Center for Emergency services
North Stonington
40 Main Street
North Stonington, Connecticut 06359
860-535-2877
Meeting Minutes of January 12, 2017
ATTENDANCE:
Committee: Chairman Ryan Burdick, Paul Kowack, Bob Shabunia, Charles Steinhart V
Other: First Selectman Shawn Murphy, Project Manager Michael Faenza
CALL TO ORDER @ 6:11 PM by Chairman Burdick
INVOICES:
K. Murphy #119 - $148.50
MOTION to approve made by Paul Kowack, second by Bob Shabunia
All in favor. Motion passed
MINUTES:
DISCUSSION: Paul Kowack voiced concern to First Selectman Murphy regarding the lack of input over the last several months from the North Stonington Ambulance Association. Paul questioned whether or not they should still be included as part of the project. Shawn responded that NSAA continues to be a part of the project, their interests have previously been included, regardless of their recent lack of representation, and the NSAA will be a part of this building.
MOTION to approve Minutes of December 19, 2016, as amended, made by Charlie Steinhart, second by Paul Kowack.
All in favor, motion passed.
CORRESPONDENCE:
Michael Faenza updated Committee on status of estimates.
Silver Petrucelli’s (SP&A) estimate had been forwarded. Michael is expecting the estimate from Tom Hardin tomorrow. Michael will teleconference with David Stein and Tom Hardin to discuss any variances that there may be between the two estimates. A combination of both estimates will provide a figure to work with. Once a final figure is established it will be presented to the Board of Selectman with the hope of moving the project forward. Michael hopes to have this information for discussion at the next Committee meeting.
OLD BUSINESS:
Michael has been working to get all of Committee’s questions/comments relative to the drawings responded to by SP&A. David Stein has provided updates to drawings and sent them to DropBox. Michael is trying to determine what drawings have had changes and compare these to Committee’s questions to ensure that all questions/comments have been addressed by SP&A.
Comments relative to contractor moving the monument have been addressed.
Prior to tonight’s meeting Michael met with Dave Moffat of Tactical Communications relative to placement of radio tower. Dave Moffat will need a contract with his engineer in order to verify that what he has selected will meet the needs of the new building. Results of previous geo-tech borings will be reviewed to determine whether or not soil is appropriate for the tower foundation. If these results are inadequate for making this determination, Committee will need to provide updated test borings in the area where the tower is proposed.
Blasting during Phase I was discussed. Bob Shabunia is still not certain that it will be clear to the general contractor what is and what isn’t in these holes. Nowhere is it indicated that blasting took place to loosen rock and that rock remains in the hole for the contractor to dig out. It is not indicated in spec or site plan and needs to be. Michael pointed out that there is wording stating that blasting did take place and it seems to be straightforward. We cannot predict whether or not a contractor is going to interpret the wording the same way we have. Bob asked about making the wording clearer. Michael responded that in so doing we could actually make it more confusing. If bidding contractors have questions on anything the time for that is during the RFI period. Michael stated that this
issue can be discussed with David Stein the next time he is at a Committee meeting. SP&A will be directed to add unit pricing for rock removal to the spec.
The Town will be installing the water line and the Southeastern Connecticut Water Authority (SCWA) will not assume responsibility of this line until after installation. SCWA will not be able to provide flow calculations until after the line has been installed. As such, the booster pump for the water system has to remain in the drawings. Michael stated that CREC’s recommendation is to bid the booster pump system as an alternate price, so in the event that the booster system is no longer necessary it can be eliminated.
Michael still needs to determine whether it will be acceptable to SCWA to eliminate the meter pit and relocate the meter to the water room. He will attempt to get an email response on this.
Material used for water line was discussed. Water distribution spec gives the contractor the choice of material.
The exact location of where water line will be stubbed in for contractor’s use needs to be provided by SCWA for inclusion in the plans.
Relative to touch-pads, SPA& has updated their spec with a footnote at each of the doors that is getting a touch-pad lock stating “self-contained programmable electronic lockset”. Once the final drawings are received from SP&A Michael will review once more with Committee. Michael wants to be sure that these lock sets are going to be compatible with existing core. Michael has put David Stein in contact with the lock specialists to work on this.
Thin brick has been changed in spec to read stone veneer.
Future installation of solar panels on the roof has been accounted for in the drawings.
Tom Hardin suggested linear panels on the interior apparatus bay walls be considered as and add alternate. These would keep the insulation dry when vehicles were being washed in the bays. Associated cost was not known at the time of this meeting. Michael felt it was premature to make a decision on this until after the estimates have been received.
A MOTION was made by Paul Kowack, with a second by Bob Shabunia to proceed with investigating the possibility and associated cost of linear panels as an add alternate. All in favor, motion passed.
A MOTION was made by Bob Shabunia, with a second by Charlie Steinhart, to table discussion of the linear wall panels until the next meeting, once estimates have been received. All in favor, motion passed.
Technology needs were discussed and Michael was provided with the most recent technology list. Bidding technology component of the project needs to be discussed with David Sein as well as with USDA. It is still undetermined as to whether or not these items will be included in the general bid or bid separately USDA does not like to see too many additional bids outside of the main project. Computers will be one component, with CCTV/Radio the other. Michael also needs clarification from USDA relative to proprietary bidding relative to radio system compatibility.
Shawn Murphy mentioned that the IT equipment could be purchased from the State bid list.
Michael ask the Committee if there were any new concerns since the last meeting. Charlie Steinhart wanted to know, other than information on the soil for the tower, what other information is needed for the radio tower. Michael responded all that is needed is for David Moffat to provide the estimate. David Moffat had indicated that he needs specific details of what the fire company is looking for and needs in their system. Michael will be providing David Moffat with the results of soil test boring conducted prior to Phase I. Michael went on to say that a design for the tower base is needed, along with a price for the contractor. He will speak with David Stein to ensure the proposed system is compatible with quantity and size of cable being proposed by SP&A.
Updated versions of the contract and drawings have been forwarded to DECD for their review. Michael will check with them next week for status update.
Ryan Burdick asked that if the estimates come in over what is available, how much lead time would be needed to go to the Town for a vote on adding the $295k from DECD to the original $6.36m. Shawn Murphy responded that it could be a month.
Paul Kowack commented that the word on the street is that the project is being bid at the end of this month. Michael responded that detail review is being undertaken to avoid the chance for change orders in the future.
Charlie asked how difficult it would be to mount the radio equipment on the roof, instead of a free standing tower. Michael will discuss with David Stein and find out from David Moffat what would be needed for the equipment to go on the roof. Charlie thought there could be some cost savings if a tower did not need to be constructed. Bob countered that it could be a wash due to roof design and reinforced construction to support the weight.
Shawn was asked the status of the STEAP Grant. His response was that it will probably be bid next month.
PUBLIC COMMENT:
Joe Cassata asked when the project would be bid. He was told that as soon as Committee and Project Manager are reasonably assured that there is an accurate set of documents then they would be forwarded to the Board of Selectmen. It will be up to the Board to decide when to bid. Shawn commented that it is still possible to bid by the end of this month, the information regarding the radio tower is the current hold up.
Joe then asked what the numbers were and was told that the preliminary estimate for the architect needs to be reconciled with that of the independent estimator before there is an accurate number.
Joe also wanted to know if anyone was pursuing additional funding through Representative Urban. He was told the Representative Urban has stated there will be no additional funding.
MOTION to adjourn made by Charlie Steinhart, second by Paul Kowack. All in favor meeting adjourned at 7:10 PM.
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