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North Stonington Board of Finance
Draft Meeting Minutes
of
Wednesday, December 3, 2014
New Town Hall
North Stonington, CT
1. Call to Order Chairman Dan Spring called the meeting to order at 7:31 PM. Brent Woodward, Charlie Steinhart, Emile Pavlovics, Mustapha Ratib and Tim Main were present.
2. Public Comments and Questions: No comments or questions.
3. BOS: De-obligations, Capital Projects/ Transfers/Appropriations (DUI, Rural Roads, SCBA, Tribal Recognition: First Selectman Nick Mullane, in a letter dated December 3, 2014, requested the BOF to de-obligate numerous monies from capital projects not expended in FY 2013/2014. During a detailed review, it was clarified that only those items classified as capital nonrecurring needed de-obligating which required approval at a Town meeting. Accordingly, Dan Spring moved to bring the de-obligation of the Wash Station at $13.00 and the Plan of Conservation and Development at $837.00 to a Town meeting for approval. The motion was seconded by Charlie Steinhart and carried 6-0-0.
In a letter dated December 3, 2014 the BOS requested an additional appropriation, not to exceed $20,000, for Safety Contained Breathing Apparatus (SCBA) and cylinders (line item C3.25) used by the Fire Department. Although the general consensus by the BOF was in support of the request, no action will be taken until receipt of the anticipated grant.
In a letter dated December 3, 2014 the BOS requested an additional appropriation of $48,825 for the 2015 Comprehensive DUI grant. This money will be reimbursed by federal funding. Dan Spring moved to bring an additional appropriation in the amount of $48,825 (line item B26.04 State Troopers) to a Town meeting for approval. The motion was seconded by Tim Main and approved 6-0-0.
The First Selectman provided no new spending figures associated with Tribal Recognition attorney fees.
4. Audit Review (2013-2014): Sandra E. Welwood, LLC Certified Public Accountants: Sandra E. Welwood, LLC presented the BOF with the draft audit for FY 2013/2014 noting the marked improvement since providing this service to the Town three years ago. Although no material deficiencies were noted, three comments pertaining to the following were generated from the audit and will be addressed in coming months.
• Student Activity Funds
• Special Education Grant Fund and School Lunch Fund
• Property Taxes
Dan Spring moved to accept the draft audit prepared by Sandra E. Welwood, LLC for FY 2013/2014 as amended. The motion was seconded by Mustapha Ratib and passed 6-0-0.
5. BOF Fiscal Polices: Dan Spring provided the BOF with the second draft copy of the Undesignated Fund Balance policy, the first financial policy/procedure for review, which incorporated comments from a previous review by the BOF.
Dan Spring moved to bring the Undesignated Fund Balance policy, as adopted by the BOF, to a Town meeting for approval. The motion was seconded by Emile Pavlovics and passed 6-0-0.
6. Previous Minutes: Dan Spring moved to approve the minutes of November 19, 2014 as amended. The motion was seconded by Charlie Steinhart and carried 6-0-0.
7. Future Strategies: Fiscal Policies, Budget Prep (2015-2016): Capital projects will be the subject for the next fiscal policy development.
8. Adjournment: A motion to adjourn was made by Dan Spring. The motion was seconded by Mustapha Ratib and carried 6-0-0. The meeting was adjourned at 10:47 PM.
Respectfully Submitted,
\ BBW \
Brent B. Woodward
Secretary, Board of Finance
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