Center for Emergency services
North Stonington
40 Main Street
North Stonington, Connecticut 06359
860-535-2877
Meeting Minutes of May 26, 2015
ATTENDANCE:
Committee: Chairman Mark Perkins, Vice-Chair Joe Cassata, Marc Tate, Jon Bosma, Greg Howell, Bob Shabunia, Brian Elias, Charles Steinhart V.
Others: Selectman Bob Testa
CALL TO ORDER
Meeting was called to order at 7:10 PM by Chairman Perkins
MINUTES:
MOTION by Jon Bosma to table May 18 minutes, second by Joe Cassata
All in favor, motion passed
INVOICES:
Peter Springsteel #051215-$1125. (Professional Services)
MOTION to approve payment by Jon Bosma, second by Greg Howell
All in favor, motion passed
BluPrints Unlimited #A150425a - $366.33 (95% drawings for code review)
MOTION to approve payment by Greg Howell, second by Jon Bosma
All in favor, motion passed
BluPrints Unlimited #A150387 - $ 888.70 – (95% drawings for Committee)
MOTION to approve payment by Jon Bosma, second by Greg Howell
All in favor, motion passed
CORRESPONDENCE:
Via e-mail to Committee:
Change Order #4 with most recent boulder tally:
Mark Perkins spoke with Clerk of The Works, Jim Rossman, who indicated that there are still roughly 10 yds. of boulder still to be counted. Jim suggested getting a count of what materials will be needed on site for Phase II and perhaps having Suchocki & Son process it now and leave it there. Current contract states that 500 yds. of material are to be left on site for Phase II. Material that could be used for driveway base l as well as rock for drainage, detention basin, and septic are being hauled off site. Suchocki & Son could make it on site now for much less than what the next contractor will charge to bring it in. Mark asked Jim to work up the quantities.
Bob Shabunia suggested that Peter would need to ask Silver Petrucelli what types of materials will be needed for Phase II and wouldn’t they (Don Smith) be the ones to ensure that materials meet standards. Mark commented that it is not Don Smith who approves the material and as long as it meets Conn DOT standards there should be no issue.
There was concern that a Change Order regarding this could delay Suchocki. The Committee requested more information on the cost savings.
Bob Shabunia pointed out that in the Phase II spec there is no detail for quantities. It should not be the Clerk’s responsibility to calculate that. Once we have an answer on the quantities we can ask Mr. Suchocki to work up an estimate to produce the quantities that will be needed on site for Phase II.
There was also comment during this discussion that Don Smith has not been as responsive to the Committee as he had been. Mark stated that Nick Mullane will be setting up a conference call with Town Counsel, Silver Petrucelli and himself to discuss this concern, as well as others, regarding Silver Petrucelli’s response, or lack there-of, in some areas.
Joe Cassata stated that he did not want large sums of Project funds being spent on legal matters between Town/Committee and Silver Petrucelli.
Clerk of the Works Applications:
The Selectmen’s Office received 5 applications for the position of Clerk of The Works for Phase II. Only 2 of the applicants met the qualifications – Stadia Engineering and Lou DeCesare. Bob Shabunia asked if there were hourly rates included in either application. Mr. DeCesare did not include an hourly rate. Stadia’s rate was $75/hr. for Project Inspection. Peter Springsteel will review qualifications and rates and report back to the Committee next meeting. Marc Tate will scan the applications and forward them to Peter.
Bob Testa inquired as to whether or not Mr. DeCesare would have a conflict of interest, as he is also the Town’s building inspector. Mark Perkins will ask Nick Mullane to consult with Town Counsel. After Peter’s review of qualifications and Town Counsel opinion the Committee will be better equipped to make a final decision.
USDA monthly Report and Peter Springsteel Agreement for Project Manager
On May 20, 2015 Peter Springsteel and the Town executed an agreement changing his title/duties to those of Project Manager. Peter has also assumed responsibility of compiling monthly budget reports for USDA.
Bob Shabunia mentioned that at a recent Board of Finance meeting it was stated the all expenses associated with the Project, including interest on the loan, would be coming out of the $6.36 m. If that were so, it strongly changes the dynamic of the Project. Marc Tate stated that the referendum vote gave the Town the authority to borrow $6.36m and that the interest on the loan would be borne by the Town. The interest on short term notes would fall to the Project funds, but the final loan would all be on the Town.
PUBLIC COMMENT:
OLD BUSINESS:
Committee continued with comments and review of drawings.
Jon Bosma questioned why Silver Petrucelli was proposing 1 ¼” hose reels in bays, rather than ¾’ He would like Silver Petrucelli to provide flow rates for each and if the gpm of the ¾” is satisfactory to Committee why would they not provide for that. These hoses are to top off, not fill the trucks. Peter will be asked to get a clarification on this from Silver Petrucelli
Jon also stated that the Committee had previously discussed a sink in the copy room and a slop sink in the store room (Rms 104 and 105). These will require additional plumbing. There is no water available in this immediate area for hand washing or cleaning and it would be convenient/beneficial to have them in this area. Request will go to Silver Petrucelli thru Peter Springsteel to see what additional cost will be.
Mark Perkins stated that Silver Petrucelli is still showing a 4” water line going in to a 2” meter. Committee has asked several times and as yet, there has not been a response from Silver Petrucelli regarding this. Mark Perkins questioned whether or not we could find out from SCWA what size line is being used by other area fire departments and provide that information in writing to Silver Petrucelli. Peter will be asked to follow up on this. Mark also stated that Versteeg Assoc is going to be asked if the storage tank for the fire suppression system is sized properly.
Bob Shabunia had the following comments which were emailed to Peter Springsteel:
5/26/15
Review Construction Documents
Project Manual - Supplemental Instructions
1. Article 9.1 Field Office- space for Contractor, Project Manager, and Clerk of the Works; lovable office inside of trailer
2. telephone - 2 separate lines one contractor, other owner
3. 9.4 also include owner and staff
4. 9.10 heat and AC
Bid Form
Unit Pricing? What is purpose of unit pricing add/deduct for pressure treated blocking at the roof??
Change numbering deduct alternates
Notice of Award
Wrong Notice Still phase 1 RD Instruction 1942-A Guide19 Attach (7)
Where will the Memorial (Monument) be set up? Nothing on the Site Plan Incorporâtes one flag pole
Site Plan Move stone wall to boundary line. The stone wall interferes with the access to the septic tanks for maintenance
Curtain Drain will silt up if put in as designed. The entire trench walls will have to have filter fabric on them to prevent silting of the stone in the trench. Over time stone will silt in and trench will become useless.
Sidewalk along north side of building has to double as a service road for access to the condensers and delivery to kitchen, materials to the meeting room, service of septic tanks. Suggest a wider paved walkway 6 feet
Sidewalks along any of the parking areas have not taken into account the car or truck overhang which will reduce the useable width of the sidewalk
Sheet C6 vehicle barrier gate to expensive, use a farm gate from Tractor Supply
A1.0 Move the wall between Rm.117 and Rm.119 4ft to reduce Rm.119
A1.0 Delete the purchase of the convection oven at this time, leave wiring for the future
A1.0 Exterior Doors provide some type of rain protection over the door minimum 3ft x 3ft
A5.0 2 Garage floor is 10 inches under apparatus, There is no indication that if the bay is eliminated that the floor is still 10 inches thick so that when the area is opened up to become a bay, the floor will carry the weight of the truck
A1.0 Redesign Copy work Rm105 and remove wall to storage Rm 104. Add a sink to the work room
A1.0 Manholes throughout the site plan should be extra heavy duty NOT standard grade. Fire trucks are heavy all the time carrying water as well as equipment
Bob Testa stated that the Committee had voted to move forward to Construction Documents and they should make sure everything wanted is in there. Mark Perkins stated that SP&A told the Committee that they would not include anything from the previous list of changes that they had been given until they were given the go ahead to move to Construction Documents. In reviewing the 95% plans the Committee is finding that many of the changes have not been implemented. Peter Springsteel had indicated that he thought perhaps 50% of Committee’s changes were not in the 95% plans. Committee and Peter will continue to review for errors and/or omissions. Peter also had indicated that anything missing from either the drawings or the project manual at the time of bidding will require Silver Petrucelli to prepare an
addendum.
Mark Perking thought that perhaps SP&A could make changes to drawings and put them in the drop box for us to review.
Mark indicated that the Committee is having a difficult time getting SP&A to address certain issues, such as sizing of the water line and the storage tank for fire suppression. SP&A has not been responsive.
Bob Testa suggested that SP&A should sign off, and clearly delineate where change were made to the drawings and manual.
NEW BUSINESS:
Charlie Steinhart will get information on the sizing of the storage tank for the fire suppression system to Steve Sawyer
ADJOURN:
MOTION to adjourn made by Joe Cassata, second by Greg Howell
All in favor, motion passed.
Meeting adjourned at 8:22 PM
Next meeting June 1, 2015 at 7:00
| 