Town of North Stonington
SCHOOL MODERNIZATION BUILING COMMITTEE (SMBC)
REVISED MINUTES
North Stonington Gymatorium
Tuesday January 3, 2017
Attendance: Walt Mathwich, Sam Cherenzia, Mike Anderson, Pam Potemri, Jay Peterson, Mike Urgo, Bob Carlson, Mark Perkins.
Architect (Quisenberry) was represented by Rusty Malik and construction manager (Downes) by Paul Wojtowicz.
Alice Zeeman, candidate for vacant position on the SMBC was present.
1. Call to order. 7:02 pm.
2. Public comment. None.
3. Correspondence.
a. Mike Urgo had disseminated information prior to meeting indicating that state reimbursement for the project may be more than anticipated. No additional information is available at this time.
b. Updates on the project have been published in the Fall 2016 North Stonington Quarterly.
4. Invoices.
a. Discussed accounting on the 1.5 million dollars the SMBC is allocated for use prior to construction.
b. Committee agreed we should vote on invoices individually.
c. Approved the following invoices individually. All were moved by Mark Perkins, seconded by Sam Cherenzia, and approved unanimously.
Invoice no. 177800....Suisman Shapiro Attorneys-At-Law....$990.00
Invoice no. 9452....Quisenberry Arcari Architects, LLC....$737.37
Invoice no. 9453....Quisenberry Arcari Architects, LLC....$42,607.50
Invoice no. 9454....Quisenberry Arcari Architects, LLC....$25,196.00
Invoice no. 9455....Quisenberry Arcari Architects, LLC....$81.00
Invoice no. 9456....Quisenberry Arcari Architects, LLC....$680.00
6. Approval of minutes.
a. Mark Perkins moved we approve the 12/05/2016 meeting minutes. Seconded by Sam Chernzia. Motion passed unanimously.
b. Sam Cherenzia moved we approve the 12/14/2018 meeting minutes. Seconded by Mark Perkins. Motion passed unanimously.
7. Presentation by architect and construction manager and schematic approval.
a. Rusty Malik described the status of his work. He is still working with the construction manager on the budget and is in the design development stage now. He is also working on the question of furniture, determining what of the current furniture will be used after the project is finished. To that end he is meeting with school faculty groups. Septic design starts soon and he described what they anticipate will be needed, based on soil analyses by CLA. Detailed analyses of the subsoil under the proposed Middle/High school site are also being taken for construction purposes.
Mark Perkins moved the SMBC formally accept the schematic plan for the North Stonington School Modernization Project that was presented to the committee (by Rusty Malik) on 12/14/2016 by Rusty Malik. The motion was seconded by Sam Cherenzia and passed unanimously by the SMBC.
There were questions from the SMBC regarding security features in the project. The architect is planning on a detailed update/presentation on security features at a later date.
b. Paul Wojtowicz discussed the budget. Value engineering has brought down the cost so that the current estimate for the entire project (Middle/High, grade school, and BOE roof) is $44,000 under budget. This requires that we can allocate savings on the Middle/High school project to cover cost overruns on the grade school. Paul presented the committee members a memorandum containing the Schematic Design budgeting for the project.
c. The committee discussed PCB remediation. Testing by Eagle Environmental has given us a very good idea about what remediation needs to be done. however, there is still uncertainty as to how we will approach it. Some of this will be determined by government agencies. We will continue to review approaches that make the most sense.
8. Update on environmental plan.
a. CLA soil testing was included in the architect presentation.
b. Eagle Environmental tested the soils under the windows for PCBs. None found.
9. Discussion on solar integration options. Rusty is hoping to have a presentation for us at the next SMBC meeting.
10. Review/discussion and/or approval of Secretarial duties/position.
a. Committee discussed the duties, which would include taking and disseminating meeting minutes. Pam would like it to include budget bookkeeping and related duties, with Pam supervising.
b. Committee discussed merging this position on a similar position because of the low number of hours. Bob Carlson will discuss this with Peter Nero, who may have a similar position through his office.
11. Sam Cherenzia moved to recommend Alice Zeeman for membership on the SMBC. Motion was seconded by Mark Perkins. Motion passed unanimously. Mike Urgo will take the recommendation to the North Stonington selectmen.
12. Communications. The article from the latest North Stonington Quarterly is published on the quarterly website. The website is to be modernized in the near future. We anticipate adding Youtube presentations with the help of Pam's husband.
13. Future strategies. Next meeting tentatively scheduled for Tuesday January 17th at 7:00 pm, probably in the gymatorium band room.
14. Public comment. None.
15. Adjourned at 8:32 pm. Bob Carlson moved we adjourn. Seconded by Sam Cherenzia. Vote was unanimous.
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