North Stonington Board of Finance
Approved Meeting Minutes
of
Wednesday, November 19, 2014
New Town Hall
North Stonington, CT
1. Call to Order Chairman Dan Spring called the meeting to order at 7:32 PM. Brent Woodward, Charlie Steinhart, Emile Pavolvics and Tim Main were present. Mustapha Ratib was absent.
2. Public Comments and Questions: No comments or questions.
3. BOS: De-obligations, Capital Projects/ Transfers; Project Updates; Tribal Recognition: First Selectman Nick Mullane stated he would bring the de-obligation discussion to the BOS and report the outcome to the BOF at a future meeting.
Concerning project updates Nick Mullane offered the following:
• Bids for excavating the EMS/Fire House site have been received. The lowest bidder, Suchocki & Son Construction, at $465,000 was their baseline price. Additional cost would be incurred if ledge were encountered, as it most likely will be based on test borings made for the Town. The site arrangement will be revisited to minimize the impact of removing the ledge.
• Hewitt property dam is progressing within budget and on tract to meeting the 242 day contract span. Of course weather can always influence the timeline.
• Boombridge Road bridge construction bids are due to be issued during January/February 2015. Order placement could occur in July 2015. Construction of the bridge, under the authority of the Connecticut Department of Transportation, will take 12 months with no financial burden placed on the Town.
• Essentially no forward motion was been made with the town of Stonington regarding a connection being made to their sewer line by the town of North Stonington.
Nick Mullane explained to the BOF that State funding to the municipalities including North Stonington had all but stopped affecting FEMA reimbursement
money for the Village Green bridge repair and Local Capital Improvement Program (LOCIP) funding.
The First Selectman provided no new spending figures associated with Tribal Recognition attorney fees.
4. EDC: Economic Development Update: P&Z, Update: Applications for the EDC part time consultant have been received and are being reviewed by the EDC and BOS.
The Planning and Zoning enforcement officer position, which was recently vacated by Juliet Leeming, has been filled. Start time is January 2015.
5. BOF Suspense Report; Fiscal Polices: The Suspense Report dated November 12, 2014 submitted by the tax collector was reviewed by the BOF. A motion was made by Dan Spring recommending the transfer of certain uncollected taxes to the Suspense Tax Book. The motion was seconded by Brent Woodward and carried 5-0-0.
Dan Spring provided the BOF with a draft copy of the Undesignated Fund Balance policy, the first financial policy/procedure for review. Numerous comments were made by BOF members that will be incorporated into the draft for further action.
6. Previous Minutes: Dan Spring moved to approve the minutes of November 5, 2014 as presented. The motion was seconded by Charlie Steinhart and carried 5-0-0.
7. Future Strategies: Audit Review: Draft; BOF11/19/14 2013/2014: The draft audit report for FY 2013/2014 will be presented by the auditor during the December 5, 2014 BOF meeting.
8. Adjournment: A motion to adjourn was made by Dan Spring. The motion was seconded by Tim Main and carried 5-0-0. The meeting was adjourned at 9:32 PM.
Respectfully Submitted,
\ BBW \
Brent B. Woodward
Secretary, Board of Finance
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