_________________________ MassachusettsParks & Recreation
Parks and Recreation Meeting Minutes of November 2, 2009
Attendance:
Committee Members: Rita Mullin (RM), Lauren McMullen (LM), Sergio Coviello (SC), Billie Luker (BL),
Staff: Lynne Clemens (LC), Marty Tilton (MT), Maureen Stevens (MS), Sheila Sturdevant (SS)
Absent: Mike Prisco (MP), Mike Fitzpatrick (MF)
Location: Town Hall, Room 5
Quorum: 6:49pm meeting called to order by Rita Mullin (RM)
Audience of Citizens: None
Acceptance of minutes 10/5/09 meeting
(LM) Lauren McMullen made a motion to accept minutes from October 5, 2009 meeting with said changes.
(BL) Billie Luker seconds the motion
Approved: 4 Opposed: 0 Abstained: 0
Motion Passed
Acceptance of minutes 10/19/09 meeting
(BL) Billie Luker made a motion to accept minutes from October 19, 2009 meeting with said changes.
(SC) Sergio Coviello seconds the motion
Approved: 4 Opposed: 0 Abstained: 0
Motion Passed
New Business
IRP Bathroom-bid updates (SC/MS/MT)
(MT) Marty updated the committee on the Bid opening for the IRP Bathroom project.
The top three companies and bids were:
- Target Construction LLC at $64640
- K & R Construction Co. at $64890
- Nardone, Inc. at $71000
(SC) Sergio Coviello made a motion to recommend Target Construction LLC to the Town Administrator to be awarded the Ipswich River Park Bathroom Project according to the bid package and subject to satisfactory results from company’s references and the company meeting the certificate qualifications.
(BL) Billie Luker seconds the motion
Approved: 4 Opposed: 0 Abstained: 0
Motion Passed
(SC) Sergio asked that we touch base with the company CTX Inc regarding the actual bathroom structure to coordinate the next step in ordering the structure. Expect 8 to 10 weeks delivery after order date. The estimated amount was $40530 which includes hookup.
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Parks Director Update (MT)
- KidSpot- Marty updated the committee on KidSpot. It is open and running with just a few minor jobs left to be done, but can be done while park is opened. He is waiting on a written quote from the company that will be making the sign. It will take up to 10 days from order date to receive the sign.
- Turf Field- Marty updated the committee that the bleachers were beginning to be installed today, the press box was being delivered Wednesday, Two light post were installed, track will begin next week.
Marty feels that there needs to be a joint meeting with P&R Committee Turf committee and school to go over policies and procedures.
Rita asked Marty to call Ed McGrath of Recycle Committee to order new recycle bins for Facility and also order new trash barrels.
Recreation Director Updates (LC)
None
Operations Director Updates (MS)
- Nov. 25 close office-Maureen requested that the Parks & Recreation office be closed for opening day ceremonies at the Turf Field on Nov. 25th, 2009. The committee agreed because we are going to need the staff at the field. Maureen will inform The Town Administrator of closing of office.
**Committee recessed at 7:28 pm for Board of Selectmen’s Meeting.
*(note- Billie Luker had to leave during BOS meeting )
**Committee reconvened at 8:14 pm from Board of Selectmen’s Meeting.
- Conflict of Interest law-Maureen informed committee and staff that there is a new law pertaining to conflict of interest and ethics regarding town employees or volunteers on town boards. Everyone who is on a committee, board or employee must read material take a test and be certified through the town clerks office that they have complied. This will become an annual activity of all involved
- FY10 updates-April 5th will be the non budget meeting and June 7th will be the town budget hearing. Budgets will not be due until January.
Old Business
None
Other Business
None
Adjournment
(SC) Sergio Coviello made a motion to adjourn the meeting at 8:30pm
(LM) Lauren McMullen seconds the motion
Approved: 3 Opposed: 0 Abstained: 0
Motion passed
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