Center for Emergency services
North Stonington
40 Main Street
North Stonington, Connecticut 06359
860-535-2877
Special Meeting Minutes of June 11, 2015
ATTENDANCE:
Committee: Vice-Chair Joe Cassata, Greg Howell, Bob Shabunia, Charles Steinhart V., Sam Burdick
Others: Peter Springsteel, Project Manager, Kati Murphy, Committee Secretary
CALL TO ORDER
Meeting was called to order at 7:00 PM by Vice Chairman Cassata
MINUTES:
INVOICES:
CORRESPONDENCE:
Via e-mail to Committee:
Proposal for Additional Professional Services from Donald W. Smith, Jr., PE dated June 9, 2015
PUBLIC COMMENT:
OLD BUSINESS:
Peter presented an updated Schedule for Bidding to the Committee:
USDA Contract Approval (Steve Chrabascz): Pending Written Approval Upon review of Updated Contract Language
Bid Advertisement Date: Monday June 29, 2015
Pre-Bid Conference: Tuesday July 7, 2015
@ The Firehouse 12:00 Noon
Bid Closing Date/Public Opening: Friday July 24, 2015 @ Town Hall 12:00 Noon
Contract Award: Thursday August 6, 2015
Construction Commencement: Monday August 17, 2015
Construction Substantial Completion: Monday August 15, 2016
MOTION to approve the updated Bid Schedule was made by Charles Steinhart, V. second by Bob Shabunia
All in favor, motion passed.
Peter will notify Board of Selectman, Town Accountant, USDA, and Silver Petrucelli of the new schedule.
NEW BUSINESS:
Last week ledge had been encountered on the construction site. One location in particular is in the vicinity of the proposed underground stormwater system. Don Smith has submitted a proposal to Silver Petrucelli, in the amount of $4100.00 for redesign of the underground stormwater system to avoid the ledge. Additionally, Don will also prepare a plan with suggested test bore locations to identify any other areas of ledge within the Phase II excavation areas. The full amount of the proposal from Silver Petrucelli is $4555.00. This includes $4100.00 for Don Smith, plus 5% markup on his services, plus an additional $250 for coordination by Silver Petrucelli. The additional costs will be budgeted against Phase I of the project.
Arrangements will be made to have a drill rig come in to dig the test borings. They will probe in areas of proposed utility locations, building foundation, and the underground tank for the fire suppression system. Bob Shabunia mentioned that the coverage over the stormwater system needs to be addressed in the new design. Current plans are showing 12” of cover. The manufacturer states that 24” is required if vehicles will be parked on top. This was mentioned to Don at the June 4 construction meeting.
Nick Mullane had previously stated that while the drill rig is in town, he would like to have some borings done on Rocky Hollow Rd. in anticipation of future water line extension. Nick has stated that the Town will cover the costs of any test boring that is not directly associated with the CES project. Committee had no objections to this.
MOTION to approve Silver Petrucelli’s June 9, 2015 Proposal for Additional Professional Services, in the amount of $ $4555.00 was made by Charles Steinhart, V, second by Sam Burdick
All in favor, motion passed.
Peter will inform Silver Petrucelli and Don Smith of the approval, as well as USDA.
ADJOURN:
MOTION to adjourn was made by Sam Burdick, second by Greg Howell
All in favor, motion passed
Meeting adjourned at 7:56 PM
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