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North Stonington Board of Finance
DRAFT Meeting Minutes
Wednesday, November 17, 2010
NEW TOWN HALL
40 Main Street, North Stonington, CT
1. Call to Order: Chairman M. Donahue called the meeting to order at 7:34 P.M. Chairman M. Donahue, P. Nimirowski, E. Pavlovics, M. Ratib, and D. Spring were present. E. Bresette was absent.
2. Public Comments and Questions: There were no public comments and/or questions.
3. Board of Education Financial Report: The BOE Financial Statement for the period ending October 31, 2010 was reviewed. Item 0211, Administrators Salaries, and Item 0640, Utilities, were discussed. Prior totals for these two Items were incorrect due to a bookkeeping error and were corrected in this report. There were no action items after the review.
4. Board of Selectman Financial Report:
- Additional Appropriation for FEMA Storm Funds: First Selectman N. Mullane indicated that the BOS were not ready to ask for an additional appropriation to cover Storm Damage repairs during this meeting. In a memo dated November 16, 2010, N. Mullane provided a detailed breakdown of the funds required to deal with each of the March 30, 2010 Storm repair projects. The memo listed the projects and showed the projected costs with an additional breakdown of money provided by FEMA and money the Town would have to provide. The BOS will provide additional details at the next BOF meeting.
- School Boiler Repairs: N. Mullane provided the BOF with a memo that indicated the latest estimate on the School Boiler Repair Project. The memo indicated a Bid Price of $492,522, a Chimney Inspection cost of $3,600, and a Contingency cost of $50,000 for a total of $546,122. The project has $112,000 designated in CNR from the 2010/2011 Budget.
- Additional BOS item: N. Mullane also discussed the status of the School Flashing Project. The Base bid has been awarded to Advanced Chalking Inc. The Peak portion of the project will be rebid due to new conditions being discovered.
5. Board of Finance Strategy:
- 2011 Meeting Schedule: The 2011 Draft BOF Schedule of Meetings was reviewed and E. Pavlovics motioned to approve the Meeting Schedule. D. Spring seconded the motion which was approved by a 5-0-0 vote.
- 2011 Draft Budget Development Calendar: BOF members will review the 2011 Draft Budget Development Calendar and address it at the next BOF meeting.
- Selection of Vice Chair: Deferred until next meeting.
- Executive Session – BOE Teachers Contract Negotiations: M. Donahue motioned to enter executive session at 8:25 P.M. P. Nimirowski seconded the motion which passed on a vote of 5-0-0. The BOF left the executive session at 8:50 P.M.
- M. Ratib left the BOF meeting at 8:51 P.M.
6. Previous Minutes: The BOF minutes of November 3, 2010 were reviewed. E. Pavlovics motioned to accept the minutes as amended. D. Spring seconded and the motion passed on a vote of 3-0-1 with P. Nimirowski abstaining.
7. Correspondence: Marien and Company, LLC provided an invoice dated October 31, 2010 totaling $15,163.00 for costs to date on the Town audit in progress.
8. Future Agenda Items Identification: N. Mullane provided a proposed Schedule D, Redemption of Debt for the BOF to review and to use for planning purposes at future meetings. In addition, M. Donahue provided the BOF with a graph of 2010/2011 revenues versus expenditures and a schedule of intergovernmental revenues. These items will be a monthly agenda item for the BOF to review.
9. Adjournment: P. Nimirowski motioned to adjourn at 9:11P.M. D. Spring seconded and the BOF adjourned on a vote of 4-0-0.
Respectfully Submitted
Mark Donahue
Chair
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