Center for Emergency services
North Stonington
40 Main Street
North Stonington, Connecticut 06359
860-535-2877
Meeting Minutes of May 9, 2016
ATTENDANCE:
COMMITTEE: Chairman Brian Elias, Vice Chair Ryan Burdick, Charles Steinhart V, Bob Shabunia, Paul Kowack
OTHER: Committee Secretary Kati Murphy
CALL TO ORDER
Call to order at 7:05 PM by Chairman Brian Elias
Invoices for Payment:
K. Murphy invoice #88 – 45.38
MOTION to approve made by Charles Steinhart, second by Paul Kowack
All in favor, motion passed.
Peter Springsteel invoice #042816 - $375.00
MOTION to approve made by Charles Steinhart, second by Paul Kowack
All in favor, motion passed.
Minutes
May 2, 2016
MOTION to approve made by Charles Steinhart V, second by Paul Kowack
All in favor, motion passed.
Correspondence:
Via e-mail to Committee:
First Selectman Shawn Murphy’s correspondence regarding the additional $300k form the State.
The email outlined/clarified that the resolution passed on July 7, 2013 appropriated $6,360,000 for design and construction of a new building. The maximum authorized to be spent on the project is $6,360,000. Should the Committee choose to pursue town approval to spend the $300k in addition to the original appropriation it should be considered as an agenda item at a future CES Committee meeting, and voted upon by the Committee, with the recommendation sent to the Boards of Selectman and Finance to consider whether or not the request should go back to the Town for approval. If both Boards approved the request, then it would be sent to special town meeting and referendum.
DISCUSSION: Members understand that the additional $300k is intended to be applied against the original appropriation and not in addition to it. Bob felt that the additional funds are something that should still be considered. A convincing argument in adding this money to the appropriation would be that with the additional funds perhaps improvements to the building could gained, allowing for a longer term service of the building. Members agreed that to ask for these funds at this time would be premature, but may be something to consider further into the project.
PUBLIC COMMENT:
None
OLD BUSINESS:
There was brief discussion regarding press release. Board of Selectman (BOS) have asked to review it prior to publications. Committee continued to make further edits. Kati will put clean copy on Committee letterhead prior to it going to BOS.
AIA Agreement discussion was tabled, pending final approval from USDA.
Once Committee reviews and is satisfied they must vote their approval and forward
Agreement to Board of Selectmen for signature.
Clarification is needed as to whether or not Silver Petrucelli is still on schedule to deliver first set of new drawings by May 16.
Regarding additional member for the Committee, Paul Kowack offered to take the lead on reaching out to DJ Noyes, but needs his contact information. Kati will try to research this. Paul also stated that he wished to retract his recommendations of the previous meeting.
Peter Springsteel was unable to attend this meeting, but forwarded briefings to Committee as follows:
-I have been chasing Steve Chrabascz at the USDA to give his blessing on the revised Contract with SP+A. I spoke with him today and explained that the issue regarding the left over Construction Administration balance has been addressed in the proposal. He said he would get to it in the next day or so - I will keep the Committee & Shawn advised.
-Updated Feasibility Report and Monthly Budget Report for USDA application: These items should be finished up tomorrow and I will email to the Committee.
-USDA Application: I plan to complete by Wednesday and will forward to the Committee for review and signature by Shawn.
NEW BUSINESS:
Tabled until May 16 meeting
Discuss next borrowing cycle
Development of project spending schedule
ADJOURN:
MOTION to adjourn made by Paul Kowack, second by Charles Steinhart
Meeting adjourned at 7:32 PM
Next meeting is scheduled for Monday, May 16, 2016 at 7:00 PM
Status of Action Items:
• Prepare press release/communication regarding current status of NSES Building.
To be sent to local papers, as well as posted on Town website.
Lead: Charlie and Brian for May 2 meeting
5/9: Further edits were made. Should be ready in a day or so to go to Selectmen for review prior to publication
• Develop NTE to be targeted by Silver Petrucelli that considers $6.3m total project cost
Lead: Paul and Peter for May 2 meeting
Updated AIA document w/SP&A in process. New USDA loan application in process
5/9: awaiting USDA approval of Silver Petrucelli agreement.
• Recommendations for additional Committee member
All ASAP
5/9: Paul will make reach out, if someone can get individual’s contact information
• Development of long-term plan for transitioning current buildings
Lead: Charlie and Brian – on-going
On-going
• Request Town Treasurer provide updated table of rates, based upon new interest rate from USDA.
Lead: Bob and Selectmen for May 2 meeting.
Bob continuing with this
• Use of additional $300k form state
Will require TM/Referendum approval if Committee wants to add to the $3.360 appropriation.
Committee may consider pursuing these funds at a later date and will leave as a pending Action Item.
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