Parks & Recreation
Parks and Recreation Meeting Minutes of February 17, 2010
Attendance:
Committee Members: Lauren McMullen (LM), Billie Luker (BL), Mike Fitzpatrick (MF), Rita Mullin (RM), Sergio Coviello (SC), Mike Prisco (MP)
Staff: Lynne Clemens (LC), Marty Tilton (MT), Maureen Stevens (MS), Sheila Sturdevant (SS)
Absent:
Location: Town Hall, Room 10
Quorum: 7:07pm meeting called to order by Lauren McMullen (LM)
Audience of Citizens: None
Acceptance of minutes from 2/1/10 meeting
(MF) Mike Fitzpatrick made a motion to accept minutes from February 1, 2010 meeting as is.
(BL) Billie Luker seconds the motion
Approved: 6 Opposed: 0 Abstained: 0
Motion Passed
New Business
Wine & Food Social (LM)
A discussion was had regarding the 9th annual wine and food social taking place on March 26th, 2010.
Lynne updated the committee that she has 16 volunteers already for the event. Lauren informed the committee that vender may have changed for the wine but she will confirm.
Old Business
Operations Director Updates (MS)
- Revolving Budget-The entire staff and committee reviewed the FY10 budget together. Maureen let the committee know that it will be submitted to the Board of Selectmen at their request.
Parks Director Update (MT)
- Turf Banner Rentals-Marty has suggested that we rent banner advertisement at the Turf Field. He already has a lot of people that would be interested in paying a fee for advertising there. We need to install wind protection in front of the bleachers any way to protect the field from debris and trash being blown onto the field. Marty informed the committee that we would not need to get permission from CPC for signage. But he is going to check with the school on the school policies and guidelines on advertising and what the Memorandum of Understanding states regarding advertising before going to the Superintendent for permission.
- BBQ-Marty has made a suggestion to cut the BBQ series from 8 nights to 6 nights due to overhead and revenue decrease. Maureen did a 5 year comparison and presented it to the committee. Everyone reviewed.
(MF) Mike Fitzpatrick made a Motion was made to reduce the BBQ series from 8 weeks to 6 weeks.
(BL) Billie Luker seconds the motion.
Approved: 6 Opposed: 0 Abstained: 0 Motion passed
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Recreation Director Updates (LC)
- Town Hall Gym- Lynne informed the committee that she has had some participants back out of programs due to the condition and cleanliness of the Gym at the Town Hall. Lynne has to refund three participants. Lynne has had to hire the Town Cleaning Company to clean the gym for an extra cost. A suggestion was made to increase the fee for youth basketball fee from $15 to a bit higher to help absorb some of the cost of cleaning the Town Hall Gym since the Youth Basketball League uses the gym a lot.
- Yoga at Batchelder Gym-Lynne has received complaints that the Batchelder school gym has been too cold for the participants of the Yoga class. Lynne asked the schools about the heat and their response is that the heat is shut down after school and is not turned on again until the next morning. Lynne feels she may have to change the location of the class to the Lynne is going to try to see if she can change the location to the Library activity room.
- Rec. Ctr Floor in Tumble Room-Lynne informed the committee that they lifted the mats in the tumbling room and discovered that the tile floor was buckled. Marty believes that the wood was water damaged from before and needed to be replaced. He will look into it.
Other Business
FONRPRC Update (SS)
(SS) Sheila updated the committee that FONRPRC has 22 participants going on the Foxwoods trip on Saturday.
Key for office (MS)
Maureen asked Mike Prisco for his key to the office because we need a key for Maria Brown.
Citizen of the year (LM)
Committee made acknowledgment of Rita Mullin receiving Citizen of the Year award. The committee was updated on dinner details.
Mike Prisco Announcement (MP)
Mike Prisco has informed the committee that he will be absent from some committee meeting because he has pulled papers to run for Board of Selectman.
Revenue idea (MP)
Mike suggested renting out KidSpot as we do IRP Oak Tree for Birthday parties and functions.
Next Meeting Agenda
Next meeting is scheduled on March 1st, and March 15th
Adjournment
(MF) Mike Fitzpatrick made a motion to adjourn meeting at 10:22pm
(RM) Rita Mullin seconds the motion
Approved: 6 Opposed: 0 Abstained: 0
Motion passed
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