North Stonington Volunteer Fire Company
EMS Building Committee
Meeting Minutes for September 8, 2014
Location: North Stonington Volunteer Fire Company – Meeting Room
267 Norwich-Westerly Rd., North Stonington CT
In Attendance: Mark Perkins, Chair, Joe Cassata, Vice Chair, Charles Steinhart, V; Jon Bosma; Bob Shabunia, Ryan Burdick; Marc Tate, Paul Kowack, Nick Mullane,
Kati Murphy; Peter Springsteel
Selectman: Mark Donahue, Bob Testa
Board of Finance: Daniel Spring, Emil Pavlovics,
Silver Petrucelli: David Stein, Don Brown
Tim Main, Sr.
Meeting called to order at 7:03 PM by Chairman Perkins
Minutes: Motion by Mark Perkins to accept the minutes of Sept 3, second Joe Cassata. Motion passed, minutes approved.
Correspondence, Bills, and Invoices:
Invoices:
Silver Petrucelli Invoice #14-1366 in the amount of $7408 approved for payment
Correspondence:
Copy of letter from Cherenzia and Associates, LTD – The letter was a review of the project site plan for Senior Planning and Zoning Officer Juliet Lemming
Public Comment.
None
Old Business:
With members of both the Boards of Selectmen and Finance present, Paul Kowack explained his role in monitoring the Committee’s budget. At the previous meeting there had been some question regarding invoicing. David Stein and Paul Kowack went through the process and clarified the gray areas. David Stein also gave a breakdown of the division of various expenses associated with the entire project. David stated that theirs is a “not to exceed, fixed fee agreement” with a maximum obligation of $297,030. The only additional charges from Silver Petrucelli will be $5900 for preparation of the RFP for the site. Original plan was to bid building and site excavation together under one RFP. The $5900 increased the contract cost with Silver and Petrucelli to $302,980. The $5900 is a change order with the architect.
Paul and David will coordinate on budge analysis.
Paul Kowack also noted the Peter Springsteel’s budget is over by $1160 because the Committee voted to approve a not to exceed amount of $7050. The Committee will need to vote to appropriate additional fund to this account to cover the cost.
The Committee will need to set a budget amount for Kati Murphy’s services.
The Town has short term borrowed approximately $700,000 to cover existing cost associated with the project.
Bob Shabunia inquired as to when Committee voted to approve the change order from Silver & Petrucelli to the pull site work out as a separate RFP. The cost of the change is $5900. Kati will need to review past minutes to determine date.
Once bids are in for the site work the Town will have a clearer picture of available finances.
David presented schematics for a proposed basic bid, with the intent of adding architectural amenities as the budget allowed. There was concern that we would be constructing a building with nothing in it and that the Fire Company would not be fully functional. Mark Perkins stated that the Fire Company is already fully functional. Compromises need to be made in order to meet budget.
The Committee needs to work on what is important now and what can wait. Marc Tate recommended installing core technological systems, then phase others in over a period of time.
Marc, Brian Elias, and Charlie Steinhart are working on compiling this information, along with FFE needs/wants.
David Stein discussed the concern that the elevations of the proposed building and the 3D rendering of the building would meet the architectural review standard that are part of the special permit approval for the building by Planning and Zoning
Don Smith gave an overview of the site plan that is going before Planning and Zoning this week. He also reviewed with the Committee Cherenzia’s comments on the site plan. He addressed each of the comments to the satisfaction of the Committee.
It was noted that lighting for the site will be LED, full cutoff and dark sky compliant.
There are still questions regarding soft costs. Peter and David have agreed to collaborate on getting this information, which will include owner’s representative, administrative and legal fees, owner’s clerk of the works, third party material testing/inspection.
Final comment from Emil Pavlovics was that the Committee should also be considering operational costs of the new facility, going forward.
Motion to adjourn:
Motion to adjourn made by Joe Cassata, second by Charles Steinhart V. Meeting adjourned at 9:30 PM
| 