North Stonington Board of Finance
Special Meeting Agenda Wednesday September 10, 2014
New Town Hall
North Stonington, CT
@ 7:30pm
Draft Minutes
1. Call to Order: The meeting was called to order by the Chairman at 7:35pm. Those present were Dan Spring, Tim Main, Charlie Steinhart and Emile Pavlovics. Members absent were Mustapha Ratib and Brent Woodward.
2. Public Comments and Questions: There was no public present.
3. BOS: Mr. Nick Mullane led with the topic of the EMS/Fire Complex Building Project update. The building committee had met on September 8th with a presentation by David Stein of Silver/Petrcelli, Project Manager. He previewed that the project was anticipated to be completed within the budget of $6.36 million. A site assessment for development had been completed by Cherenzia & Associates. The package for excavation of the site was to be presented to PNZ on September 11th. This action was intended to lead to RFP for site development by mid October 2014 with it being awarded potentially by mid November 2014. It was suggested that, on the near term, a public informational meeting be held featuring a conceptual view of the project.
The BOS were presenting the BOF with a 2013-2014 fiscal year closeout with a projected $99K surplus, unaudited. In addition, it was forecasted that the closed School Building Project Bond will have an approximate $325K reimbursement to the Town from the State. FEMA reimbursement for the completed Village Green Bridge Project is projected at $260K. These reimbursements are indicated to be received by the Town by the end of September 2014.
For additional appropriations, the Board of Selectman requested $16,000.00 for the State Police Grants, fiscal year 2014-2015. A motion was presented by Tim Main and seconded by Dan Spring. The motion carried with the vote 4-0-0.
First Selectman, Nick Mullane, addressed the current status of Tribal Recognition and the potential impact on the Town’s Grand List. In that the Town has an ordinance to oppose annexation issues, the Tribal Recognition Attorney fees line item was to be utilized.
Mr. Mullane continued by reporting on the status of Capital Projects. Most recently, the completion of the Town Hall parking was within budget. He shared that the bid to repair the Hewitt Dam was awarded to Mattern Construction Inc. of Baltic for repairs to the Hewitt Dam in the amount of $455,060.00. Currently, work on this project is due to begin.
Relative to the Boombridge Bridge, RFPs for the project are to be sent out by the end of January 2015 and awarded potentially in 90 days thereafter. Completion schedule is anticipated to be one year from commencement of work. There is no further fiscal exposure to the Town on thIS project.
The sewer study was discussed with no progress having been made over the last 8 months. This due to a faltered dialog, with the Town of Stonington, on the potential tie-in to their system.
4. BOE: The 2013-2014 fiscal year closeout for the Board of Education resulted in a positive surplus of $73,765.00, unaudited. These assets are to be returned to the Town’s Undesignated Fund.
5. Tax Report: The current monthly tax report was reviewed. A request has been made for a report on larger delinquencies and their status. The past years Suspense Report was also requested for the meeting of Board of Finance, September 17th. A request for more detailed reporting by the Tax Collector was requested to happen within 30 days.
6. BOF: The development of Fiscal Policies was deferred due to the attendance level of members. Moreover, it was suggested that a workshop be set up to allow for proper time to address these matters.
7. Previous Minutes: Previous minutes were not presented for approval due to the absence of the Board’s secretary, Brent Woodward.
8. Future Strategies: There was a three board meeting on September 9th to discuss, in review, the last School Building Project referendum. Further details are still to be developed as to how and when to move the issue forward. The Board of Selectman have drafted an ordinance for alternates to the Board of Finance. This will be presented to a Town meeting, September 29th. To date, the draft has not been reviewed by the Board of Finance.
9. Adjournment: The Board of Finance adjourned at 10:25pm with a motion presented by Dan Spring and seconded by Charlie Steinhart. The motion passed 4-0-0.
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