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North Stonington Board of Finance
Approved Meeting Minutes
of
Wednesday, October 15, 2014
New Town Hall
North Stonington, CT
1. Call to Order Chairman Dan Spring called the meeting to order at 7:32 PM. Brent Woodward, Emile Pavolvics, Charlie Steinhart and Tim Main were present. Mustapha Ratib was absent.
2. Public Comments and Questions: No public comments or questions. Brett Mastroianni, Chairman of the Economic Development Commission (ECD), did at this time address the BOF and the discussion can be found below in item 5.
3. BOS: De-obligation; Capital Projects/ Transfers; Project Updates; Tribal Recognition: De-obligation of funds was deferred.
The Planning and Zoning Commission approved the EMS/Firehouse project site plan on October 9, 2014.
A balance of between $6,000 and $7,000 remains in the budget to continue efforts dealing with Tribal Recognition. The recent attorney spending levels have been in the $25,000 per month range. Any spending currently in excess of the $7,000 will require a Town meeting.
4. BOE: Monthly Report; School Building Project Review: The BOE expense report for the month of September 2014 was provided to the BOF. No date has been set for the next meeting between the BOS, BOF and BOE to discuss where the school building project is going.
5. EDC: Economic Development Update: Brett Mastroianni addressed the BOF requesting what action the BOF deemed necessary in order for the EDC to post the job description for the EDC part time consultant position funded in the current year budget. In response to his question, Dan Spring stated that the need for the position was fully understood and paramount to promoting economic development in the Town and accordingly the BOF had approved the requested funding in the FY 2014/2015 budget. He further stated that even though the evaluation criteria for the position had not been reviewed by the BOF as was expected before posting the job, the authority for posting the job, selecting and vetting candidates and ultimately hiring the consultant was not the responsibility of the BOF but clearly belonged
to the BOS. First Selectman Nick Mullane presented to the BOF and EDC Chairman, for the first time, a document defining the evaluation criteria. Brett Mastroianni said he would submit that criteria to the EDC, during the next EDC meeting, for approval. If approved by the EDC, the BOS will take action as considered necessary to post the job. All parties were satisfied with this course of action, which required no additional involvement by the BOF.
6. BOF Suspense Report, Fiscal Polices: Dan Spring will take action to have the Suspense Report signed by the new tax collector and will also draft an initial revision of a reserve fund balance policy for review by the BOF.
7. Previous Minutes: Dan Spring moved to approve the minutes of October 1, 2014 as amended. The motion was seconded by Charlie Steinhart and carried 4-0-1. Tim Main abstained.
8. Future Strategies: Alternates, Draft of Ordinance, Community Conversation: Approval of BOF alternate members and establishing an ordinance for seating non elected BOF members will be, in part, the subject of a Town meeting on October 20, 2014.
The second annual Community Conversation sponsored by the Interested Citizens of North Stonington (ICONS) will be held on October 18, 2014 in the elementary school multi-purpose room.
9. Adjournment: A motion to adjourn was made by Dan Spring. The motion was seconded by Tim Main and carried 5-0-0. The meeting was adjourned at 10:15 PM.
Respectfully Submitted,
\ BBW \
Brent B. Woodward
Secretary, Board of Finance
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