North Stonington Board of Finance
Draft Meeting Minutes
of
Wednesday, October 2, 2013
New Town Hall
North Stonington, CT
1. Call to Order: Chairman Dan Spring called the meeting to order at 7:32 PM. Brent Woodward, Mike Urgo, Peter Nimirowski and Emile Pavolvics were present. Mustapha Ratib arrived at 9:33 PM.
2. Public Comments and Questions: No comments or questions.
3. BOS; Transfers/Appropriations Request; Project Updates; EMS/Fire Complex: Process/Time Line:
Transfers/Appropriations Request No action.
Project Updates First Selectmen Nick Mullane provided the following:
• The Town received a check from Northeast Utilities in the amount of $16,000 as a rebate for installing high efficiency natural gas boilers in the Middle school.
• Final cost numbers for the Main Street bridge and the Village Green bridge indicate both bridges were restored under budget.
• Repair of the Town Hall parking lot support walls, which are adjacent to the two streams, will go out to bid during October 2013.
• Repair of the Hewitt dam will go out to bid in January 2014.
EMS/Fire Complex: Process/Time Line A Town meeting is scheduled for October 21, 2013 at 7:00 PM in the New Town Hall to vote on an Ordnance for creating a committee that will oversee the design and construction of the new EMS/Fire complex. Nick Mullane will solicit advice from bond council on long term borrowing in support of funding both the EMS/Fire complex and other capital projects. Also in the pipeline is the establishment of a timeline for the project which will be available to the Town residents via the Town website.
Tribal Recognition (Additional Item) Nick Mullane offered numerous copies of documentation generated by the towns of North Stonington, Ledyard and Preston and the state, which provided comments on proposed changes to the regulations governing tribal land acquisition. This documentation was also released to local newspapers. Although Ledyard and Preston have been participating in the discussion, the cost of the effort has been carried solely by North Stonington. Nick Mullane will advise the Board of these costs by the end of October 2013. Dan Spring suggested that the issue be brought to a Town meeting for public awareness.
4. BOS & BOE Close Out of Fiscal Year 2012-2013; Monthly Reports:
The BOS continue to work with the BOE in bringing fiscal year 2012-2013 to closure. Monthly reports from the BOE are also an issue, in that after three months into the current budget year the Board has yet to receive any for review.
5. Tax Collector’s Report: A comparison of the newly formatted report dated September 2013 to the standard report for the same period indicate discrepancies in the numbers. A follow up meeting will be scheduled with the tax collector.
6. Budget 2013-2014; Preview Capital Reports: The monthly Profit and Loss report dated October 1, 2013 was reviewed. It was noted that item C3 (Selectmen Capital) showed spending levels at 100 percent. Nick Mullane explained this was due to an audit comment but would reconcile. He will also add monthly reports for CNR and Capital accounts.
7. Future Strategies; Annual Report; Fiscal Control Policies:
Annual Report Write-ups have been received from the Animal Control Office and the Town Clerk.
Fiscal Control Policies Effort continues in developing new financial reports and polices that will enhance control of Town fiscal matters.
8. Previous Minutes: Dan Spring moved to approve the minutes of September 18, 2013 as amended. The motion was seconded by Mustapha Ratib and passed 5-0-1. Peter Nimirowski abstained.
Dan Spring moved to approve the minutes of the September 26, 2013 workshop as amended. The motion was seconded by Mike Urgo and passed 5-0-1. Peter Nimirowski abstained.
9. Adjournment: A motion was made by Dan Spring to adjourn. The motion was seconded by Mustapha Ratib and passed 6-0-0. The meeting was adjourned at 10:40 PM.
Respectfully Submitted,
\ BBW \
Brent B. Woodward
Secretary, Board of Finance
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