Parks and Recreation Meeting Minutes of January 4, 2012
Room 10, Town Hall at 7:00pm
Attendance:
Committee Members: Billie Luker (BL), Rita Mullin (RM), Sergio Coviello (SC), Mike Fitzpatrick (MF), Patricia Fillmore (PF)
Staff: Maureen Stevens (MS), Sheila Sturdevant (SS), Lynne Clemens (LC);
Tardy:
Absent: Pierre Ancri (PA); Marty Tilton (MT)
Call to order: 7:04pm; Quorum, called by Billie Luker
Audience of Citizens: None
Acceptance of Minutes: 10/17/11; 11/7/11; 12/5/11
(MF) Mike Fitzpatrick made a motion to accept the meeting minutes of 10/17/11 as is.
(SC) Sergio Coviello seconds the motion.
No discussion had.
Approved: 4 Opposed: 0 Abstained: 0
Motion passed
(MF) Mike Fitzpatrick made a motion to accept the meeting minutes of 11/7/11 as is.
(PF) Patricia Fillmore seconds the motion.
No discussion had.
Approved: 4 Opposed: 0 Abstained: 0
Motion passed
(MF) Mike Fitzpatrick made a motion to accept the meeting minutes of 12/5/11 as is.
(PF) Patricia Fillmore seconds the motion.
No discussion had.
Approved: 4 Opposed: 0 Abstained: 0
Motion passed
New Business
Old Business
• 2011/2012 Goals (BL)
Reviewed goals and summarized previous goals. Sheila re-type goals and email to committee.
• Liaison to committee listing (All)
o Liaison questionnaire: Billie asked everyone to review questions and select top 10 – 15 questions so we can reduce the number on the questionnaire. Committee would like to take out the first 4 questions regarding documents and have it a procedure to have the documents listed at the beginning of the document with check boxes. Liaison will contact Maureen in the office and see if she already has the documents on file. If she does not then they should contact league and ask to have those documents copied to give to them at their meeting. Once a liaison has had their meeting with a league they would bring the questionnaire to the next committee meeting and present to the committee. Then the questionnaire will be handed over to Sheila to be
scanned and filed.
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o Liaison Listing: Committee members chose league to be assigned for Liaisons. Sheila Will type up list and forward to committee members.
o Policy and procedures: Maureen and Marty are encouraging a clearer procedure or policy to be put in writing for the liaisons. These procedures and policies should go out to the leagues.
• Ice Skating Rink
NRYS volunteers built the ice rink in Ray’s Meadow at IRP past weekend. Due to the grade of the land the water is down one end of the rink and leaking. They used tarp and duct tape instead of buying the liner, therefore the water seems to be leaking out in various places. They are going to wait to see if it freezes next weekend and then flood over the ice to hopefully have it freeze another layer over. Marty and his crew are going to do their best to patch the leaks and get the water to hold. Marty is unhappy with the process and miscommunication.
Mike Fitzpatrick stated that the ice rink looks terrible. He never felt comfortable with how it was presented to us or the outcome. He is very disappointed.
Rita spoke with the Hockey people and Hockey stated that from the beginning they were confused. They were under the impression that the rink was still suppose to be built behind the recreation center and was surprised the morning they began to build that it was told to them that the rink was being built at Ray’s Meadow. They felt there was miscommunication as well.
• Parks Director Updates (MS)
o Skate Park at IRP: The Park is still closed. The fence repair costs #328 which is down from $1200. Marty is waiting for guidance from the committee for the rules and policies. He needs to have signs made. Maureen passed out an example should found online. Rita and Mike will review them, mark them up, add and then bring back to the next meeting. The original set of rules will be brought to the next meeting as well along with the picture. Mike asked if the skate park could be moved entirely from inside of the park to a more accessible visual area? He asked if it would be more cost effective to move the park than to spend the monies on repairs. He would like to explore the option. Sergio stated that we should not fix the fence
until the park re0opens because the kids will just vandalize it again. The Park remains closed for now.
o Camera’s at IRP: Marty met with a couple of more camera companies to compare costs of surveillance. The Average cost would be around $10,000. Marty is going to go back to Rich Giannattassio and ask him about the pricing.
• Recreation Director Updates (LC)-
o Winter brochure: Lynne stated that the Winter Brochure will be going out 1/19/12. Added a couple of Saturday programs. Added some family trips. Added vacation week programs. Maria received a sponsor for the Spring Dance: Dunkin Donuts. Maria also brought in income from advertising to cover the brochure production plus a profit of $300.
o Summerscape director: Advertised for a new Summerscape director through the schools.
• Operations Director Updates (MS)
o Budgets: FY2013 Budgets are due on 1/20112. Our next meeting should be a budget meeting. We will put Martin’s Ponds request on the budget. Maureen is asking Marty if there is anything that he needs to go on the budget. Maureen will forward budget to committee for review.
o New Hire: Mike Marciano was hired to replace Bobby. Mike has a degree in turf management and worked at Thompson Club.
• LUC Updates (RM): No Updates
• FONRPRC, Inc Updates-(SS):
o Online Grant resources: Sheila is looking into signing up for an online grant resource.
o Hillview CC Anniversary: The Hillview CC 25 Year anniversary is coming up and we may look into doing a function or helping out.
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Other Business
• Re-Appointment forms: Sheila asked everyone if they have received their reappointment forms in the mail.
• Committee Elections: Sheila asked when next elections should be. Billie asked to have on the next agenda.
• Next Meeting date (SS)
Next meeting 1/18/12 in Room 10 at Town Hall, 7pm
• Agenda Items for next meeting (SS)
o Liaisons
o Goals
o Policy and Procedure on Skate Park
o Wine and Food 2012
o FY2013 Budget
• Adjournment
(RM) Rita Mullin made a motion to adjourn meeting at 9:15 pm.
(SC) Sergio Coviello seconds the motion.
Approved: 4 Opposed: 0 Abstained: 0 No Discussion-Motion Passed
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