Mr. O
MOTION: Mr. Mariano moved the Board appoint John P. O'Donnell, 211 Pleasant Street, Norwell to the Traffic Study Committee as a member at large for a three year term. Second by Mr. Gaynor.
Unanimously Voted.
At 8:00, Mr. Merritt introduced Kaffee Kang, of Kang Associates in Sudbury. Kang Associates is the recommended firm of the PBMC to the Board of Selectmen to undertake the Sparrell School Feasibility Study to determine whether or not it makes sense to move forward in an attempt to move all the Town Departments under one roof.
The purpose of this meeting is to attempt to negotiate a contract under section 30B of the MGL which allows the Board as the awarding authority to negotiate fees for professional services.
Ms. Kang stated that Kang Associates is a small firm, specializing in public sector construction. Renovations to historic buildings such as Town Halls and ADA Compliance Projects. Municipal offices such as Bolton Town Hall, Sherbon Town Office, Oxford Town Hall.
Currently working on the North Andover Town Hall and the Fitchburg City Hall.
Doing all these gives us a good understanding of Chapter 149, building, bidding, construction.
We understand working in these public buildings there is public accountability.
Creative solutions with older buildings. Sensitive and Historic designs.
We are familiar with the needs of storage and meeting space. As well as some departments needing privacy and others more public exposure. Departments handling money need security issues.
Materials are chosen for low maintenance.
The Sparrell Building, an old building should have the modern amenities of a modern office.
Steps in the study;
1. Interview staff through survey for Department heads to answer
2. Develop a space program listing space needed and adjacencies.
3. Engineers walk through
4. Develop an existing conditions evaluation.
5. Meet with committee to review
6. Develop a minimal of three schemes
7. Further develop chosen scheme in more detail
8. Final report in a book format
Mr. Mariano asked about the methodology of the survey's?
Kaffee answered, We look at the staffing, work stations, files, files needed.
He asked how do you deal with the stubborn individual who likes it now and doesn't want to move?
Kaffee replied they take the information without offering opinion.
Mr. Gaynor asked about projections for growth?
Kaffee suggested they would rely on the Town Administrator's input for growth of staffing and the town.
He asked what is the main stay of Kang Associates work?
Kaffee responded public sector projects, basically a lot of Town Halls. A lot of towns are doing the feasibility studies first.
Mr. Gaynor asked for an estimated lapse time on the project?
Kaffee said for the study 8 - 12 weeks. Kaffee will be the primary person working.
Mr. Gaynor asked at the end of this its not in the plans to take this and get bid estimates on?
Kaffee responded, no.
Mr. Merritt asked if she felt she could ball park the costs?
Kaffee responded we would be able to get an estimate on it. We have a cost estimator.
Mr. Gaynor asked what is the next step when this is finished?
Kaffee responded that you can continue with the same architect firm or find another. If the decision was to continue, there would be a peer review of the feasibility study and then if happy with the design, it would then go to schematic design, design development and contract documents.
Mr. Merritt stated that the public tolerance for more debt may not be there, so its probably critical that there will be a number where resistance will be met. Or perhaps we have talked of revenue sources such as utilizing another building to produce income.
Kaffee continued that the feasibility report done for the school is not very detailed.
Mr. Merritt said that we would like to be ready for town meeting May 15, 2002.
Discussion continued about situating the School Department upstairs in the Town Hall and what it would cost as well as an elevator.
MOTION: Mr. Mariano moved the Board award the Sparrell School Feasibility Study Contract to Kang Associates, Inc., 410 Boston Post Road, Sudbury, MA for a fixed fee to include the Town Has the option which is Option #1 for a fixed fee not to exceed $30,000.00. The deliverable to be outlined in a proposal that was provided to the Board along with the fee proposal. Second by Mr. Gaynor.
Unanimously Voted.
Next, the Master Plan Steering Committee, Mark Devine and Bruce Graham were introduced.
The purpose of this meeting tonight is to update;
Public Meetings, and to ask for continued support.
· Saturday, March 9 thTown Wide Meeting @ Norwell High School Auditorium 9 -11 AM.
· Tuesday 12th - Osborn room 7 - 9 PM, residents from Precinct 1;
· Wednesday 13th @ New Middle Café 7 -9 PM, residents from Precinct 2;
· Thursday 14th - Vinal School Café 7 - 9 PM, residents from Precinct 3;
(Anyone can attend any of the meetings.
(subject matter is draft vision goals and policies)
How to Participate?
We have posted the 2 entire, draft sub 1. Existing Conditions Report and
And have a delivered a copy to the Library.
3. Visit meetings which are held on Thursdays at 7:30 PM in the Planning Board office.
5. 3 working groups where individuals can focus on their specific interests
· Open Space, Recreation, and Cultural and Environmental Resources,
· Transportation, Infrastructure and Public Facilities, and
· Neighborhoods, Economic Development and Housing.
Once the Master Plan is complete the actual implementation will involve many Departments, Boards, and committees. The Maser Plan will be a guide to all of our decisions in the future. It will outline how to make the plan a reality by identifying specific tasks, timelines and responsible parties. The report may also suggest creating a new position for a Town Planner and/or a Master Plan Implementation Committee.
Each Norwell Board and Committee needs a member to be involved.
New Business
1. Storm Water Phase II Committee - Paul Foulsham requests that a Committee be formed to bring the Town into compliance regarding the Storm Water Phase II Regulation as outlined by the E.P.A.
MOTION: Mr. Mariano moved the Board create a Storm Water Phase II Committee. to bring the Town into compliance regarding the Storm Water Phase II Regulations as outlined by the EPA and further move the following individual be on the Board, Paul Foulsham, Highway Surveyor, Greg Mc Bride, Conservation Commission, John Litchfield, Board of Health, and further move Jack McInnis, Water Superintendent and Neil Merritt, Water Department Plant Operator be named as Alternates. Second by Mr. Gaynor.
Unanimously Voted.
Items of Interest
1. Abigail Childs - Certificate for Level 1 Core Curriculum for Citizen
Planners
2. Congratulations to 3 New Police Officers for completing the Academy.
MOTION: Mr. Mariano moved the Board adjourn. Second by Mr. Gaynor.
Unanimously Voted.
___________________________________________
James M. Boudreau, Town Administrator
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