Town Budget Financials September 2009 continued
01-4196.10-900 INS Claims O/S REV
Committee was unclear what claim this was. BOS Anderson will look into it.
01-4210.10-015 PD Salary Special Duty o/s
Anderson explained that Special Duty is Fire and Police personnel and equipment used by other Towns is reimbursable. Anderson will confirm.
01-4220.10-020 F/R Hydrant/Maintenance
Noted this had not previously been a line item. Committee request details of costs for the hydrant.
01-4220.10-015 F/R Stipend
Anderson explained that the volunteers of the Fire Department earn points for the number of hours they volunteer. The points are traded dollar reimbursement at the end of the year.
04-4312.10-018 HWY Hired Equip Plowing
Members noted that 2008-09 was an early and long winter season. Call on outside resources. Koester suggested that some items on the budget i.e., snow plowing could be based on figures using a five year rolling average. Provide a more accurate tool for estimating and help prevent overages.
Solid Waste Recycle
General discussion about changes, more conservation by town, changing vendors, people recycling may have helped to keep costs in check.
01-4975.10-500 Tax Abatements
Question for further discussion is if the abatements related to Nottingham Lake and residents not being assessed lake views while the lake was empty.
8:09 pm Newsletter Article
Article for Nottingham Newsletter discussed. Concern focused on the length of the article. Curry made a motion the Budget committee authorize the article be published as edited by Koester and Danis. Decker seconded the motion. Motion carried unanimously. The article is due 10/25/09.
8:20 pm Committee Reports
HCCP. Batchelder reported the last meeting was 10/19. The report is 99% completed. Date for public hearing scheduled for Monday, November 16 at 7:30 pm. The report is essentially five studies rolled into one: Housing, Development, Natural Resources, Historical Resources, and Projections. Recommendations will be included. The consultant will be at the meeting to explain formulas and answer questions. The report is ahead of schedule. Question was if the School Board and the HCCP may have different ideas regarding the additional school space requirements and advised the consultant to anticipate questions and divergent opinions.
CIP Andersen reported next meeting scheduled for 10/27/09.
Impact Fees have not had a meeting scheduled for a while per Curry and Danis.
BOS REPORT Anderson said the BOS scheduled to meet with auditors early in the week of 10/26/2009. He shared the discussion and motion brought forward arising from the USA Springs situation. The motion was to explore costs and ramifications to secede from the State of New Hampshire. Many questions arose that night during the meeting. Budget Committee commented on the possibility a Warrant Article at the 2010 Town Meeting and the costs of such a study. The motion presented at the BOS meeting required all three BOS to approve. BOS tabled the motion.
8:30 pm ROUNDTABLE Chair
Members go around the table for one last opportunity to present concerns.
Anderson suggested everyone stay tuned.
8:32 pm ADJOURN
Danis made motion to adjourn Decker second. Motion carried unanimously.
DRAFT: Submitted 10/29/2009
Jill Sunde
FUTURE MEETING DATES OF INTEREST
Nov 12, 2009 – 7:00 PM (Thursday) |
Town Office Conf Rm #1 |
Town Budget – Draft 1 |
Nov 19, 2009 – 7:00 PM (Thursday) |
Town Office Conf Rm #1 |
School Budget – Draft 1 for Review and Question Submittal {School Board initial reviews 11/4 & 11/18} |
Dec 03, 2009 – 7:00 PM (Thursday) |
Town Office Conf Rm #1 |
Town Department Heads School Board Budget 2nd Presentation by SAU/SB |
All meetings are at the Town Offices Conference Room 1 and start at 7 pm.
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