North Stonington Board of Finance
Meeting Minutes
of
Wednesday, November 6, 2013
New Town Hall
North Stonington, CT
1. Call to Order: Chairman Dan Spring called the meeting to order at 7:30 PM. Brent Woodward, Mike Urgo, Peter Nimirowski, Mustapha Ratib and Emile Pavolvics were present.
2. Public Comments and Questions: Joe Gross expressed his appreciation for the work the Board was doing with specific emphasis on the out going members Dan Spring and Mike Urgo. Joe Gross asked to be provided a copy of the FY2012/2013 audit report for which fieldwork is currently being done. Copies should be available in December 2013.
Regarding the question asked by Pat Lewis, at the previous Board meeting, concerning the elimination of the Hewitt dam rather than it being repaired, Dan Spring advised the Board he had provided her an answer via separate communication.
3. BOS: Project Updates; EMS/Fire Complex Update; Monthly Reports:
Project Updates First Selectmen Nick Mullane provided the following:
• Over the course of many months the Board and Selectmen have been discussing the merits of short term vice long term borrowing to pay of existing debt, capital projects and the new EMS/Fire complex at optimum rates. Nick Mullane agreed to arrange having a bond consultant attend the next Board meeting to provide a third party point of view.
• Six bid responses were received for repair of the Town Hall parking lot support walls. The low bid at $220,000 is within the approved budget of $280,000. The design/ construction award has yet to be made.
• Solicitations for repair of the Hewitt dam should go out in January, 2014.
• The cost to repair the Village Green bridge may be $23,000 less than budgeted.
• The final submittal to FEMA of $80,000 for the Town Hall bridge repair has been made.
• The Boombridge Road bridge repair design is stalled with the state (CT) DOT.
EMS/Fire Complex: Process/Time Line The request for proposal (RFP) for architectural services is being prepared by the building committee. Mark Perkins, the building committee chairman, will be invited to a future Board meeting to elaborate on project status.
Monthly Reports Copies of newly requested reports were provided in addition to the General Fund report dated November 4, 2013.
4. BOE Close Out of Fiscal Year 2012-2013; Monthly Reports:
The Board was provided a marked up financial report dated June 30, 2013 showing a year end give back of $2,650.54 as previously reported. Reports through September 30, 2013 were also provided. 89.55 percent of the approved budget has been expended and encumbered.
5. Tax Collector’s Report; Revised: The October 2013 Tax Collector Report was reviewed. Board member Mustapha Ratib requested any changes to the tax collection policy/procedures be submitted for review.
6. Budget 2013-2014; Preview Capital Reports: See paragraph 3 above.
7. Future Strategies; Annual Report; Fiscal Control Policies; Ambulance Services:
Annual Report Write-ups are being received. A reminded dated October 31,2013 was issued to all boards, commissions, etc to submit their sections.
Fiscal Control Policies Discussion pushed to post election Board membership.
Ambulance Service Previous meeting minutes will be reviewed to determine agreed upon action the ambulance organization would take regarding the budget process.
8. Previous Minutes: Dan Spring moved to approve the minutes of October 16, 2013 as amended. The motion was seconded by Mike Urgo and passed 5-0-1. Mustapha Ratib abstained.
9. Adjournment: A motion was made by Dan Spring to adjourn. The motion was seconded by Brent Woodward and passed 6-0-0. The meeting was adjourned at 9:58 PM.
Respectfully Submitted,
\ BBW \
Brent B. Woodward
Secretary, Board of Finance
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