North Stonington Board of Finance
Meeting Minutes
of
Wednesday May 2, 2012
New Town Hall
North Stonington, CT
1. Call to Order: Chairman Dan Spring called the meeting to order at 7:35 P.M. Emile Pavolvics, Peter Nimirowski, Mustapha Ratib and Brent Woodward were present. Elwin Bresette was absent.
2. Public Comments and Questions: None
3. BOE: Special Audit:
Dan Spring moved to engage in a discovery audit, for $2,500, to examine school fiscal matters relative to professional development and employee reimbursements, credit card expenditures, grant expenditures and activity fund accounts. Brent Woodward seconded the motion which carried 5-0-0.
This audit, which is in response to Bob Testa’s e-mail request for BOF action on school related fiscal matters, is scheduled to start on May 4, 2012. Bob Testa has agreed that all related activity on this matter would, from this point forward, be handled by the BOF. The funding will come from the Town operating budget. The BOS have concurred with this course of action.
4. BOS: Budget FY 2012/13 Review/Appropriations and Transfers:
Dan Spring moved to approve the transfer of $2,500 from line item BB20.06 (Employee Benefit/Pension) to line item BB3.01 (Auditing) to conduct a school related discovery audit into professional development and employee reimbursements, credit card expenditures, grant expenditures and activity fund accounts. Emile Pavolvics seconded the motion which carried 5-0-0.
Dan Spring moved to approve the transfer of $3,500 from line item BB20.05 (Medical Insurance) to line item BB10.01 (Wages-Assistant Clerk) to cover the cost of additional clerical support during the absence of the Town Clerk. Mustapha Ratib seconded the motion which carried 5-0-0.
Dan Spring moved that the BOS take action to reduce the compensation by the equivalent of four hours per week for the following Town hall positions. The BOF noted that the changes were at the discretion of the BOS and should be based on relative initiatives and capacity utilization.
· Selectmen’s Secretary
· Bookkeeper
· Assessor
· Assistant Assessor
· Tax Collector
· Town Clerk
· Assistant Town Clerk
· Senior Planning Zoning Officer
· Administrative Assistant
Peter Nimirowski seconded the motion which carried 3-1-1. Mustapha Ratib voted no and Emile Pavolvics abstained.
5. BOE: Budget FY2012-13/Review:
Dan Spring moved to grant the BOE their specific request to add an elementary school math intervention teacher and lead teacher increasing their proposed budget by $79,480 ($72,633 and $6,847, respectively) resulting in a 3.65 percent upward change from the previous year’s budget. Mustapha Ratib seconded the motion which carried 5-0-0.
6. Draft of Town Budget FY 2012-13: This item was deferred to the next meeting.
7. Audit 2011-12 Proposal/Review:
Dan Spring moved to rescind the motion made at the April 25, 2012 BOF meeting to award the FY 2011-12 audit services contract to Meyers & Company L.L.C. because of procedural irregularities occurring during the selection process. The motion was seconded by Brent Woodward and carried 5-0-0.
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The request for proposals will be reissued to the bidders with responses due by the end of May 2012. The Town attorney had been consulted on this issue and agreed to the steps being taken.
8. Tax Reports: The Tax Collector’s Report through April 2012 was reviewed for the grand list year 2010. Uncollected taxes for this period are greater than what was reported for the same period in the previous year.
9. Previous Minutes:
Dan Spring moved to approve the minutes of April 25, 2012 as amended. The motion was seconded by Peter Nimirowski and passed 5-0-0.
10. Future Agenda Items:
- Approval of May 2, 2012 Minutes
- Discovery Audit
- FY 2012-13 Budget Review
11. Adjournment:
A motion was made by Dan Spring to adjourn. The motion was seconded by Mustapha Ratib and carried 4-0-0. The meeting was adjourned at 11:17 PM.
Peter Nimirowski left the meeting at 11:05.
Respectfully Submitted,
Brent Woodward
Secretary, Board of Finance
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