Center for Emergency services
North Stonington
40 Main Street
North Stonington, Connecticut 06359
860-535-2877
Meeting Minutes for April 13, 2015
Meeting was called to order at 7:03 PM by Vice Chairman Joe Cassata
In Attendance:
Committee: Chairman Mark Perkins, Vice Chairman Joe Cassata, Charles Steinhart V,
Jon Bosma, Sam Burdick, Marc Tate, Nick Mullane, Paul Kowack, Greg Howell, Bob Shabunia, Brian Elias.
Other: Selectman Bob Testa, Owner’s Representative Peter Springsteel, Committee Secretary Kati Murphy
Invoices:
K. Murphy invoice #43 - $168.75
MOTION by Charles Steinhart V to approved payment. Second by Jon Bosma
Al in favor, motion passed
Correspondence:
Draft posting for Project Manager Position. Sent via e-mail to Committee. Committee acknowledged receipt.
The letter was read to the Committee by Vice Chair Cassata. Lengthy conversation followed.
The Committee ultimately agreed to increase the responsibilities of Peter Springsteel to those of Project Manager for Phase II and post the position of Clerk of The Works for Phase II instead of for a Project Manager. Peter was asked to provide the Committee with a set of metrics that he will satisfy for the position as well as a budget to include increased hours.
MOTION made by Mark Perkins to move forward with posting the position of Clerk of the Works for Phase II. Second by Paul Kowack.
Motion tabled until April 20 meeting to allow Committee members time to review job description that had been drafted in August of 2013.
Public Comment:
Joe Gross addressed the Committee and expressed concern and disappointment that decisions are being made now that should have been made long ago. He had concerns with lack of communication within the Committee and that members are not getting the information they need in a timely manner. He had concerns with the number of cuts made to the building and the ability of the building to handle future growth. Mr. Gross asked what the cost will be to complete Phase I. Mark Perkins informed him that $862k has been budgeted, depending on the amount of large rock encountered and whether or not ledge is encountered.
Old Business:
Soil Removal:
Nick Mullane informed the Committee that soil is being removed from the site per the Contract with Suchocki & Son. Committee wanted to know when the Town would begin removing the topsoil. They were informed that the Highway Foreman has been in communication with Mr. Suchocki on this matter. There was concern voiced by Mark Perkins that if the Town’s portion of topsoil remains on site too long it could end up costing the Town money. Peter Springsteel will inquire of Mr. Suchocki just how soon he needs the topsoil removed from site. Material being trucked off site by Mr. Suchocki is subsoil.
Rock Measurement:
The Committee had questions for Nick Mullane as to why he changed the method that had been used for measuring rock. Nick stated that he was not comfortable with measuring the rock in bulk, he felt that measuring the rock individually was a more accurate method. The Committee was upset that Nick made a decision that could affect the project’s budget without consulting the Committee.
Water Connection:
A copy of a letter to Silver Petrucelli from Southeastern Connecticut Water Authority was copied to the Committee. SCWA cannot support a fire suppression system in the new building. As a result, a tank will need to be installed to support the system, at an additional cost to the project.
There were questions regarding the number and size of pipe that will bring water service into the building. Peter Springsteel will get a clarification on this from Silver Petrucelli.
DOT Fence:
Nick Mullane sent a letter on April 9, 2015 to Richard Chapman at Connecticut DOT regarding removal of the wire fence located at the Rt 2 side of the project. No response at the time of the meeting. Nick will follow up on this.
Yankee Gas:
Yankee gas had forwarded a DRAFT agreement to the Town. Peter Springsteel is forwarding it to Silver Petrucelli to see if consumption rates are accurate. Agreement requires further review before it can singed.
Drawings and elevations:
Drawings of furniture layout, kitchen, and elevations had been forwarded to the Committee from Silver Petrucelli for review and comment. Committee will discuss at the April 20 meeting.
Next meeting will be held on April 20, 2015 at 7:00 PM
MOTION to adjourn made by Mark Perkins, second by Jon Bosma.
Al in favor, motion passed.
Meeting adjourned at 9:33 PM
PETER SPRINGSTEEL APRIL 14, 2015 TO DAVID STEIN OF SILVER PETRUCELLI & ASSOC. RELATIVE TO COMMITTEE DECISIONS:
Actions
In response to the message from David Stein, Tue 4/14
To:
Cc:
~
Wednesday, April 15, 2015 9:29 AM
David -~
Thank you for the Special Inspections statement - I will send off to Materials Testing to provide budget estimate.~
The committee made the following decisions on Monday evening:
1. Eliminate the residential range/oven and accompanying hood from the Kitchen. Maintain electric circuits for a future hood and range.
2. It appears that a water storage tank is necessary. Please advise to recommended size and location. The Committee wants to be sure that SP+A consults with the Fire Marshal, George Brennan, soon to verify the life safety features of the building, and especially, the fire suppression system.
The Committee is quite concerned that the Town removal of excess material from the site proceed in an expeditious manner so as not to interfere with the site contractor's work or schedule. We would like to schedule a meeting as soon as possible with Don Smith, the Contractor and representatives from the Town to coordinate this effort. Please coordinate this meeting.
We did receive your memo of April 13th and we will make decisions regarding your questions at the meeting on Monday, April 20th. We will also review the Add Alternate building elevation upgrades at that time. And thank you for the furniture plan~
~
Peter
Peter J. Springsteel Architect LLC
860-572-7306 Office
860-536-5325 Fax
860-794-0324 ~Cell
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