North Stonington Board of Finance
Draft Meeting Minutes
of
Wednesday August 26, 2015
New Town Hall
North Stonington, CT
1. Call to Order Acting Chairman Tim Main called the meeting to order at 7:36 PM. Brent Woodward, Charlie Steinhart, Emile Pavlovics and Mustapha Ratib were present. Dan Spring was absent.
2. Public Comments and Questions: Bob Carlson, Chairman of the BOE, asked if a member of the BOF would be appointed to the Tri Board steering committee. Tim Main noted that no action as yet had been taken to fill the slot. Bob Carlson stated that not having a BOF member on the steering committee at this time would not have a negative impact.
Joe Gross reminded the BOF of the benefits of having a template for additional appropriations.
3. EMS/Firehouse Complex: Mark Perkins briefed the BOF on the progress of the project. Five bids for phase 2 (construction) had been received and the lowest bidder came in at $5.4M which would push the project beyond the $6.36M approved by the Town given the costs incurred to date on the project. Given the complexity of the specifications and lengthy contract amendments and the need to modify the exterior design for a better presentation, the bid process will be repeated starting September 14, 2015. Bids will be due back October 4, 2015. As many as nine bidders may participate.
If pricing remains above what has been approved, the additional funding will require Town approval. If not approved by the Town, Mark Perkins stated his committee had no intentions of reducing the building size to be comparable to what the combined firehouse and ambulance facility currently are in size. Should this scenario occur, no path forward has been planned.
4. BOS: Fiscal Year 2014-2015 Closeout; Appropriations; Project Updates: In a letter dated August 26, 2015, the BOS estimated that General Government unexpended funds could be $132,316 and requested approval of two transfers. One for money into the State Police line item for grant expenditures and the second for money into the tax refunds line item for tax refunds given to tax payers who had over paid.
A motion was made by Tim Main to approve the following two transfers:
$5,055 from line item B15.02 Economic Development Coordinator to line item B26.04 State Troopers and
$17,220 from line item B20.05 Medical Insurance to line item B30.01 Tax Refunds.
The motion was seconded by Brent Woodward and carried 4-1-0. Emile Pavlovics disapproved.
No project updates were provided by the First Selectman Nick Mullane.
5. BOE: Fiscal Year 2014-2015 Closeout: The BOE has reported a return of $73,151 to the general fund.
6. Tax Report: The tax report for the month ending July 2015 was reviewed. Tim Main will follow up with the tax collector regarding a question concerning receipt of the monthly report from Credit Information Bureau.
7. Future Strategies: Chairman Position: Assuming Dan Spring submits his resignation to the Town Clerk, Tim Main will continue his position as acting chairman until the next election cycle and new BOF officers are elected.
8. Previous Minutes: Emile Pavlovics moved to approve the meeting minutes of June 10, 2015 as amended. The motion was seconded by Charlie Steinhart and carried 4-0-1. Mustapha Ratib abstained.
Emile Pavlovics moved to approve the meeting minutes of June 24, 2015 as written. The motion was seconded by Charlie Steinhart and carried 4-0-1. Tim Main abstained.
Charlie Steinhart moved to approve the meeting minutes of July 15, 2015 as amended. The motion was seconded by Emile Pavlovics and carried 5-0-0.
9. Adjournment: A motion to adjourn was made by Tim Main. The motion was seconded by Brent Woodward and carried 5-0-0. The meeting was adjourned at 9:42 PM.
Respectfully Submitted,
\ BBW \
Brent B. Woodward
Secretary, Board of Finance
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