Center for Emergency services
North Stonington
40 Main Street
North Stonington, Connecticut 06359
860-535-2877
Meeting Minutes of May 11, 2015
ATTENDANCE:
Committee: Paul Kowack, Sam Burdick, Jon Bosma, Bob Shabunia, Joe Cassata
Mark Perkins, Brian Elias, Charles Steinhart, V
Other: Peter Springsteel, Owners’ Rep., David Stein, Silver Petrucelli, Kati Murphy, Committee Secretary
CALL TO ORDER
Meeting was called to order at 7:02 PM by Vice Chair Cassata
MINUTES:
INVOICES:
Silver Petrucelli invoice #15-1076 - $74,250 for 95% construction documents
MOTION to approve payment made by Jon Bosma, second by Sam Burdick
All in favor, motion passed.
CORRESPONDENCE:
None
PUBLIC COMMENT:
None
OLD BUSINESS:
Peter Springsteel had clarified with Versteeg Assoc. that their Third Party Code Review would, in fact, also include building code. Kati Murphy will have Nick Mullane sign the Letter of Engagement with Versteeg and send it out first thing in the morning.
David Stein was asked what the status was of Don Smith’s additional services fees. Peter Springsteel stated that when it was decided to split the project into two phases an agreement/change order between the Town and SP&A was put in place. At that time several people had asked if that would cover everything. Peter was unsure as to whether or not construction administration was discussed/included in that agreement. The Town’s position is that it should have been covered in that agreement
David indicated that it was not. The agreement to break the project into two phases covered the preparation of documents. The original proposal had a schedule that was for a single phase project. The project has gone beyond that original schedule. Breaking the project into two phases required development of a separate set of engineered plan and specs. It also included multiple additional visits and meetings. The dollars don’t align with the amount of effort taking place on the Construction Administration side. There have been additional visits by Don to the Town, plus review of Change Orders and Pay Requisitions. Paul Kowack indicated that Don’s charges need to be reconciled and perhaps a Change Order would be advisable.
David was asked if the 20k gallon tank for fire suppression was going to have significant impact on the overall budge. David indicated that the cost would likely be in the $75k range. David was also asked if the tank could be moved to a location other than in front of the bays. He responded that this was the best likely location for it, but he would have his team take another look to see if there may be other options.
Peter Springsteel indicated that the removal of the wire fence on the Rt 2 side of the project needs to be indicated on sheet C3. The length of the stone wall needs to be noted on that sheet as well. It was suggested that the stone wall become the replacement for the wire fence.
When site work has been completed, a detail of existing site conditions will need to be provided for the contractor for Phase II. Final grade will need to be surveyed and there does not appear to be a line item for this additional survey. David needs to go back and check to what extent Don Smith needs to provide an “as built” drawing.
Peter went on to comment on 95% drawings he had looked at, to date. Sheet C7 had Mark Perkins as the individual responsible for maintenance of erosion control structure. It should be changed to Nicholas H. Mullane II, or his designee.
Discussion and review of the 95% drawings continued with only those sections that Peter reviewed being discussed. Sub-committees have not all reported back. Silver Petrucelli needs to have all comments back to them by May 19 in order to incorporate any changes to the drawings and have all of their documentation ready to bid the project by the end of this month. Anything that doesn’t make it in on time could be included as an addendum. David is still awaiting response back from USDA.
Peter questioned the folding doors in multi-purpose room. They are not sized on the plans and appear to be pretty big. If there is a way to minimize the loss of space please do so. Silver Petrucelli was waiting to coordinate with an actual product before they sized them on the plans. The folding doors are not sound proof, but sound attenuating.
On sheet A1.1 Peter did not see the add alternate for façade upgrade. It is not included in the plans at this point. SP&A has not been authorized to produce a version that includes these upgrades. If budget allows after bids are opened, it could be included as a Change Order immediately after bid opening.
Sub –Committees are expected to be ready to present all of their comments at the May 18 meeting so that they can be forwarded to Silver Petrucelli on the 19th.
NEW BUSINESS:
Mark Perkins presented to the Committee a proposal from Suchocki & Son relative to a proposed grade change to the work at the back of site. As the plans currently are, a 2:1 slope is proposed for this area. Mr. Suchocki is proposing a change to 3:1 slope. The Committee would like input from Don Smith, relative to this change, before making any decisions and presenting them to the Board of Selectmen
Kati Murphy will ask Mr. Suchocki to contact Don to discuss the changes and potential impacts so that the Committee can make an informed decision at the next meeting on May 18.
ADJOURN:
MOTION to adjourn made by Jon Bosma, second by Charles Steinhart V.
All in favor, motion passed.
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