Center for Emergency services
North Stonington
40 Main Street
North Stonington, Connecticut 06359
860-535-2877
Meeting Minutes of April 3, 2017
ATTENDANCE:
Committee: Chairman Ryan Burdick, Paul Kowack, Charles Steinhart V, Bob Shabunia
Other: First Selectman Shawn Murphy, Selectman Nick Mulllane, Project Manager Michael Faenza
CALL TO ORDER @ 6:03 PM by Chairman Burdick
INVOICES:
Silver Petrucelli
Invoice # 17-71 - $1050.
Invoice #17-297 - $4479.09
MOTION to approve made by Bob Shabunia, second by Charles Steinhart V.
All in favor motion passed
Suisman Shapiro invoice #186349 - $375.00
This was inadvertently passed over as having been previously approved, which it was not.
This invoice will be included on the agenda for April 10.
Kati Murphy invoice #127 - $61.88
MOTION to approve made by Bob Shabunia, second by Charles Steinhart V.
All in favor, motion passed.
MINUTES:
MOTION to approve minutes of March 27, 2017 made by Charlies Steinhart V, second by Paul Kowack.
All in favor, motion passed.
CORRESPONDENCE:
Bob Shabunia had sent email to Mike Faenza to check with the Planning and Zoning office regarding the status of the site plan modification update and approval.
Michael Faenza stated that he had spoken with the Planning official and she was happy with what had been received. The only thing additional she will need is a full size set of drawings.
Bob went on to say that he thought Silver Petrucelli was responsible for filing a full set of Mylars with the Town Clerk. Michael will discuss with the Planner to see how she wants this to be done, but that she had not mentioned this to him. It was his understanding that all she may need are overlays and a set of “As Builts” at completion. He will contact the Planner for clarification.
Bob’s concern is that there is nothing currently on record of what is going to be built. What is on record is the original, L shaped building.
Bob also wanted to be sure that the Building Inspector has copies of all of the changes and all of his information is up to date regarding anything that may be related to code. Michael stated that he had reviewed everything prior to bid being advertised and that everything had been included. Michael went on to say that he needs to contact the Building Inspector regarding signature for Statement of Special Inspection. Shawn Murphy stated that it was his understanding that the Building Inspector’s signature was required once all of the inspections had been completed. It was Michael’s understanding that the signature is required prior to, as an acknowledgment of the specific tests to be conducted. Michael will look into this for clarification.
Michael informed Committee that CREC will be preparing an RFP for independent testing. Bob pointed out that a quote had previously been received for this service. Michael stated that CREC typically initiates RFP in an effort to receive more favorable pricing. Silver Petrucelli will be enlisted to provide quantities for each material to be tested. Compaction testing under paved surfaces will be included.
In addition to contacting the Building Inspector, Michael will also contact the Fire Marshall and Health Agent for their respective inspections.
OLD BUSINESS:
CREC conducted a Scope Review with the two low bidders. Both parties are prequalified by the State to perform this type of work. Shawn Murphy had requested and is still awaiting performance evaluations from the State.
Michael had discussed the possibility of adding the 5th bay back into the project with folks in his office. There are really only two options available to do this:
- Scrap all bids, redesign and rebid the project and hope the numbers come within budget.
- Pay SP&A to redesign and send it to the contractor for a price.
Michael cautioned Committee to be mindful of the fact that there is no contingency built into the budget. Shawn went on to say that Committee also needs to keep in mind that there will be bonding revisions to consider, and CREC’s contract only goes thru October and will need to be extended for the duration of the project.
Shawn updated Committee on the water project. The new plan, which has been endorsed by DOT, has the line entering the building on the Rt 2 side, which does not match current site plan. Michael went on to say that though this is a tricky location because of all of the building infrastructure there, it is less costly than changing the building layout. A 40 scale drawing will be done by Water project engineer for submission to DOT.
PUBLIC COMMENT:
None
ADJOURN:
MOTION to adjourn made by Paul Kowack, second by Charlie Steinhart.
All in favor, motion passed.
Meeting adjourned at 6:27 PM
Next meeting will be at 6:00 on April 10, 2017
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