North Stonington Board of Finance
Draft Meeting Notes
of
Wednesday, march 4, 2015
New Town Hall
North Stonington, CT
1. Call to Order: Chairman Dan Spring opened the meeting at 7:32 PM as a workshop awaiting Mustapha Ratib who joined the meeting at 7:43 PM to make a quorum. Other members present were Emile Pavolvics and Tom Main. Charlie Steinhart and Brent Woodward were absent.
2. Public Comments and Questions: No comments or questions.
3. EMS/Fire Complex Building Project: Current status was presented by Joe Casada, Vice Chairman of the committee. Mark Perkins was absent. The presentation illustrated estimates for construction developed by a contracted estimator. With contingences of 5%-10% built into the overall, price for construction was proposed at $6,827,648. This represented a potential overrun on the approved amount of $6,330,000. It is noted that the estimate is prior to any bids from potential contractors. Bid packages with construction documents are projected to be reviewed by USDA within 3-4 weeks. RFPs will be then forwarded to contractors potentially within 4 weeks thereafter. Lengthy discussion with building committee members emphasized the need for this project to come in on
budget.
4. BOS: Nick Mullane, First Selectman, presented updates on current projects. The Hewitt Dam project is currently on hold due to weather.
The Boombridge Bridge, now being overseen by the State, will have schedule extended due to issues to be addressed by DEP. Again, it was noted that there will be no further cost to the Town of North Stonington.
The sewer study is considering the potential tie in to the Stonington system, as well as other strategic options. Both sewer and water professionals will provide assessments of what may benefit the future needs of the Town.
5. BOF: The auditing service of Sandra Welwood LLC was discussed with the potential of an interview with the auditor relative to the audit report of fiscal year 2014/2015.
The Tax Report was reviewed. It was noted that uncollected percentages were less than the previous months report. The collected percentage is currently at 95% with the 5% uncollected being pursued.
6. Previous Minutes: A motion to approve the minutes of February 18, 2015 was presented by Dan Spring as amended and seconded by Tim Main. The vote was 4-0-0 to approve.
7. Future Strategies: A discussion reviewing the Tri Board meeting for School Facilities Modernization developed a focus on the priorities of high school science labs, moving the 6th grade to the elementary school and moving the Administrative Office of the elementary school to the front entrance.
8. Adjournment: A motion to adjourn was presented by Dan Spring and seconded by Tim Main. The adjournment was at 10:05 PM with a vote of 4-0-0.
Respectfully Submitted,
Daniel Spring
Chairman, Board of Finance
| 