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North Stonington Board of Finance
APPROVED Meeting Minutes
Wednesday, December 7, 2011
NEW TOWN HALL
40 Main Street, North Stonington, CT
- Call to Order: Acting Chairman D. Spring called the Board of Finance (BOF) meeting to order at 7:30 P.M. Acting Chairman D. Spring, E. Pavlovics, M. Ratib, E. Bresette and P. Nimirowski were present.
- Public Comments and Questions:There were no public comments or questions.
- Previous Minutes: E. Pavlovics moved to approve the BOF Regular Meeting Minutes of November 2nd as presented. M. Ratib seconded and the motion carried 4-0-0. (Note: E. Bresette joined the meeting at 7:45 PM).
E. Pavolvics moved to approve the BOF Regular Meeting Minutes of November 16th as amended (adjournment at 11 PM). M. Ratib seconded and the motion carried 3-0-1.
- First Selectman N. Mullane reviewed the potential 108 acre land parcel offered as a gift to N. Stonington. The parcel had been speculated to be utilized by the Eastern Pequot Development Corp. which is now defunct. The parcel south of Wintechog Hill Road is incomplete as to description and title search. More data need be developed before further consideration.
- It was reported that the audit being conducted by Marien & Company for the year ending June 30, 2011 was in the wrap-up phase and field work complete. A draft is soon to be available for review.
- Town credit card limits and utilization were presented to the satisfaction of the BOF’s inquiry.
- Information related to repairs to the Hewitt dam was developed. N. Mullane stated a proposal is in progress whereby the spill way would be expanded from 8 feet to as much as 45 feel to accommodate adequate passage. It was noted that funding would be minimally supported by FEMA.
- N. Mullane stated that bids were anticipated on December 12th for the Main Street bridge project. He projected the potential of the project to be awarded within 30 days from bid opening.
- Bulk waste fees at the Town Transfer Station are in review and will be determined no later than January 2012.
- N. Mullane spoke briefly about BOE’s anticipated report from architects relative to school building renovation. He also emphasized the need to align meeting calendars of BOS, BOE,and BOF to review data for the town’s consideration.
- A cursory review of the FY 2010-11 General Fund closeout was presented, dated November 23rd. It demonstrated a return to the General Fund of $420,664.
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- Presentation: REVAL 2011. Mr. Daryl Delgrosso stated the revaluation process though not complete was projecting evaluations of residential properties down an average 17% and commercial property evaluations down 7%. Waterfront properties and permanent manufactured homes assessment were under review. Personal property assessments were not complete, but motor vehicle assessments were higher, adding unbudgeted revenue, est. $86,300. He stated his expectation to sign the grand list by the end of January 2012. Appeal to be heard in March 2012.
- Presentation: Update Planning and Zoning: Ms. Juliet Leeming, Town Planner, spoke to the required 10 year update of the Town’s Plan of Conversation and Development due 2013. It was anticipated the Planning and Zoning budget was on course but awaited bids from vendors for accomplishing the scope of the update project. A discussion followed emphasizing necessary cooperation of the Town Boards and Commissions so that planning pursues a successful trajectory.
- Tax Collector Report: The Board reviewed that tax collections to date are on track.
- Town Audit
- Current audit process was updated by N. Mullane in his presentation with an anticipated draft by the next BOF meeting, December 20th.
- RFQ 2011-12 Audit is awaiting a list of qualified candidates from Marien & Company. It is projected RFQs to be mailed by the end of December 2011.
- Fraud Questionnaire: The questions have been responded to and await approval of BOF at the December 20th meeting.
- BOF Vacancy: The BOF regular meeting was rested to open a Special Meeting to consider the candidacy of Democratic Town Committee candidate Brent Woodward. The Special Meeting came to order at 9:25 PM. After an interview with Mr. Woodward a motion for his nomination to the BOF was presented by E. Pavlovics. For the 2 year term vacated by M. Donahue. IT was seconded by M. Ratib. The motion carried 4-0-0 (Note: E. Bresette retired from the meeting at 9 PM). Special Meeting adjourned at 9:55 PM on a motion by E. Pavlovics and seconded by P. Nimrenski, and carried 4-0-0. Regular meeting continued at 9:55 PM.
- BOF Strategy/Future Agenda Items:
- Audit Draft, year ending June 30, 2011
- Suspense List
- Fraud Questionnaire
- RFQ 11-12 audit
- Election of Officers
- January, Tri-Part Meeting, budget prep
- REVAL 2011
- Bulky Waste Fee Schedule
- Approval of 7 December 2011 Minutes
- Adjournment: D. Spring moved to adjourn. E. Pavlovics seconded and the motion carried 4-0-0. The meeting adjourned at 10:15 PM.
Respectfully Submitted,
Daniel S. Spring
Acting Chairman, Board of Finance
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