Town of North Stonington
SCHOOL MODERNIZATION BUILDING COMMITTEE (SMBC)
North Stonington New Town Hall
Monday January 30, 2017
Attendance: Sam Cherenzia, Pam Potemri, Jay Peterson, Mike Urgo, Mark Perkins,
Dan Spring, Dave Sellins, Alice Zeeman. Mike Anderson came late.
Architect (Quisenberry) was represented by Rusty Malik
Constuction manager (Downes) was represented by Paul Wojtowicz
Current stage of the project: Design development.
1. Call To Order: 7:04 pm.
2. Public Comment: No public present.
3. Correspondence: Mike Urgo (SMBC chair) reviewed emails received regarding the project. Contents include planned meeting on solar energy with the BOE and the planned meeting with the State (march 8) regarding design development review.
4. Invoices:
a. Previously approved invoices will be signed by Mike Urgo to authorize vendor payment.
b. Pam Potemri is putting together a list of miscellaneous SMBC expenses for approval.
c. Construction manager mentioned invoice that was sent by Eagle Enviromnental. Mike Urgo stated that the town attorney is still reviewing his contract and we cannot pay invoices until the contracts are finalized. The attorney will get back to us soon on the contract
5. Minutes approval:
a. Pam Potemri noted a typo in previous minutes (01/03/2017 meeting) listing invoice approvals. One invoice number was incorrect. Correct procedure for an error this small is to edit those minutes (which are posted online) and repost. We will get the specifics on this error and modify in a future meeting.
b. Sam Cherenzia moved we accept the minutes from 01/23/2017 with edit changes by Mike Urgo and the motion was seconded by Dave Sellins. Motion carried 6-0-3 with Pam Potemri, Mark Perkins, and Mike Anderson abstaining.
6. Reports by architect and construction manager.
a. Rusty Malik reported he has a planned meeting with school representatives the next day. They are making a furniture inventory of the existing schools and identifying the furniture that will be reused.
b. Rusty had discussions with CLA on their fees, expressing our concern (specific questions raised by Sam Cherenzia) that they may be too high. CLA is currently reviewing their calculations.
c. Rusty reported that work by CLA and wetlands commission indicates a retention basin for the septic will not be needed.
d. We need to have a consultant prepare an official traffic evaluation for the state, Rusty will obtain quotes.
e. We need to prepare an environmental phase I site review. Rusty obtained two proposals for the work and we agreed on the lowest cost proposal. It is from Eagle Environmental.
f. Rusty reported refinements of the Jr/High school plans. He updated the committee on the entrance and the green roof. Both the architect and construction manager feel given the size of the green roof we are planning, the cost will be minimal compared to the originally proposed green roof.
g. Paul reported that the final budget will be ready by the 23rd of February and they will present it to the SMBC on the 28th for approval.
h. Paul and Rusty pointed out the extra steps that will be needed for the meeting with the state on March 8. A building design review will likely have to be done by a third party. Mike Urgo will talk to Shawn Murphy regarding the appropriate source of funds for the review.
7. Communications. We are tentatively planning a YouTube presentation for the end of February, once the final renderings are complete.
8. Secretarial position for the SMBC. Mike Urgo reported that Shawn Murphy will take care of advertising..
9. Future strategies. Mike Urgo will contact SMBC members via email to advise if we will meet next week.
10. Adjourn. Mike Anderson moved we adjourn. Dave Sellins seconded and the motion passed unanimously at 8:20 pm.
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