Parks & Recreation
Parks and Recreation Meeting Minutes of April 1, 2009
Attendance:
Committee Members: Lauren McMullen (LM), Sergio Coviello (SC), Mike Prisco (MP), Billie Luker (BL), Mike Fitzpatrick (MF), Rita Mullin (RM)
Staff: Lynne Clemens (LC), Sheila Sturdevant (SS), Marty Tilton (MT), Maureen Stevens (MS)
Absent: Lisa Dickey (LD), Rita Mullin (RM)
7:15pm Quorum, meeting called to order Lauren McMullen
Audience of Citizens:
No Audience
Acceptance of Minutes for 2/23/09 meeting
(MP) Mike Prisco made a motion to accept the minutes from the meeting on March 16, 2009 as is.
(MF) Mike Fitzpatrick seconds the motion
No Discussion was had.
Approved: 4 Opposed: 0 Abstained: 1*
Motion passed *Rita Mullin had to leave room
New Business
Summer Facilities (LC)
Lynne updated the committee on the unavailability of the Little School use for the Summerscape program for this upcoming summer due to asbestos removal at the site. See Documentation attached by Lynne. Lynne has asked Dr. Troughton for another facility/school to use and they are having difficulty accommodating her. Lynne is considering putting the Kid Connection program at the IRP Recreation Center (Wheeler House). Sergio suggested that Lynne may want to email Dr. Troughton suggesting if they could switch his program from the Batchelder School for the summer to the Middle School because they are all classroom based and asked if Recreation can have the Batchelder School because we need the playground area, lunch and gym rooms.
Lauren and Lynne will meet in the morning to brainstorm on issue.
Old Business
Renovation at the Wheeler House-(MT)
Marty updated the committee on the progress on the Wheeler House/IRP Rec. Center. The painting is completed and the carpet is going in next. Marty has obtained quotes on the smoke alarms for at least $3000 less than original. The committee has asked for a summary of the Wheeler house project budget for the next meeting.
LUC Update (RM)
Table subject until next meeting
Page 2-
Turf Field (RM)
The committee reviewed the memorandum of understanding for the turf field project. The committee took a vote on the memorandum of understanding.
(MP) Mike Prisco made a motion to accept the memorandum of understanding for the Turf Field project between the Hillview Commission, Parks & Recreation and the School Dept. as written.
(MF) Mike Fitzpatrick seconds the motion.
Approved: 5 Opposed: 0 Abstained: 0
No discussion was had.
Motion passed.
(MF) Mike Fitzpatrick made a motion to accept the High School Turf Field 2009 Project to advance as an article at the April Special town meeting.
(BL) Billie Luker seconds the motion.
Discussion was had.
Approved: 5 Opposed: 0 Abstained: 0
Motion passed.
Review 2009 Goals (all)
Table subject until next meeting
Wine & Food (LM)
Maureen gave Lauren the invoices for the wines from the Wine & Food Social to approve for payment. Lauren has reviewed them and approved them for payment. Maureen gave a quick preview of the preliminary financial overview for the wine & food.
NRYLL (ALL)
NRYLL is requesting P&R to pay for all the doors for the bathroom project at the little league field in the amount of $4050. There are about 5 or 6 doors. Marty has asked for invoices from NRYLL but they have not produced any. The committee would like invoices and a summary of the project up to date before they decide on paying for anything. Also, the committee needs to review P&R budget to see if funds are available. The committee would like NRYLL to come back before them to review all the issues with written documentation and estimates on the amounts being requested from P&R. Also would like to know what is left to accomplish on the project.
Other Business
IRP Bathroom Project (SC)
Sergio updated the committee that the bids for the project will be going to the Town Administrator tomorrow.
Adjournment
(MP) a motion was made by Mike Prisco for the Committee to adjourn the meeting at 9:20pm.
(MF) Mike Fitzpatrick seconds the motion.
Accepted: 5 Opposed: 0 Abstained: 0
Motion passed.
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