Center for Emergency services
North Stonington
40 Main Street
North Stonington, Connecticut 06359
860-535-2877
Meeting Minutes of October 5, 2015
ATTENDANCE:
Committee: Chairman Mark Perkins, Vice-Chair Joe Cassata, Brian Elias, Jon Bosma, Paul Kowack
Others: Peter Springsteel, Project Manager
CALL TO ORDER
Meeting was called to order at 7:11 PM by Chairman Perkins
MINUTES:
MOTION to approve minutes of September 21, 2015 was made by Paul Kowack, second by Joe Cassata.
All in favor, motion passed
INVOICES:
Silver Petrucelli invoice #15-1910 - $11,122.03
MOTION to approve by Paul Kowack, second by Brian Elias. All in favor, motion passed.
Peter Springsteel invoice # 092515 - $1,125.00
MOTION to approve by Paul Kowack, second by Jon Bosma. All in favor, motion passed.
Blu-Prints Unlimited #A150868 - $1361.40
MOTION to approve by Paul Kowack, second by Joe Cassata. All in favor, motion passed
Kati Murphy invoice #63 - $78.38
MOTION to approve by Joe Cassata, second by Brian Elias. All I favor, motion passed.
Paul Kowack has updated his spreadsheet to reflect drawing modifications. The number used for façade upgrades reflects Silver Petrucelli’s estimated figures.
Paul asked Mark Perkins if the issue of posting the meetings had been resolved. Mark indicated that it had.
CORRESPONDENCE:
Via e-mail to Committee:
Letter from USBank regarding short term borrowing.
PUBLIC COMMENT:
None
OLD BUSINESS:
Peter has reviewed the most recent updated drawings from Silver Petrucelli. He indicated that it appears that changes requested are reflected in them, with the exception of the Town Seal, which could not be located where originally requested, due to the necessity of the vents, it has been moved below the sign.
Building colors will be chosen once manufacturer is known. Peter has requested that Silver Petrucelli spruce up the colors on the 3D renderings in order that they look decent for the Power Point presentation.
Joe Cassata asked what Committee needs to do next while drawings/contract are under review by
Mr. Versteeg and USDA. Peter indicated that the Power Point presentation should be worked on.
The current schedule for moving the project forward is as follows:
Oct. 19 – advertise bid
Nov. 09 – open bids
Nov. 09 – present bids that evening to Board of Selectmen
Nov. 17 – Power Point presentation to Board of Selectmen
Nov. 18 – Power Point presentation to Board of Finance
Request approval from both Boards to move forward with Town Meeting.
Mark Perkins pointed out that Town elections are on November 3. There will be changes to both Boards of Selectmen and Finance. New Board members are going to want to take time reviewing the project prior to moving forward with a special Town Meeting. It is highly likely that if both Boards agree to a special Town Meeting, it may not happen until after the first of the year. Bids are good for 90 days. February 9, 2016 is 90 days from the bid opening. Mark indicated that First Selectman Mullane had been told by USDA that, as long as the low bidder is willing to do so, an extension of 30 days may be added.
Paul Kowack indicated that it is most important at this point to be certain of number accuracy. Brian Elias stated that he would review the IT and Radio figures and get back to Paul. The numbers Paul has from him for these items are now about a year old and most likely increased.
Peter had previously spoken with the Town Planner. He had indicated to Peter that once the new drawings had been received that he would take a look at them. Now that we have the drawings Peter will contact him.
Peter was also requested to send the Drop Box information to the Committee.
Mark informed the Committee that the First Selectman was upset the Representative Urban had been at the last meeting and he had not been informed that she would be in attendance. Joe Cassata stated that the Representative had texted him shortly before the meeting asking if it was OK for her to stop in and there really wasn’t time to let anyone know. Committee members were requested to inform the First Selectmen, via phone, email or text if this situation should arise again so that s/he can be present.
NEW BUSINESS:
Mark Perkins has spoken with ICONS newsletter coordinator and was told that they are willing to put notification regarding the project in their next newsletter.
The next Committee Meeting is scheduled for October 13, 2015. If reviews from USDA and Mr. Versteeg are not back Committee will use the time as a workshop for the Power Point presentation.
ADJOURN:
MOTION to adjourn by Brian Elias, second by Joe Cassata. All in favor, meeting adjourned at 7:41 PM
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