Center for Emergency services
North Stonington
40 Main Street
North Stonington, Connecticut 06359
860-535-2877
Meeting Minutes of June 20, 2016
ATTENDANCE:
COMMITTEE: Brian Elias, Chairman, Vice Chair Ryan Burdick, Charles Steinhart V, Paul Kowack, Bob Shabunia
OTHER: First Selectman Shawn Murphy, Project Manager Peter Springsteel, Committee Secretary Kati Murphy, Dan Spring
CALL TO ORDER
Call to order at 7:00 by Chairman Elias
Invoices for Payment:
K. Murphy invoices #93 $123.75
MOTION to approve made by Paul Kowack, second by Charles Steinhart.
All in favor, motion passed.
Minutes
June 13, 2016
MOTION to approve made by Paul Kowack, second by Charles Steinhart V.
All in favor, motion passed.
Correspondence:
Via e-mail to Committee:
PUBLIC COMMENT:
None
OLD BUSINESS
Peter Springsteel delivered the new USDA Loan Application to the USDA on June 16. We must now wait for their approval. The new rate on the loan is 2.75%. However, should that rate go down at the time of borrowing, we would be entitled to the lower rate.
Peter will begin the application process for the $300k from ECD now that the USDA application has been filed.
Peter has spoken with Silver Petrucelli regarding reseeding the site. He has yet to get a response and will contact them again tomorrow.
On June 16 Bob Shabunia had made himself and building/site plans available to members of both the Fire and Ambulance companies for review/comments/suggestions. It was disappointing that so few took advantage of the opportunity.
Bob Shabunia asked the status of the water line work to be conducted under the STEAP grant. Bob stated that Silver Petrucelli will need a plan for accuracy and proper location of the pipe.
Shawn indicated that location can be measured with a wheel.
Peter stated that without a plan it is unknown how deep the pipe will be laid and on which side of the road. These are answers Silver Petrucelli will need in order to include the water line in the site plan. Shawn Murphy stated that he has not received any update from Department of Public Health, but he will inquire.
Discussion continued on water connection to building and other revisions to drawings. Swapping the SCBA and Water Rooms had been mentioned previously. SP&A did not initially see a problem with doing this and would check with their engineering people to be sure. Peter has not heard back from them on the matter. Eliminating the stairs and replacing them with a ladder was questioned to allow more room.
Other areas of revision included: eliminating the wall to the left, beyond the vestibule doors; change door to the SCBA to 4’ exterior door and a standard door to the bay; center the doors in all offices.
Gary Baron, Emergency Management Director had sent Shawn Murphy an e-mail regarding Emergency Operations Center (EOC). Gary identified necessary communication connections, equipment, etc. that will be necessary during emergency situations. The information has been passed on to Peter. The layout of the Radio Room is ongoing, and Gary’s information should be taken into consideration as part of that process.
Bob shared a sketched of changes to the kitchen layout, which Peter will send to SP&A, along with the other changes discussed at this evening’s meeting. Bob requested that SP&A have their kitchen designer review.
Peter was asked when Committee can expect to see final drawings. There is a date for that in SP&A’s schedule.
Charlie pointed out that we do not want columns in the bays. Peter will reiterate to SP&A that we don’t’ want this, and there aren’t any columns in the plans now.
Bob commented that as changes are made they should be getting to SP&A ASAP. He had issue with the fact that when changes are sent to SP&A Committee isn’t seeing anything back from them. Peter will let them know that Committee would like something on Thursday (6/23) showing changes to date, so drawings can be reviewed prior to the June 27 meeting. Bob also pointed out that Committee needs to be looking at the revised site plan as well.
Brian and Charlie will continue markup drawings relative to IT/electronics, etc. A spec for the electronics of the door system should be forwarded to SP&A. SP&A can provide spec for mechanical latching system for the doors.
Bob suggested that Fire Company begin to consider electronic storage system for files.
Bob stated that things would move faster if SP&A would provide Committee with changes as they are made.
MOTION was made by Paul Kowack to change meeting times from 7:00 PM to 6:00 PM. Following some discussion the motion was seconded by Charles Steinhart.
All in favor, motion passed.
Time change will be effective as of the June 27 meeting. Kati will notify the Town Clerk of the change.
NEW BUSINESS:
ADJOURN:
MOTION to adjourn made by Charles Steinhart, second by Paul Kowack.
All in favor, motion passed. Meeting adjourned at 8:02 PM
Next meeting is scheduled for June 27 at 6:00 PM
Status of Action Items:
• Prepare press release/communication regarding current status of NSES Building.
To be sent to local papers, as well as posted on Town website.
Lead: Charlie and Brian for May 2 meeting
5/9: Further edits were made. Should be ready in a day or so to go to Selectmen for review prior to publication
5/16: under review with Selectmen’s office
5/26: Has been reviewed by Selectmen’s Office. Will be posted on Town website and sent to local papers and the next edition of the North Stonington Quarterly.
Continue on a quarterly basis
• Development of long-term plan for transitioning current buildings
Lead: Charlie and Brian – on-going
On-going
• Use of additional $300k form state
Will require TM/Referendum approval if Committee wants to add to the $3.360 appropriation.
Committee may consider pursuing these funds at a later date and will leave as a pending Action Item.
On the back burner for the time being.
5/26: Will wait until bids are in to take action. If Committee is going to request these funds be added to the appropriation, request will be made to the Selectmen’s office approximately 2 weeks after bid opening.
• Peter to contact Town Counsel relative to AIA Agreement and Silver Petrucelli Agreement and report back to Committee for May 23 meeting.
• 5/26: To be discussed at the June 2 meeting.
• Fine tuning spending schedule
Peter/Paul – on going
05/26: Peter e-mailed expenditure analysis to Committee on 5/26
• JUNE 20 - Notify BOS that the Committee recognizes funding for Peter Springsteel’s and Kati Murphy’s services are not eligible under the USDA loan.
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