North Stonington Board of Finance
Meeting Minutes
Wednesday, November 19, 2008, 8:00 PM
40 Main Street, North Stonington, CT
1. Call to Order Chairman M. Donahue called the meeting to order at 8:03
PM. Vice Chair L. Southwick, Secretary T. Oswald, E. Bresette, and E.
Pavlovics were present. G. Herbert was in attendance for most of the
meeting via teleconference.
2. Public Comments and Questions Bob Shabunia, President of the North
Stonington Volunteer Fire Company, spoke about the financing for the new
fire truck.
3. BOS: Financial Reports
a. Additional Appropriations and Transfers
i. E. Bresette motioned for a vote to accept the proposition advanced by
First Selectman Mullane as follows: An additional appropriation for the
State Trooper's line item BB26.04, of $54, 937, for the recently approved
DUI grant. L. Southwick seconded the motion. Discussion followed and the
motion passed 5-0-0.
ii. Approval of an Additional Appropriation to the Local Capital Improvement
line item B27.00, in the amount of $30,000 for the Broombridge Bridge. L.
Southwick motioned for a vote to accept the proposition as advanced by First
Selectman Mullane. E. Bresette seconded the motion. Discussion followed
and the motion passed 4-1-0 with E. Pavlovics voting against.
iii. Approval to transfer the remaining balance of the Seaport Hewitt
property funds approved by referendum of 25 Aug 2008 (of approximately
$206,842), to a new Capital Non-Recurring expense line item in order to
complete the project. E. Pavlovics motioned for a vote to accept the
proposition as advanced by First Selectman Mullane. L. Southwick seconded
the motion. Discussion followed and the motion passed 5-0-0.
b. Authorization to Borrow Funds for Fire Truck The lender of the
financing for the fire truck is requiring a specific authorization, and the
town attorney offered, a specifically worded "Resolution of Board of
Finance," as read aloud by the Secretary, for the approval of the Board of
Finance. A copy of that document is inserted below. E. Bresette motioned
the resolution be approved. L. Southwick seconded, and the motion passed
5-0-0.
<Copy of Resolution.jpg>
4. Auditor Issues Mr. Mullane briefed the Board about the resolution of an
accounting procedure issue his office had performed which had caught the
attention of the Auditor.
5. Tax Collector Suspense Report The tax collector will be requested to be
present at the next BOF meeting 3 December 2008.
6. BOE and School Administration Activity Funds Shawn Murphy and Bob Testa
spoke of an issue concerning the BOF audit responsibility in regard to
school activity funds. G. Herbert will further research the role of the
BOF and report at our next meeting.
7. BOE: Financial Reports Discussion, no action. Chuck McCarthy, Business
Manager of the BoE will be invited to the 17 Dec 2008 BOF meeting.
8. 2009 Meeting Schedule Deferred until next meeting, 12-3-08.
8-A M. Donahue motioned agenda items 9-12, 15, and 17 be deferred
until next meeting, 12-3-08. E Pavlovics seconded and the motion passed
5-0-0.
9. Appointment of Assessor Deferred in item # 8 above.
10. Management Reports/Board of Finance as Audit Committee/GASB 45 OPEB.
Deferred in item # 8 above.
11. Town Report (June 30, 2008) Deferred in item # 8 above.
12. Budget/Budget Spreadsheet - 2008/9 Revision E Deferred in item # 8
above.
13. Board of Finance Goals/Long Range Plans/Resources
E. Pavlovics motions we move this item to item 7. L. Southwick seconded and
the motion passed 5-0-0.
14. Executive Session - Status of School Administrator Contract Negotiations
Elwin Bresette motioned the BOF go into Executive Session for the purpose of
discussion of the BOE's contract negotiations, L. Southwick seconded, the
motion carried 5-0-0. At 11:14 PM the BOF went into Executive Session with
the following BOF members present: M. Donahue; L. Southwick; T. Oswald; E.
Pavlovics; and E. Bresette. G. Herbert was not present. Regular meeting
session resumed at 11:30 PM.
15. Report on CCM Town Hall University Deferred in item # 8 above.
16. Previous Minutes L. Southwick motioned the BOF accept the minutes for
the 10-15-08 BOF meeting as amended. L. Bresette seconded, and the motion
passed 5-0-0.
17. Correspondence Deferred in item # 8 above.
18. Future Agenda Items Identification
a. Auditor Presentation
b. Tax Collector Report and Suspense Report
c. Ask all Town dept heads to begin to devise contingency plans to deal with
curtailed or reduced funding possibilities.
19. Adjournment L. Southwick motioned for adjournment M. Donahue seconded.
The motion carried 4-0-0 with E. Bresette being absent at this time. The
meeting was adjourned at 11:37 PM. The next BOF meeting will be held at 8
PM Wednesday 3 December in the New Town Hall Meeting Room.
Respectfully Submitted,
Mark S. Donahue
for
Tom Oswald
Secretary, Board of Finance
| 