Town Government Structure Committee
Wheeler Library
November 2, 2016
Call to Order
Present: Diana Urban, Dan Spring, Bill Ricker, Nita Kincaid, Anne Nelson
Absent: Paul Simonds, Daniel Smith
Motion made by Nita Kincaid to accept minutes of October 19, 2016 meeting, 2nd by Bill Ricker. All in favor of accepting minutes.
Meeting began with discussion on what constitutes a strong team and what needs to be done, top priorities and the POCD.
-Annual Meeting: Looking back to what town has accomplished and future goals moving plans forward
-Working with each commission/committee on regulation and what needs to be done
-Position: Description/Definition/Type of Person/Skills.
-Identify position to provide stability with election flow of people coming and going
-What are the needs of the town to move the agenda forward?
-Where do other towns get their drive? Agenda? POCD is their guide
Board of Selectmen-Leadership and buy-in
Priorities brought forward
Leadership/clarity
Include team effort of town employees, boards, committees and commissions-well defined
Team Effort and keeping the community informed
Job descriptions for existing positions
Optimize what we have
Partnerships and outsourcing
Investment in Professional Development
-Professionals come in to assist with development
-Training is available for boards/commissions
-Create a better environment, leadership sets the tone
-Changes in environment that will improve government structure
Dynamics of Organization
-Roles well defined. Contributions/post feedback
-Build on identified needs.
-Identify needs of position
-Leadership-setting the goals
-Priorities need to be built into budget
Identifying needs in current environment
-Training for newly elected officials
-Annual meeting could help
-Pro-active role of the board of selectmen
-Haven’t had the capacity to plan
-What is the lack of capacity and what skills, resources, time management need to be added?
-Planning role-deficit.
What is the best option for position? Strategic Administrator? Chief of Staff? Continue to explore options.
Roles of position: (further discussion and review)
Economic development
Planning
Support selectmen
Budget process
Communication
HR
Implementation of policies approved by selectmen
Supervision of dept. heads
Move forward with clarity/linkage
Annual Report-teamwork
Also discussed pursuit of economic development, training and experience to negotiate deals
Responsibilities of the selectmen go beyond the day to day operation of the town. What are the priorities?
Oversite Committee of the POCD. Committees take up the pieces
Priorities-Expectations/Leadership
POCD
2 major projects moving forward.
Investment to move POCD forward. Lead group of volunteers
Make the POCD functional,
Trained educated official as driver
Communication is key
Meeting ended at approximately 9:30 pm. Next meeting will be held on November 9, 2016 at 7:30 pm at Wheeler Library.
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