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North Stonington Board of Finance
Meeting Minutes
of
Wednesday, April 9, 2014
Elementary School Library
North Stonington, CT
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- Call to Order: Chairman Dan Spring called the meeting to order at 7:32 PM. Brent Woodward, Charlie Steinhart, Tim Main and Emile Pavolvics were present. Mustapha Ratib arrived at 9:00 PM and left at 9:17 PM.
- Public Comments and Questions: Comments addressing the school building project emphasized the need to bring the question to the Town for a vote after full disclosure of the financial impacts.
- BOE: School Building Project Proposal; Resolution:
In a continuation of the April 7, 2014 BOF meeting focused on the school project, Superintendent of Schools Peter Nero provided the Board written notification that the Connecticut Department of Education would not offer a written summary of resolution wording. Accordingly, the resolution would be worded exactly as approved by the BOS. When asked if a plan modification reducing the cost could be developed by the June 30, 2014 dead line, Walter Mathwich, Chairman of the ADHOC building committee, noted it could not. After a discussion reflecting basically what had been said during the April 7, 2014 BOF meeting, Dan Spring moved the following;
RESOLVED, that the Board of Finance recommends that the Town of North Stonington appropriate $46,990,000 for costs with respect to the design, construction, equipping, and furnishing of additions and renovations to Wheeler Middle and High School and North Stonington Elementary School; and that the Town issue bonds or notes and temporary notes in an amount not to exceed $46,990,000 to finance the appropriation.
Improvements to the Wheeler Middle and High School are contemplated to include: (1) an approximately 30,050 square feet addition to accommodate the music program including: a band room and a chorus/orchestra room, storage; a gymnasium including storage, concession, locker rooms, public toilets, and a lobby/circulation space; a science addition with science laboratory classrooms, lab preparatory and storage rooms, a graphics, CADD and computer lab; and an addition for the kitchen and cafeteria; (2) improvements within the existing building including: fully renovated classrooms and science laboratories; updating of language laboratory and classrooms; integration of the art and technology program in a fully renovated space; renovation of all classrooms; renovations, and improvements at the media center and special
education programs; renovations associated with the nurse/hea1th clinic, administrative and guidance offices; and expansion and renovation of the cafeteria and kitchen; (3) various building systems improvements including: replacement of all mechanical, electrical, plumbing, and fire protections systems and infrastructure; security and communication systems upgrades; energy conservation improvements including exterior wall, door, window, and roof replacement or updates; central air conditioning system installation throughout the building; and installation of an emergency generator and alternative energy systems; (4) various code and ADA compliance improvements and renovations; (5) various site improvements including: separation of the bus/parent/student/parking and circulation; and (6) related improvements and work.
Improvements to the North Stonington Elementary School are contemplated to include: (1) an approximately 11,700 square feet addition to accommodate the music program including a band room that will be located on the stage, a gymnasium including storage, offices, public toilets, and a lobby/circulation space; (2) improvements within the existing building including: fully renovated classrooms and handicapped accessible toilets in the Pre-Kindergarten and Kindergarten classrooms; relocation of the art, music and technology program in a fully renovated space; relocation renovations and improvements of the media center and special education programs; renovations associated with the nurse/hea1th clinic, administrative and guidance offices; and expansion and renovation of the cafeteria and kitchen; (3) various
building systems improvements including: replacement of all mechanical, electrical, plumbing, and fire protections systems and infrastructure; security and communication systems upgrades; energy conservation improvements including exterior wall, door, window, and roof replacement or updates; central air conditioning system installation throughout the building; and installation of an emergency generator and alternative energy systems; (4) various code and ADA compliance improvements and renovations; (5) various site improvements including separation of the bus/parent/student/parking and circulation; accessibility to all site facilities; pavement resurfacing; physical education and athletic fields; and building access improvements; updating the site utility and drainage infrastructure; and (6) related improvements and work.
The appropriation may be spent for design, construction, acquisition and installation costs, site improvements, infrastructure improvements, equipment, furnishings, materials, architectural, engineering, consultant, and other professional fees including legal fees, administrative costs, including costs related to the application for and acceptance of grants, the payment of net temporary interest and other financing costs and other expenses related to the project or its financing. The Building Committee, for the School Project -- Wheeler Middle and High School and North Stonington Elementary School established by the Town Council for the project shall determine the final scope and particulars of the project. Said Building Committee may reduce or modify the scope of the project if funds are not sufficient to
complete the entire project, and the appropriation may be spent on the project as so reduced or modified. The Town anticipates applying for and receiving a grant from the State Department of Education to defray in part eligible costs of the project.
The motion was seconded by Charlie Steinhart and passed 6-0-0.
4. BOS: Project Updates, Financing; Tribal Recognition; Animal Control: Additional Appropriations; BOS Budget Prep Status: First Selectmen Nick Mullane requested additional appropriations for costs incurred with financing capital projects, Tribal Recognition attorney fees and animal control personnel wages and training. Each of the three is discussed below.
Financing capital projects: Dan Spring moved to approve additional appropriations for line items
D1.08 Truck Interest and Fees $1,325
D1.10~School Boiler Replacement Interest and Fees $1,326
D1.11 OTH Bridge Town Interest and Fees $1,325
C3.18 VFC Refurbishment of Engine #2 ` $5,416
C3.19 Town Hall Parking Lot Stonewall $5,417
C3.20 Hewitt Dam $6,250
C3.22 Sewer Study $5,417
The motion was seconded by Tim Main and passed 4-1-0. Emile Pavolvics disapproved.
Tribal Recognition: Dan Spring moved to approve an additional appropriation for line item B9.01, Tribal Recognition, of $19,100. The motion was seconded by Charlie Steinhart and approved 5-0-0.
Animal Control: Dan Spring moved to approve additional appropriations for line item B26.08, Animal Control Wages, of $1,000 and line item B26.09, Animal Control Expenses, of $5,300. The motion was seconded by Tim Main and approved 5-0-0.
The BOS budget proposal for FY 2014/2015 should be submitted to the Board by April 16, 2014.
- Future Strategies: Budget Prep PNZ and EDC; Fiscal Policies; Alternates: Discussion was deferred to a subsequent meeting.
6. Previous Minutes: Dan Spring moved to approve the minutes of April 2, 2014 as amended. The motion was seconded by Tim Main and carried 4-0-1. Brent Woodward abstained.
7. Adjournment: A motion was made by Dan Spring to adjourn. The motion was seconded by Charlie Steinhart and carried 5-0-0. The meeting was adjourned at 10:50 PM.
Respectfully Submitted,
\ BBW \
Brent B. Woodward
Acting Secretary, Board of Finance
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