Center for Emergency services
North Stonington
40 Main Street
North Stonington, Connecticut 06359
860-535-2877
Meeting Minutes of August 8, 2016
ATTENDANCE:
COMMITTEE: Vice Chair Ryan Burdick, Charles Steinhart V, Bob Shabunia
OTHER: Committee Secretary Kati Murphy,
CALL TO ORDER
Call to order at 6:46 PM by Vice Chair Ryan Burdick
Invoices for Payment:
Silver Petrucelli Invoice #16-1203 - $7875.00
MOTION by Bob Shabunia to table, second by Charles Steinhart V. All in favor, motion passed
Still awaiting resolution of Paul Kowack’s question as to whether or not this exceeded the schematic design budget.
Kati Murphy invoice #100 - $66.00
MOTION to approve made by Charlie Steinhart, second by Bob Shabunia.
All in favor, motion passed.
Minutes
August 1, 2016
MOTION to approve made by Charlie Steinhart, second by Bob Shabunia
All in favor, motion passed.
Correspondence:
Via e-mail to Committee:
Most recent revisions to drawings by Silver Petrucelli – 08/04/16
Jim Rossman response re: Phase I punch list
Peter Springsteel to BoS regarding Clerk position/posting
Peter Springsteel inquiry to David Stein re: invoices
PUBLIC COMMENT:
None
OLD BUSINESS
Committee members present discussed recent revisions to drawings that had been received on
August 4. Location of flat screen TV and a steel enamel whiteboard were discussed for the Day Room. Charlie was pleased with the layout of the Radio Room. Charlie would like garage am door controllers inside the Radio Room, in addition to in the Apparatus Bays. Wiring and connections for all electronics/AV equipment needs to be included in specs. These details need to go to Silver Petrucelli (SP&A) to include in the plans.
Bob was looking for clarification on where SP&A intends to bring the water connection into the building. Further, in conjunction with the STEAP Grant, the Town is looking at a flushing hydrant located beyond the driveway to the new building. SP&A’s Site Plan indicates the water connection in the main hall and the hydrant location is in the middle of the driveway. Committee questioned how SP&A plans on distributing water throughout the building. Also, the Town will need to know how much 8’ pipe they will need for their project. Bob will get details on this topic to Peter so that he can forward to SP&A for resolution. Water supply to the new building hinges on the STEAP project’s completion.
The location of the dishwasher in the kitchen was not satisfactory. Relocating the hand wash sink to the island and sliding the triple sink to the left was suggested, allowing the dishwasher to be place to the right of the triple sink, under a drain board, and locating the pot/pan rack along the same wall as the sinks. Prep sink in the island could be reduced to a single sink, allowing more counter space. Also, eliminate the cart and make the space part of the counter. Bob will forward this information to Peter Springsteel so he can forward to SP&A for comment. David Stein is scheduled to attend the August 22, 2016 meeting and it was suggested that he bring their kitchen designer with him that night, if necessary.
MOTION to adjourn made by Ryan Burdick, second by Charlie Steinhart. Meeting adjourned at 7:19 PM
Status of Action Items:
- Prepare press release/communication regarding current status of NSES Building.
To be sent to local papers, as well as posted on Town website.
Lead: Charlie and Brian for May 2 meeting
5/9: Further edits were made. Should be ready in a day or so to go to Selectmen for review prior to publication
5/16: under review with Selectmen’s office
5/26: Has been reviewed by Selectmen’s Office. Will be posted on Town website and sent to local papers and the next edition of the North Stonington Quarterly.
Continue on a quarterly basis
06/27: It was unclear as to whether or not this had gone to the local papers. It did go out in the most recent Town quarterly newsletter. Kati will check with Selectmen’s office to see if it’s gone to the press.
07/11: confirmed that press release was sent to both The Day and The Sun and has been posted on Town’s website. An edited version went out in the Town’s quarterly newsletter.
Next update will go out in September.
- Development of long-term plan for transitioning current buildings
Lead: Charlie and Brian – on-going
06/27: Physical move pretty much set. Operational plan also needs to be addressed and Selectman need to be advised.
On-going
- Use of additional $300k form state
Will require TM/Referendum approval if Committee wants to add to the $3.360 appropriation.
Committee may consider pursuing these funds at a later date and will leave as a pending Action Item.
On the back burner for the time being.
5/26: Will wait until bids are in to take action. If Committee is going to request these funds be added to the appropriation, request will be made to the Selectmen’s office approximately 2 weeks after bid opening.
06/27: no change
- Peter to contact Town Counsel relative to AIA Agreement and Silver Petrucelli Agreement and report back to Committee for May 23 meeting.
5/26: To be discussed at the June 2 meeting.
06/27: Peter will contact Town Counsel and send pertinent information and bring him up to speed on project status.
- Fine tuning spending schedule
Peter/Paul – on going
05/26: Peter e-mailed expenditure analysis to Committee on 5/26
06/27: New budget has been sent to USDA. Peter attached it to his response to Christine Marques, which was CCed to Committee.
07/11: Update from Paul Kowack went to BOS today.
7/18: Peter, Bob and Paul have been maintain spending schedule. Peter keeps his figures in the format required by USDA, Bob and Paul maintain spreadsheets Committee can follow. There had been some confusion from the public that there were 2 separate budgets – there are not.
- JUNE 20 - Notify BOS that the Committee recognizes funding for Peter Springsteel’s and Kati Murphy’s services are not eligible under the USDA loan.
06/27: Kati needs to discuss w/Paul Kowack
- 06/27: Ryan Burdick will reach out to presidents of both the Fire and Ambulance companies asking them to consider electronic file storage to reduce the space constraints of paper files.
7/18: Ryan and Charlie spoke with NSVFC Board of Trustees about digitizing files. Trustees want to speak with Town relative to their vendor for this service. It was explained to Trustees that this is not an immediate need but would like to get process started ASAP. Any associated cost would be the responsibility of the NSVFC. Bob pointed out that Town has street number indexed in their GIS system already and NSVFC could perhaps piggyback on this.
- 06/27: Bob requested the Clerk of The Works position be rebid. Peter will forward job description to Committee with a detailed task responsibility list included. Position to be posted so that Clerk is in place when bids are opened.
- STEAP Grant Update
07/07: First Selectman provided update to Committee. Running line to Grange is outside of the priority area. Shawn and Nick Mullane are working to resolve
07/18: This should not have an impact on CES as long as it is known where pipe will be located.
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