Minutes of the Workshop of the Board of Selectmen
April 23, 2008 – Regular Session
Mary Herbert Room - Municipal Complex
Chair Creighton called the meeting to order at 9:10AM.
Members Present: Chair Emily Creighton; Selectman Craig Salomon; Selectman Mike Coutu
Staff Present: Town Administrator Steve Fournier
1. Goals of the Board of Selectmen
The Board of Selectmen met to discuss its goals for the coming year. They proposed the following:
I) Financial Study
a) Review Staffing
b) Review of Existing Capital Reserve Funds
c) Timely Audit Completion
d) Review Internal Controls
e) Review Auditor Views of Issues in Town
f) Review of Procedures
g) Review of Policies
II) Financial Management
a) Cash Flow Analysis
b) Pro forma Budget Protocol
c) Income/Revenue Budget
d) Investment Policies
e) Record Retention
f) Interface with Town Treasurer with quarterly meeting
g) Monthly Budget Expense and Revenue Review
h) Quarterly Department Budget Reviews
i) Review Fund Balance Adequacy
j) Review Fund Balance Usage
k) Have Departments Prepare a No Increase FY09-10 Budget
l) Investigate the Implementation of a Tax Cap or similar property tax growth constraint
III) Long Term Planning
a) Capital Improvement Plan
b) Board of Selectmen input in Zoning Amendments
c) Committees and Commissions Annual Goals
d) Quarterly Chair Meetings
IV) Infrastructure
a) Deferred Maintenance Program
b) Old Town Hall
c) Town Clerk ADA Issues
d) Review Water Infrastructure Issues with the Water Commission
e) Road Maintenance
V) Review Town Debt Structure
a) Debt Policies and Procedures
b) North Hampton Forever Debt Review
c) Refinance Options
VI) Personnel
a) Job Description Update
b) Update Personnel Policy
c) Merit Matrix
d) Performance Criteria
e) Employee Evaluation Process
VII) Collective Bargaining
a) Develop Consistent Goals
VIII) Review Benefits
IX) Energy and Environment
a) Save Energy
b) Green Buildings
c) Recycling Committee
d) Agricultural Committee
e) Energy Policy
The Board agreed to have the Town Administrator draft a memorandum with these goals for future approval by the Board.
2. Legislative Action Review
The Board of Selectmen discussed having the Chairs of the various committees and commissions in Town to review and monitor pending legislation that is before the State Legislature and to have them recommend legislative policies to the Board.
Motion by Selectman Coutu to adjourn. Seconded by Selectman Salomon. Motion passes 3-0.
Meeting adjourned at 11:12PM
Respectfully Submitted,
Stephen R. Fournier
Town Administrator
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