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North Stonington Board of Finance
Approved Meeting Minutes
of
Wednesday, July 16, 2014
New Town Hall
North Stonington, CT
1. Call to Order Chairman Dan Spring called the meeting to order at 7:32 PM. Brent Woodward, Emile Pavolvics, Tim Main and Charlie Steinhart were present. Mustapha Ratib was absent.
2. Public Comments and Questions: No comments or questions.
3. BOS: Fiscal Year End; Transfers; Project Updates, EMS/Fire Complex: Nick Mullane briefed the Board on numerous transfer requests that he will present at the next meeting for action in support of closing out the 2013/2014 fiscal year. He will also provide FY 2013/2014 budget closeout numbers at the next scheduled meeting.
Regarding ongoing Town projects, Nick Mullane noted the following:
• Parking lot wall repair is approaching completion. Moving a utility pole, completing the final paving and final detail work are all that is left.
• Boombridge Road bridge design effort is 90 percent complete. Construction contract should be out to bid in January 2015. Bridge construction is estimated at $2,760,000.
• Four bids for Hewitt dam repair have been received. Two of the four are not compliant.
• Sewer Study: Stonington has informed the Town that they will conduct an independent study to determine the impact on their operating system and the cost to North Stonington if a connection were to be made.
Mark Perkins, Chairman of the EMS/Fire complex design/construction project briefed the Board on the current status of the same. The architectural firm of Silver and Petrucelli, who is under contract with the Town for design services, has estimated the construction cost to be over budget by $2.2M. Overruns are attributed to an increase in square footage costs and site preparation costs. Mark Perkins is determined to provide the Town with a five bay firehouse that can be built within the approved $6.34M that may require a steel building. Silver and Petrucelli will be advised to take what action is necessary to ensure the project is completed within the $6.34M amount. A follow up briefing will be made to the Board during the August 20, 2014 scheduled meeting.
4. BOF: Tax Suspense Report; Collections Policy: The tax suspense report dated June 11, 2014 was reviewed by the Board and questions were asked that Dan Spring will resolve with the tax collector and bring to the Board at the August 20, 2014 scheduled meeting.
5. BOE: Proposed School Building Project; Fiscal Year End: Nick Mullane submitted a letter to the Board which forwarded a draft plan from the BOS which if executed well enough could result in a Town approved school expansion program. A kick off meeting between the BOE, BOS, BOF and Ad Hoc School Building committee is scheduled for early August 2014.
6. Future Strategies; Fiscal Policies, Alternatives: Dan Spring expressed his desire to have the fiscal policies wrapped up by the last meeting in September.
7. Previous Minutes: Dan Spring moved to approve the minutes of July 2, 2014 as amended. The motion was seconded by Tim Main and carried 5-0-0.
8. Adjournment: A motion to adjourn was made by Dan Spring. The motion was seconded by Charlie Steinhart and carried 5-0-0. The meeting was adjourned at 10:54 PM.
Respectfully Submitted,
\ BBW \
Brent B. Woodward
Secretary, Board of Finance
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