Center for Emergency services
North Stonington
40 Main Street
North Stonington, Connecticut 06359
860-535-2877
Meeting Minutes of June 6, 2016
ATTENDANCE:
COMMITTEE: Chairman Brian Elias, Vice Chair Ryan Burdick, Charles Steinhart V, Paul Kowack,
Bob Shabunia
OTHER: Project Manager Peter Springsteel, Committee Secretary Kati Murphy,
CALL TO ORDER
Call to order at 7:04 PM by Chairman Brian Elias
Invoices for Payment:
Peter Springsteel #052816 - $750
MOTION to approve made by Paul Kowack, second by Charles Steinhart V.
All in favor, motion passed
Minutes
May 26, 2016
MOTION to approve made Charles Steinhart V, second by Paul Kowack
All in favor, motion passed.
DISCUSSION:
Paul had concern that Bob was not at the prior meeting and did not have opportunity to weigh in on his suggestion previously made relative to a window in the radio room and a dividing wall separating the radio room space from the day room. No action was taken on that topic and it was tabled. Brian clarified that it was not the radio room topic, but whether or not Town Counsel should be contacted relative to the AIA Agreement that was the tabled item.
Committee agreed at the previous meeting to have Peter give Silver Petrucelli the OK to add a window from the radio room to the vestibule. A dividing wall between the radio room and day room space could be considered at a future time. It would be left to the architect to determine the most appropriate way to include the window and meet code for the vestibule.
Paul did not want any impediment to meeting the current schedule and was concerned that this issue could have been an obstacle.
Correspondence:
Via e-mail to Committee:
Peter had forwarded a revised site plan to Committee
Peter forwarded David Stein’s response to Committee’s previous questions
PUBLIC COMMENT:
None
OLD BUSINESS:
Committee determined that a scale plan would be valuable in completing review and arranging set up of operational spaces such as the radio room. Peter will direct Silver Petrucelli to provide a scale drawing (with a bar scale included on the drawing) so that Committee can continue with review and potential room layouts and provide feedback to Silver Petrucelli.
David Stein had forwarded a revised sketch of the site plan to Peter. Peter will contact Silver Petrucelli relative to utility coordination. There were issued with where the plan showed the gas and water lines coming into the site.
Charlie Steinhart asked that the generator be appropriately sized for the new building and that what had originally been proposed not just be dropped into the specs. Bob commented that there is mention on the marked up site plan of concrete around the flag pole. He was concerned that this is the area of the septic system. Peter will address these issues when discussing utilities with Silver Petrucelli.
David Stein had responded to Committee’s questions from prior meeting.
Add Alternate for 5th bay:
SP&A suggested, should funding be available after awarding bid, Town could negotiate w/contractor for the 5th bay. Add alternates can inflate bids, as contractor may be unsure of what is really wanted.
Modular Construction:
Utilizing 2 different construction methods (modular (panelized)–v- pre-engineered) would complicate the process, adding to the cost.
Brian will contact the First Selectman to let him know that Committee did look into the possibility of modular construction. However, this did not prove to be a very viable alternative at this point in the project. Brian will follow up with an email copied to the Committee
Bob felt that Town Counsel should at least be made aware of the clause in the AIA agreement regarding payment for re-design should bids come in over budget, whether or not the Town chooses to take any action. Bob had issue with SP&A not being stronger in telling Committee that the project was over.
Peter will discuss with First Selectman and then get in touch with Town Counsel.
NEW BUSINESS:
None
ADJOURN:
MOTION to adjourn made by Paul Kowack, second by Ryan Burdick
All in favor, motion passed.
Next meeting tentatively scheduled for Monday June 13, at 7:00 PM
Meeting adjourned at 7:55 PM
Action Items:
• Prepare press release/communication regarding current status of NSES Building.
6/6 Quarterly updates on project to be communicated to public. First release went on 5/27
• Development of long-term plan for transitioning current buildings
Lead: Charlie and Brian – on-going
On-going
• Use of additional $300k form state
Will require TM/Referendum approval if Committee wants to add to the $3.360 appropriation.
Committee may consider pursuing these funds at a later date and will leave as a pending Action Item.
On the back burner for the time being.
5/26: Will wait until bids are in to take action. If Committee is going to request these funds be added to the appropriation, request will be made to the Selectmen’s office approximately 2 weeks after bid opening.
• Peter to contact Town Counsel relative to AIA Agreement and Silver Petrucelli Agreement and report back to Committee for May 23 meeting.
5/26: To be discussed at the June 2 meeting.
6/6 Peter to discuss with First Selectman, prior to contacting Town Counsel.
• Fine tuning spending schedule
Peter/Paul – on going
05/26: Peter e-mailed expenditure analysis to Committee on 5/26
6/6 On going
• 6/6 – Peter will request Silver Petrucelli to provide a scale drawing of latest plans (with scale drawn on plans). Peter will discuss utility coordination with them, as well as the generator size for the new building.
• 6/6 - Charlie and Brian will review furniture options for radio room. Scale drawing will aid in determining what will work efficiently.
• 6/6 – Brian will speak with First Selectman regarding Committee decision not to consider modular techniques. Brian will follow up with e-mail to Committee.
| 